SlideShare a Scribd company logo
1 of 14
How to Prioritize Your Work
4 steps to bring order to your growing
pile of work requests
Introduction
How to prioritize all of those to-do’s in a logical, meaningful way?
Yes, you could just plow right into that pile, overcoming your workload with sheer grit
and tenacity. But if you value your work-life balance and your sanity, it will take more
than determination; it will require a little structure.
These 4 steps will help you prioritize your work according to what will deliver the most
value to your company and peace of mind for you…
1. Identify business objectives
Want to know how to prioritize your own work? Watch how your
company prioritizes its work. The foundational piece to prioritization
is getting behind a single rallying cry. If you have clearly defined
business objectives, it is much easier to decide which tasks will rise
to the top of the list.
“The bottom line is, when people are crystal clear
about the most important priorities of the
organization and team they work with and
prioritize their work around those top priorities,
not only are they many times more productive,
they discover they have the time they need to
have a whole life.” – Stephen Covey
1. Identify business objectives
Has your organization ranked demand generation activities above HR recruiting? You can
probably make a call between building a sales email and enhancing your company LinkedIn
page.
Follow your company’s lead in your prioritization criteria and your work will always be aligned
with what your manager and your organization value.
If your organization hasn’t set clear objectives, work with your executive to provide them.
2. Get your arms around your work
You really can’t have a conversation about how to prioritize work without knowing how
each kind of work you do impacts your time.
Think of one of the types of projects you tackle on a regular basis. Now write down the
number of hours you think that work takes.
2. Get your arms around your work
Now go and do the actual math.
Write down every single step it takes to accomplish the request, from drafts
to approvals to publication, etc. Put your list through the paces with an
actual project.
2. Get your arms around your work
How different were the two numbers between your first stab and the
number that came out of a step-by-step analysis?
If you think something takes five hours but it actually takes 7, and you
sign up to do 8 of those projects in a week—congratulations—you’ve just
committed to overtime.
2. Get your arms around your work
Once you have an idea how long your projects usually take, now
figure out how deep your backlog goes.
3. Publicize your norms
Make sure that your requestors know how much time projects usually
take, and how substantial your usual backlog is.
Soon you’ll create good habits in your requestors. If they do come to
you with a last-minute request, they’ll know how big of a fire they’re
setting for you.
4. Set criteria for prioritization
Each organization will have their own criteria for prioritizing work, but here are three
common ones to consider:
- Business value – create scorecard system, based on company objectives, that produces
an objective score for every request you get
- Rank of requestor – create shortlist of VIPs that get an instant pass to the front of the line
- Urgency – base priorities on due dates of each work request
A little structure goes a long way
Learning how to prioritize your workload can feel like the least fun
job in the world, but with research, process, and
communication—some much needed structure—you can
methodically knock out your most important tasks… and even
manage to keep your sanity in the process.
How to Prioritize Your Work
How to Prioritize Your Work

More Related Content

What's hot

What's hot (20)

Time management
Time managementTime management
Time management
 
Planning, prioritising and efficiency: a Time Management Workshop
Planning, prioritising and efficiency: a Time Management WorkshopPlanning, prioritising and efficiency: a Time Management Workshop
Planning, prioritising and efficiency: a Time Management Workshop
 
TIME MANAGEMENT TIPS
TIME MANAGEMENT TIPSTIME MANAGEMENT TIPS
TIME MANAGEMENT TIPS
 
Priority Management
Priority ManagementPriority Management
Priority Management
 
TIME MANAGEMENT
TIME MANAGEMENTTIME MANAGEMENT
TIME MANAGEMENT
 
Time management
Time managementTime management
Time management
 
Effective time management
Effective time managementEffective time management
Effective time management
 
Time management
Time managementTime management
Time management
 
10 Time Management Tips - PART 1
10 Time Management Tips - PART 110 Time Management Tips - PART 1
10 Time Management Tips - PART 1
 
Prioritizing
PrioritizingPrioritizing
Prioritizing
 
Time management,planning and prioritization
Time management,planning and prioritizationTime management,planning and prioritization
Time management,planning and prioritization
 
Time Management
Time ManagementTime Management
Time Management
 
How to Prioritize Tasks
How to Prioritize TasksHow to Prioritize Tasks
How to Prioritize Tasks
 
Time management
Time managementTime management
Time management
 
Effective time management mds
Effective time management mdsEffective time management mds
Effective time management mds
 
How to Do Deep Work: A 7 Step Process
How to Do Deep Work: A 7 Step ProcessHow to Do Deep Work: A 7 Step Process
How to Do Deep Work: A 7 Step Process
 
Tools and techniques for better time management and outstanding productivity
Tools and techniques for better time management and outstanding productivityTools and techniques for better time management and outstanding productivity
Tools and techniques for better time management and outstanding productivity
 
Time management
Time management Time management
Time management
 
Time Management Training
Time Management TrainingTime Management Training
Time Management Training
 
Time Management
Time ManagementTime Management
Time Management
 

Viewers also liked

Viewers also liked (18)

The Battle of the Sexes in the Workplace
The Battle of the Sexes in the WorkplaceThe Battle of the Sexes in the Workplace
The Battle of the Sexes in the Workplace
 
Marketers Time Management: What's happening to it, how they cope, and how to ...
Marketers Time Management: What's happening to it, how they cope, and how to ...Marketers Time Management: What's happening to it, how they cope, and how to ...
Marketers Time Management: What's happening to it, how they cope, and how to ...
 
Marketing Predictions 2016: Q&A With Ted Rubin, Robert Rose and More
Marketing Predictions 2016: Q&A With Ted Rubin, Robert Rose and MoreMarketing Predictions 2016: Q&A With Ted Rubin, Robert Rose and More
Marketing Predictions 2016: Q&A With Ted Rubin, Robert Rose and More
 
How to Bypass Sucky Business Jargon
How to Bypass Sucky Business JargonHow to Bypass Sucky Business Jargon
How to Bypass Sucky Business Jargon
 
5 Shocking Revelations From the UK Workplace
5 Shocking Revelations From the UK Workplace5 Shocking Revelations From the UK Workplace
5 Shocking Revelations From the UK Workplace
 
How Trek Bicycle kickstarted operations with AtTask
How Trek Bicycle kickstarted operations with AtTaskHow Trek Bicycle kickstarted operations with AtTask
How Trek Bicycle kickstarted operations with AtTask
 
Agile Marketing: A Beginner's Guide
Agile Marketing: A Beginner's GuideAgile Marketing: A Beginner's Guide
Agile Marketing: A Beginner's Guide
 
81 Tips From PM Experts: How to Be a Smarter, More Effective Project Manager
81 Tips From PM Experts: How to Be a Smarter, More Effective Project Manager81 Tips From PM Experts: How to Be a Smarter, More Effective Project Manager
81 Tips From PM Experts: How to Be a Smarter, More Effective Project Manager
 
6 Tips for More Effective Status Meetings
6 Tips for More Effective Status Meetings6 Tips for More Effective Status Meetings
6 Tips for More Effective Status Meetings
 
A Beginner's Guide to IT Project Management
A Beginner's Guide to IT Project ManagementA Beginner's Guide to IT Project Management
A Beginner's Guide to IT Project Management
 
Are You a Micromanager?
Are You a Micromanager?Are You a Micromanager?
Are You a Micromanager?
 
7 Ways Generations Clash in the Workplace
7 Ways Generations Clash in the Workplace7 Ways Generations Clash in the Workplace
7 Ways Generations Clash in the Workplace
 
Marketers are Clueless About Agile
Marketers are Clueless About AgileMarketers are Clueless About Agile
Marketers are Clueless About Agile
 
Project Management 101: Project Request Intake
Project Management 101: Project Request IntakeProject Management 101: Project Request Intake
Project Management 101: Project Request Intake
 
The 8 Worst Managed Projects of All Time
The 8 Worst Managed Projects of All TimeThe 8 Worst Managed Projects of All Time
The 8 Worst Managed Projects of All Time
 
Game of Phones: Phone Etiquette (and the Lack Thereof) in the Workplace
Game of Phones: Phone Etiquette (and the Lack Thereof) in the WorkplaceGame of Phones: Phone Etiquette (and the Lack Thereof) in the Workplace
Game of Phones: Phone Etiquette (and the Lack Thereof) in the Workplace
 
Four Keys to Managing Stakeholder Expectations and Delivering Value
Four Keys to Managing Stakeholder Expectations and Delivering ValueFour Keys to Managing Stakeholder Expectations and Delivering Value
Four Keys to Managing Stakeholder Expectations and Delivering Value
 
Accountability vs. Responsibility in Project Management
Accountability vs. Responsibility in Project ManagementAccountability vs. Responsibility in Project Management
Accountability vs. Responsibility in Project Management
 

Similar to How to Prioritize Your Work

Making More Money (Workbook): Simple Strategies for Improving Cash Flow and P...
Making More Money (Workbook): Simple Strategies for Improving Cash Flow and P...Making More Money (Workbook): Simple Strategies for Improving Cash Flow and P...
Making More Money (Workbook): Simple Strategies for Improving Cash Flow and P...
jrd9234
 
Sector specialist training part one
Sector specialist training part oneSector specialist training part one
Sector specialist training part one
Michele Martin
 
Sector Specialist Training: Business Services
Sector Specialist Training: Business ServicesSector Specialist Training: Business Services
Sector Specialist Training: Business Services
The Bamboo Project
 
Advancing your career
Advancing your careerAdvancing your career
Advancing your career
mandrakewiz
 
your-best-just-got-better-womack-en-18179
your-best-just-got-better-womack-en-18179your-best-just-got-better-womack-en-18179
your-best-just-got-better-womack-en-18179
Marichu Vicente
 
Leading a winning team
Leading a winning teamLeading a winning team
Leading a winning team
mbondgulo
 
Checkbox presentation 4 biggest concerns Final
Checkbox presentation 4 biggest concerns FinalCheckbox presentation 4 biggest concerns Final
Checkbox presentation 4 biggest concerns Final
William Simi, CPA
 

Similar to How to Prioritize Your Work (20)

YOUR 30-, 60-, AND 90-DAY GAME PLAN FOR CAREER SUCCESS IN TODAY’S LEANER WORK...
YOUR 30-, 60-, AND 90-DAY GAME PLAN FOR CAREER SUCCESS IN TODAY’S LEANER WORK...YOUR 30-, 60-, AND 90-DAY GAME PLAN FOR CAREER SUCCESS IN TODAY’S LEANER WORK...
YOUR 30-, 60-, AND 90-DAY GAME PLAN FOR CAREER SUCCESS IN TODAY’S LEANER WORK...
 
Making More Money (Workbook): Simple Strategies for Improving Cash Flow and P...
Making More Money (Workbook): Simple Strategies for Improving Cash Flow and P...Making More Money (Workbook): Simple Strategies for Improving Cash Flow and P...
Making More Money (Workbook): Simple Strategies for Improving Cash Flow and P...
 
Foursis E-corner - 28th Edition - 11th march 2019
Foursis E-corner -  28th Edition - 11th march 2019Foursis E-corner -  28th Edition - 11th march 2019
Foursis E-corner - 28th Edition - 11th march 2019
 
The Thornton Group - Finding and Keeping the Best Talent - An 8 Step Hiring ...
The Thornton Group -  Finding and Keeping the Best Talent - An 8 Step Hiring ...The Thornton Group -  Finding and Keeping the Best Talent - An 8 Step Hiring ...
The Thornton Group - Finding and Keeping the Best Talent - An 8 Step Hiring ...
 
Successful work search requires effective management of a major project be
Successful work search requires effective management of a major project   beSuccessful work search requires effective management of a major project   be
Successful work search requires effective management of a major project be
 
Assignment 3 human resources tool kit
Assignment 3 human resources tool kitAssignment 3 human resources tool kit
Assignment 3 human resources tool kit
 
Outsourcing for Small Businesses
Outsourcing for Small BusinessesOutsourcing for Small Businesses
Outsourcing for Small Businesses
 
The Productivity Cure: How To Diagnose And Treat Your Team’s Key Productivity...
The Productivity Cure: How To Diagnose And Treat Your Team’s Key Productivity...The Productivity Cure: How To Diagnose And Treat Your Team’s Key Productivity...
The Productivity Cure: How To Diagnose And Treat Your Team’s Key Productivity...
 
Sector specialist training part one
Sector specialist training part oneSector specialist training part one
Sector specialist training part one
 
Sector Specialist Training: Business Services
Sector Specialist Training: Business ServicesSector Specialist Training: Business Services
Sector Specialist Training: Business Services
 
Bright Spots for Growth
Bright Spots for GrowthBright Spots for Growth
Bright Spots for Growth
 
Time Management Tips - Time Management Formula 1.0 Free Training
Time Management Tips - Time Management Formula 1.0 Free TrainingTime Management Tips - Time Management Formula 1.0 Free Training
Time Management Tips - Time Management Formula 1.0 Free Training
 
The Gen-Yers Guide to Surviving Your Performance Review
The Gen-Yers Guide to Surviving Your Performance ReviewThe Gen-Yers Guide to Surviving Your Performance Review
The Gen-Yers Guide to Surviving Your Performance Review
 
9 Project Management Tips to Make Order out of Chaos
9 Project Management Tips to Make Order out of Chaos9 Project Management Tips to Make Order out of Chaos
9 Project Management Tips to Make Order out of Chaos
 
First 90 days in a New Organization
First 90 days in a New OrganizationFirst 90 days in a New Organization
First 90 days in a New Organization
 
Advancing your career
Advancing your careerAdvancing your career
Advancing your career
 
your-best-just-got-better-womack-en-18179
your-best-just-got-better-womack-en-18179your-best-just-got-better-womack-en-18179
your-best-just-got-better-womack-en-18179
 
Leading a winning team
Leading a winning teamLeading a winning team
Leading a winning team
 
Job Readiness Article and Posts
Job Readiness Article and PostsJob Readiness Article and Posts
Job Readiness Article and Posts
 
Checkbox presentation 4 biggest concerns Final
Checkbox presentation 4 biggest concerns FinalCheckbox presentation 4 biggest concerns Final
Checkbox presentation 4 biggest concerns Final
 

More from Workfront

More from Workfront (16)

2020 State of Work - Overview & Key Findings
2020 State of Work - Overview & Key Findings2020 State of Work - Overview & Key Findings
2020 State of Work - Overview & Key Findings
 
Create More. Tweak Less. Getting Back To Our Creative Core.
Create More. Tweak Less. Getting Back To Our Creative Core.Create More. Tweak Less. Getting Back To Our Creative Core.
Create More. Tweak Less. Getting Back To Our Creative Core.
 
#AdobeSummit - 3 Ways to Break Through the Silos Killing Your Marketing and C...
#AdobeSummit - 3 Ways to Break Through the Silos Killing Your Marketing and C...#AdobeSummit - 3 Ways to Break Through the Silos Killing Your Marketing and C...
#AdobeSummit - 3 Ways to Break Through the Silos Killing Your Marketing and C...
 
2019 #AdobeSummit Survey
2019 #AdobeSummit Survey 2019 #AdobeSummit Survey
2019 #AdobeSummit Survey
 
How We Work: 14 Stats
How We Work: 14 StatsHow We Work: 14 Stats
How We Work: 14 Stats
 
How Marketers Can Do Great Work: Tips From Ann Handley, Ian Cleary, Lee Odden...
How Marketers Can Do Great Work: Tips From Ann Handley, Ian Cleary, Lee Odden...How Marketers Can Do Great Work: Tips From Ann Handley, Ian Cleary, Lee Odden...
How Marketers Can Do Great Work: Tips From Ann Handley, Ian Cleary, Lee Odden...
 
Office Space Invaders: 5 Species of In-Your-Face, Productivity-Killing Co-Wor...
Office Space Invaders: 5 Species of In-Your-Face, Productivity-Killing Co-Wor...Office Space Invaders: 5 Species of In-Your-Face, Productivity-Killing Co-Wor...
Office Space Invaders: 5 Species of In-Your-Face, Productivity-Killing Co-Wor...
 
How to Write a Business Case: 4 Steps to a Perfect Business Case Template
How to Write a Business Case: 4 Steps to a Perfect Business Case TemplateHow to Write a Business Case: 4 Steps to a Perfect Business Case Template
How to Write a Business Case: 4 Steps to a Perfect Business Case Template
 
4 KPIs Every Creative Team Should Be Tracking
4 KPIs Every Creative Team Should Be Tracking4 KPIs Every Creative Team Should Be Tracking
4 KPIs Every Creative Team Should Be Tracking
 
6 Shocking Findings From Adobe Digital Summit 2017
6 Shocking Findings From Adobe Digital Summit 20176 Shocking Findings From Adobe Digital Summit 2017
6 Shocking Findings From Adobe Digital Summit 2017
 
31 Productivity Tips
31 Productivity Tips31 Productivity Tips
31 Productivity Tips
 
A Quick Guide to Making Change Happen in Your Organization
A Quick Guide to Making Change Happen in Your OrganizationA Quick Guide to Making Change Happen in Your Organization
A Quick Guide to Making Change Happen in Your Organization
 
What's Happening in UK Marketing Departments?
What's Happening in UK Marketing Departments?What's Happening in UK Marketing Departments?
What's Happening in UK Marketing Departments?
 
10 Highlights From the 2016 State of Marketing Work Report
10 Highlights From the 2016 State of Marketing Work Report10 Highlights From the 2016 State of Marketing Work Report
10 Highlights From the 2016 State of Marketing Work Report
 
Lessons Learned From Five of Marketing's Top Minds - starring Robert Rose, An...
Lessons Learned From Five of Marketing's Top Minds - starring Robert Rose, An...Lessons Learned From Five of Marketing's Top Minds - starring Robert Rose, An...
Lessons Learned From Five of Marketing's Top Minds - starring Robert Rose, An...
 
Content Marketing World 2015 Survey Results
Content Marketing World 2015 Survey ResultsContent Marketing World 2015 Survey Results
Content Marketing World 2015 Survey Results
 

Recently uploaded

LECTURE maintenance management is important 1.pptx
LECTURE maintenance management is important 1.pptxLECTURE maintenance management is important 1.pptx
LECTURE maintenance management is important 1.pptx
shahzadnasim3
 
Disaster management for class 10 students
Disaster management for class 10 studentsDisaster management for class 10 students
Disaster management for class 10 students
madhav072009
 

Recently uploaded (11)

Team Dynamics: A Journey to Excellence
Team Dynamics: A Journey to ExcellenceTeam Dynamics: A Journey to Excellence
Team Dynamics: A Journey to Excellence
 
LECTURE maintenance management is important 1.pptx
LECTURE maintenance management is important 1.pptxLECTURE maintenance management is important 1.pptx
LECTURE maintenance management is important 1.pptx
 
Management 13th Edition by Richard L. Daft test bank.docx
Management 13th Edition by Richard L. Daft test bank.docxManagement 13th Edition by Richard L. Daft test bank.docx
Management 13th Edition by Richard L. Daft test bank.docx
 
DrupalCamp Atlanta 2022 - Effective Project Management
DrupalCamp Atlanta 2022 - Effective Project ManagementDrupalCamp Atlanta 2022 - Effective Project Management
DrupalCamp Atlanta 2022 - Effective Project Management
 
Group work -meaning and definitions- Characteristics and Importance
Group work -meaning and definitions- Characteristics and ImportanceGroup work -meaning and definitions- Characteristics and Importance
Group work -meaning and definitions- Characteristics and Importance
 
W.H.Bender Quote 63 You Must Plan T.O.P Take-Out Packaging
W.H.Bender Quote 63 You Must Plan T.O.P Take-Out PackagingW.H.Bender Quote 63 You Must Plan T.O.P Take-Out Packaging
W.H.Bender Quote 63 You Must Plan T.O.P Take-Out Packaging
 
Spring-2024-Priesthoods of Augustus Yale Historical Review
Spring-2024-Priesthoods of Augustus Yale Historical ReviewSpring-2024-Priesthoods of Augustus Yale Historical Review
Spring-2024-Priesthoods of Augustus Yale Historical Review
 
Disaster management for class 10 students
Disaster management for class 10 studentsDisaster management for class 10 students
Disaster management for class 10 students
 
TEST BANK for Operations Management, 14th Edition by William J. Stevenson,.pdf
TEST BANK for Operations Management, 14th Edition by William J. Stevenson,.pdfTEST BANK for Operations Management, 14th Edition by William J. Stevenson,.pdf
TEST BANK for Operations Management, 14th Edition by William J. Stevenson,.pdf
 
Leading People - Harvard Manage Mentor Certificate
Leading People - Harvard Manage Mentor CertificateLeading People - Harvard Manage Mentor Certificate
Leading People - Harvard Manage Mentor Certificate
 
Marketing Management 16 Global Edition by Philip Kotler test bank.docx
Marketing Management 16 Global Edition by Philip Kotler test bank.docxMarketing Management 16 Global Edition by Philip Kotler test bank.docx
Marketing Management 16 Global Edition by Philip Kotler test bank.docx
 

How to Prioritize Your Work

  • 1. How to Prioritize Your Work 4 steps to bring order to your growing pile of work requests
  • 2. Introduction How to prioritize all of those to-do’s in a logical, meaningful way? Yes, you could just plow right into that pile, overcoming your workload with sheer grit and tenacity. But if you value your work-life balance and your sanity, it will take more than determination; it will require a little structure. These 4 steps will help you prioritize your work according to what will deliver the most value to your company and peace of mind for you…
  • 3. 1. Identify business objectives Want to know how to prioritize your own work? Watch how your company prioritizes its work. The foundational piece to prioritization is getting behind a single rallying cry. If you have clearly defined business objectives, it is much easier to decide which tasks will rise to the top of the list.
  • 4. “The bottom line is, when people are crystal clear about the most important priorities of the organization and team they work with and prioritize their work around those top priorities, not only are they many times more productive, they discover they have the time they need to have a whole life.” – Stephen Covey
  • 5. 1. Identify business objectives Has your organization ranked demand generation activities above HR recruiting? You can probably make a call between building a sales email and enhancing your company LinkedIn page. Follow your company’s lead in your prioritization criteria and your work will always be aligned with what your manager and your organization value. If your organization hasn’t set clear objectives, work with your executive to provide them.
  • 6. 2. Get your arms around your work You really can’t have a conversation about how to prioritize work without knowing how each kind of work you do impacts your time. Think of one of the types of projects you tackle on a regular basis. Now write down the number of hours you think that work takes.
  • 7. 2. Get your arms around your work Now go and do the actual math. Write down every single step it takes to accomplish the request, from drafts to approvals to publication, etc. Put your list through the paces with an actual project.
  • 8. 2. Get your arms around your work How different were the two numbers between your first stab and the number that came out of a step-by-step analysis? If you think something takes five hours but it actually takes 7, and you sign up to do 8 of those projects in a week—congratulations—you’ve just committed to overtime.
  • 9. 2. Get your arms around your work Once you have an idea how long your projects usually take, now figure out how deep your backlog goes.
  • 10. 3. Publicize your norms Make sure that your requestors know how much time projects usually take, and how substantial your usual backlog is. Soon you’ll create good habits in your requestors. If they do come to you with a last-minute request, they’ll know how big of a fire they’re setting for you.
  • 11. 4. Set criteria for prioritization Each organization will have their own criteria for prioritizing work, but here are three common ones to consider: - Business value – create scorecard system, based on company objectives, that produces an objective score for every request you get - Rank of requestor – create shortlist of VIPs that get an instant pass to the front of the line - Urgency – base priorities on due dates of each work request
  • 12. A little structure goes a long way Learning how to prioritize your workload can feel like the least fun job in the world, but with research, process, and communication—some much needed structure—you can methodically knock out your most important tasks… and even manage to keep your sanity in the process.