2. Data Entry of Land Records
R2V PTCL

3. • The RFP specifies that following (6) types of
documents will have to be entered during the
contract execution;
1. VF-VII A
2. VF-VII B
3. VF-II
4. Property Cards
5. Property Registers/Enquiry Registers
6. Land Register & Ghatwadh form

4. • Focus of this Presentation;
– Process flow for Data Entry
– Project Timeline
– Human Resource Plan
– Production Plan
– Disaster Risk Management

5. Process Flow

6. Process Flow
Consultant Preparation
Phase

7. Process Flow
Consultant
TOT
Application
Preparation
Phase

8. Process Flow
Consultant
TOT
Application
R2V - PTCL
Preparation
Phase

9. Process Flow
Consultant
TOT
Application
R2V - PTCL
Scanned Data
BOR
Preparation
Phase

10. Process Flow
Consultant
TOT
Application
R2V - PTCL
Scanned Data
Administrator
BOR
Date Entry Phase
Preparation
Phase

11. Process Flow
Consultant
TOT
Application
R2V - PTCL
Scanned Data
Administrator
Verify Data
BOR
Preparation
Phase
Date Entry Phase

12. Process Flow
Consultant
TOT
Application
R2V - PTCL
Scanned DatA
Administrator
Verify Data Legibility
BOR
Preparation
Phase
Date Entry Phase

13. Process Flow
Consultant
TOT
ApplicatioN
R2V - PTCL
Scanned Data
Administrator
Verify Data Legibility
BOR
No
Preparation
Phase
Date Entry Phase

14. Process Flow
Consultant
TOT
Application
R2V - PTCL
Scanned Data
Administrator
Verify Data Legibility
BOR
Data Log Yes
No
Preparation
Phase
Date Entry Phase

15. Process Flow
Consultant
TOT
Application
R2V - PTCL
Scanned Data
Administrator
Verify Data Legibility
BOR
No
Data Log Yes
Hand Over
Preparation
Phase
Date Entry Phase

16. Process Flow
Consultant
TOT
Application
R2V - PTCL
Scanned Data
Administrator
Verify Data Legibility
Supervisor
BOR
No
Data Log Yes
Hand Over
Supervisor
Preparation
Phase
Date Entry Phase

17. Process Flow
Consultant
TOT
Application
R2V - PTCL
Scanned Data
Administrator
Verify Data Legibility
Supervisor
BOR
No
Data Log Yes
Hand Over
Supervisor
Data Entry
DE 1
DE 2
Preparation
Phase
Date Entry Phase
Tapedar

18. Process Flow
Consultant
TOT
Application
R2V - PTCL
Scanned Data
Administrator
Verify Data Legibility
Supervisor
BOR
No
Data Log Yes
Hand Over
Supervisor
Data Entry
DE 1
DE 2
QA
Preparation
Phase
Quality Phase
Date Entry Phase
Tapedar
Tapedar

19. Process Flow
Consultant
TOT
Application
R2V - PTCL
Scanned Data
Administrator
Verify Data Legibility
Supervisor
BOR
Quality
Assurance
No
Data Log Yes
Hand Over
Supervisor
Data Entry
DE 1
DE 2
QA
QC
Quality Phase
Date Entry Phase
Preparation
Phase
Tapedar
Tapedar

20. Process Flow
Consultant
TOT
Application
R2V - PTCL
Scanned Data
Administrator
Verify Data Legibility
Supervisor
BOR
Quality
Assurance
No
Data Log Yes
Hand Over
Supervisor
Data Entry
DE 1
DE 2
QA
QC
Streamline
Quality Phase
Date Entry Phase
Preparation
Phase
Tapedar
Tapedar

21. Process Flow
Consultant
TOT
Application
R2V - PTCL
Scanned Data
Administrator
Verify Data Legibility
Supervisor
BOR
Quality
Assurance
No
Data Log Yes
Hand Over
Supervisor
Data Entry
DE 1
DE 2
QA
QC
Streamline
Synchronized
To R2V Server
Preparation
Phase
Quality Phase
Date Entry Phase
Tapedar
Tapedar

22. Process Flow
Consultant
TOT
Application
R2V - PTCL
Scanned Data
Administrator
Verify Data Legibility
Supervisor
BOR
DBA
Quality
Assurance
No
Data Log Yes
Hand Over
Supervisor
Data Entry
DE 1
DE 2
QA
QC
Streamline
Synchronized
To R2V Server
Daily Backup
DBA
Preparation
Phase
Quality Phase
Date Entry Phase
Tapedar
Tapedar

23. Process Flow
Consultant
TOT
Application
R2V - PTCL
Scanned Data
Administrator
Verify Data Legibility
Supervisor
BOR
DBA
Quality
Assurance
No
Data Log Yes
Hand Over
Supervisor
Data Entry
DE 1
QA
QC
Streamline
Synchronized
To R2V Server
Daily Backup
DBA
Accepted
No
Preparation
Phase
Quality Phase
Date Entry Phase
DE 2
Tapedar
Tapedar

24. Process Flow
Consultant
TOT
Application
R2V - PTCL
Scanned Data
Administrator
Verify Data Legibility
Supervisor
BOR
DBA
Quality
Assurance
No
Data Log Yes
Hand Over
Supervisor
Data Entry
DE 1
QA
QC
Streamline
Synchronized
To R2V Server
Daily Backup
DBA
Accepted
Finalized Data
Yes
No
Quality Phase
Date Entry Phase
Preparation
Phase
DE 2
Tapedar
Tapedar

25. Process Flow
Consultant
TOT
Application
R2V - PTCL
Scanned Data
Administrator
Verify Data Legibility
Data Log
Hand Over
Supervisor
Data Entry
DE 1
BOR
Daily Backup
DBA
QC
Streamline
Synchronized
To R2V Server
Accepted
Finalized Data
Print Data
Yes
No
No
Yes
QA
Quality Phase
Date Entry Phase
Preparation
Phase
DE 2
Tapedar
Tapedar

26. Process Flow
Consultant
TOT
Application
R2V - PTCL
Scanned Data
Administrator
Verify Data Legibility
Data Log
Hand Over
Supervisor
Data Entry
DE 1
DE 2
BOR
Daily Backup
DBA
QC
Streamline
Synchronized
To R2V Server
Accepted
Finalized Data
Print Data
Yes
No
No
Yes
Quality Phase
QA
Preparation
Phase
Date Entry Phase
Tapedar
Tapedar

27. HRP

28. Organogram

29. Skill Set
Project
Manager
Shift
Administrator
Floor
Supervisors
QA
Staff
Tapedar/
Talukadar
Data Entry
Operators
dB
Admin
Organizational Yes Yes Yes
Decision
Making
Yes Yes
Task
Assignment
Yes Yes Yes Yes
Problem
Solving
Yes Yes Yes Yes Yes
Motivation Yes Yes Yes Yes Yes
Revenue
Dept .Record
Keeping
Acquired Acquired Acquired Yes Acquired
Language
Familiarity
Yes Yes Yes Yes Yes
DE
Capability
Yes Yes
Database
Management
Yes Yes
Key Positions and their Required Skillset

30. Project Timeline

31. Task Name
Week
1
Week
2
Week
3
Week
4
Week
5
Week
6
Week
7
Week
8
Week
9
Week
10
Week
11
Week
12
Week
13
Week
14
Contract Signing
Mobilization
Master Training
DEO Training
Receipt of Scanned Data
Data Entry
Quality Assurance
Data Finalization
Printing
Data Submission
Completion Certificate
Project Time Line

32. Task Name
Week
1
Week
2
Week
3
Week
4
Week
5
Week
6
Week
7
Week
8
Week
9
Week
10
Week
11
Week
12
Week
13
Week
14
Contract Signing
Mobilization
Master Training
DEO Training
Receipt of Scanned Data
Data Entry
Quality Assurance
Data Finalization
Printing
Data Submission
Completion Certificate
Project Time Line

33. Task Name
Week
1
Week
2
Week
3
Week
4
Week
5
Week
6
Week
7
Week
8
Week
9
Week
10
Week
11
Week
12
Week
13
Week
14
Contract Signing
Mobilization
Master Training
DEO Training
Receipt of Scanned Data
Data Entry
Quality Assurance
Data Finalization
Printing
Data Submission
Completion Certificate
Project Time Line

34. Task Name
Week
1
Week
2
Week
3
Week
4
Week
5
Week
6
Week
7
Week
8
Week
9
Week
10
Week
11
Week
12
Week
13
Week
14
Contract Signing
Mobilization
Master Training
DEO Training
Receipt of Scanned Data
Data Entry
Quality Assurance
Data Finalization
Printing
Data Submission
Completion Certificate
Project Time Line

35. Task Name
Week
1
Week
2
Week
3
Week
4
Week
5
Week
6
Week
7
Week
8
Week
9
Week
10
Week
11
Week
12
Week
13
Week
14
Contract Signing
Mobilization
Master Training
DEO Training
Receipt of Scanned Data
Data Entry
Quality Assurance
Data Finalization
Printing
Data Submission
Completion Certificate
Project Time Line

36. Task Name
Week
1
Week
2
Week
3
Week
4
Week
5
Week
6
Week
7
Week
8
Week
9
Week
10
Week
11
Week
12
Week
13
Week
14
Contract Signing
Mobilization
Master Training
DEO Training
Receipt of Scanned Data
Data Entry
Quality Assurance
Data Finalization
Printing
Data Submission
Completion Certificate
Project Time Line

37. Task Name
Week
1
Week
2
Week
3
Week
4
Week
5
Week
6
Week
7
Week
8
Week
9
Week
10
Week
11
Week
12
Week
13
Week
14
Contract Signing
Mobilization
Master Training
DEO Training
Receipt of Scanned Data
Data Entry
Quality Assurance
Data Finalization
Printing
Data Submission
Completion Certificate
Project Time Line

38. Task Name
Week
1
Week
2
Week
3
Week
4
Week
5
Week
6
Week
7
Week
8
Week
9
Week
10
Week
11
Week
12
Week
13
Week
14
Contract Signing
Mobilization
Master Training
DEO Training
Receipt of Scanned Data
Data Entry
Quality Assurance
Data Finalization
Printing
Data Submission
Completion Certificate
Project Time Line

39. Task Name
Week
1
Week
2
Week
3
Week
4
Week
5
Week
6
Week
7
Week
8
Week
9
Week
10
Week
11
Week
12
Week
13
Week
14
Contract Signing
Mobilization
Master Training
DEO Training
Receipt of Scanned Data
Data Entry
Quality Assurance
Data Finalization
Printing
Data Submission
Completion Certificate
Project Time Line

40. Task Name
Week
1
Week
2
Week
3
Week
4
Week
5
Week
6
Week
7
Week
8
Week
9
Week
10
Week
11
Week
12
Week
13
Week
14
Contract Signing
Mobilization
Master Training
DEO Training
Receipt of Scanned Data
Data Entry
Quality Assurance
Data Finalization
Printing
Data Submission
Completion Certificate
Project Time Line

41. Task Name
Week
1
Week
2
Week
3
Week
4
Week
5
Week
6
Week
7
Week
8
Week
9
Week
10
Week
11
Week
12
Week
13
Week
14
Contract Signing
Mobilization
Master Training
DEO Training
Receipt of Scanned Data
Data Entry
Quality Assurance
Data Finalization
Printing
Data Submission
Completion Certificate
Project Time Line

42. Task Name
Week
1
Week
2
Week
3
Week
4
Week
5
Week
6
Week
7
Week
8
Week
9
Week
10
Week
11
Week
12
Week
13
Week
14
Contract Signing
Mobilization
Master Training
DEO Training
Receipt of Scanned Data
Data Entry
Quality Assurance
Data Finalization
Printing
Data Submission
Completion Certificate
Project Time Line

43. Task Name
Week
1
Week
2
Week
3
Week
4
Week
5
Week
6
Week
7
Week
8
Week
9
Week
10
Week
11
Week
12
Week
13
Week
14
Contract Signing
Mobilization
Master Training
DEO Training
Receipt of Scanned Data
Data Entry
Quality Assurance
Data Finalization
Printing
Data Submission
Completion Certificate
Project Time Line

44. Task Name
Week
1
Week
2
Week
3
Week
4
Week
5
Week
6
Week
7
Week
8
Week
9
Week
10
Week
11
Week
12
Week
13
Week
14
Contract Signing
Mobilization
Master Training
DEO Training
Receipt of Scanned Data
Data Entry
Quality Assurance
Data Finalization
Printing
Data Submission
Completion Certificate
Project Time Line

45. Production Plan

46. Total Production
60,000
55,000
50,000
40,000
35,000
30,000
20,000
15,000
10,000
5,000
Weekly
Production
1 2 3 4 5 6 7 8 9 10
Production Chart

47. Total Production
60,000
55,000
50,000
40,000
35,000
30,000
20,000
15,000
10,000
5,000 5,000
Weekly
Production
1 2 3 4 5 6 7 8 9 10
Production Chart

48. Total Production
60,000
55,000
50,000
40,000
35,000
30,000
20,000
15,000
20,000
10,000
5,000 5,000
Weekly
Production
1 2 3 4 5 6 7 8 9 10
Production Chart

49. Total Production
60,000
55,000
50,000
40,000
35,000
55,000
30,000
20,000
15,000
20,000
10,000
5,000 5,000
Weekly
Production
1 2 3 4 5 6 7 8 9 10
Production Chart

50. Total Production
60,000
115,000
55,000
50,000
40,000
35,000
55,000
30,000
20,000
15,000
20,000
10,000
5,000 5,000
Weekly
Production
1 2 3 4 5 6 7 8 9 10
Production Chart

51. Total Production
60,000
115,000
175,000
55,000
50,000
40,000
35,000
55,000
30,000
20,000
15,000
20,000
10,000
5,000 5,000
Weekly
Production
1 2 3 4 5 6 7 8 9 10
Production Chart

52. Total Production
60,000
115,000
175,000
235,000
55,000
50,000
40,000
35,000
55,000
30,000
20,000
15,000
20,000
10,000
5,000 5,000
Weekly
Production
1 2 3 4 5 6 7 8 9 10
Production Chart

53. Total Production
60,000
115,000
175,000
235,000
295,000
55,000
50,000
40,000
35,000
55,000
30,000
20,000
15,000
20,000
10,000
5,000 5,000
Weekly
Production
1 2 3 4 5 6 7 8 9 10
Production Chart

54. Total Production
60,000
115,000
175,000
235,000
295,000
355,000
55,000
50,000
40,000
35,000
55,000
30,000
20,000
15,000
20,000
10,000
5,000 5,000
Weekly
Production
1 2 3 4 5 6 7 8 9 10
Production Chart

55. Total Production
60,000
115,000
175,000
235,000
295,000
355,000
415,000
55,000
50,000
40,000
35,000
55,000
30,000
20,000
15,000
20,000
10,000
5,000 5,000
Weekly
Production
1 2 3 4 5 6 7 8 9 10
Production Chart

56. Total Production
60,000
115,000
175,000
235,000
295,000
355,000
415,000
475,000
55,000
50,000
40,000
35,000
55,000
30,000
20,000
15,000
20,000
10,000
5,000 5,000
Weekly
Production
1 2 3 4 5 6 7 8 9 10
Production Chart

57. DRM

58. Nature of Risk Likelihood Possible Impact Mitigation
Delay in the
delivery of
scanned records
Not in the early
stage but more
likely as the
transition matures
Moderate but with
financial and time
delay impact
1-PMU to ensure a
smooth flow
through deploying
larger resource
2- Compensate for
the idle hours of
HR and resources
3- Time extension
Software failure or
debilitating bugs
Remote, as the
software seems to
be successfully
deployed in other
region
Severe, for BOR as
well as for the DE
companies
1- Time Extension
2- Payment of idle
hours

59. Nature of Risk Likelihood Possible Impact Mitigation
Staff Attrition High Moderate PMU should
encourage all the
DE companies to
agree that any
staff of a company
is not employed
by the other DE
firm until the
person has an
NOC from the
previous employer
Database failure Moderate Mild Create daily
backups
Network Failure Moderate Mild 1- Use vLAN
2- Shift to
alternate network

60. Nature of Risk Likelihood Possible Impact Mitigation
Law and order
situation
Moderate Severe but for
short time
Close down the
operations for the
given days under
force majeure
Increase the
number of shifts
or encourage
overtime to cover
the gap
Natural Disaster Low Severe Invoke Force
Majeure
Fire or other
manmade disaster
Low Severe 1- Equip premises
with extinguishers
2- Conduct Fire
drills
3- Ensure remote
data backup and
alternate facility

61. Thank You