4. Agenda
• Background + What is Student
Records?
• Navigation + First Look
• Course Data
• Student Cycle + Student Data
• Consolidation Exercise
• What next?
6. Security & Data Protection
• Your Account
• The Data Protection Act
www.port.ac.uk/dataprotection
• Freedom of Information Act 2000
• Today‟s data?
7. Background
• What is Student Records?
– Quercus+, supplied by Campus IT
– Student Records and Admissions System
• Why Student Records?
– Implemented as Jupiter Project
– Replaced old Student Records Systems
• Information and updates available
from
www.is.port.ac.uk/ittraining
8. Links to other IT systems…
Campus CMIS
Card
PAMS
UltraGuard
Student Units Database
HR System
Records
UCAS
TALIS
HEMIS
FIMS
Portals
11. Courses
• Course Codes
C1526F - BA (Hons) Web Design
C0166P - MA Art Design & Media
R0102F - BSC (Hons) Computing
C0056S - BSC (Hons) Computer Science
12. Session + Course Instances
2008
(1 August 2008 – 31 July 2009)
C1526F - BA (Hons) Web Design
Start Year ? Start Month ? Campus ? Academic Stage ?
08OCTUP1 08OCTUP2 08OCTUP3
Emily Truscott Gareth Evans Frederick Steinberg
Steven Lee Lance Gettins Lisa Swatton
Adekunle Sanya Osamu Nishiwaki George Bernard
Mohammed Al-Sun Clare Read Leonard Stevens
Ali Patel Susannah Amory Richard Lee
John Smith John Jones Anya Bishop
15. Curriculum
2008
(1 August 2008 – 31 July 2009)
C1526F - BA (Hons) Web Design
08OCTUP1
U07545C – Internet Applications 1 10 credits Core Semester 1
U10566B – Scripting 10 credits Core Semester 1
U10542 – Web Design Sequence 20 credits Optional
U11222* – Visual Research 10 credits Optional Semester 1/2
U04844C – French Language Grade 2B 10 credits Elective Semester 2
16. Curriculum - Attendance Groups
2008
(1 August 2008 – 31 July 2009)
U11222* - Visual Research ‘blank’
Semester 1 2
Semesterised Campus
October
Semesterised Campus Semesterised Campus
October February
SC-October SC-October SC-February SC-February
Group A Group B Group A Group B
Year long / spanning
both semesters
21. Student Enquiries
Records àStudent Enquiry
Student Enquiry
basic personal information
relating to the student
Course Instances Contact Details Person Notes
Person Indicators
information relating to the a summary of all the notes which apply to this
some of the key personal
course(s) studied by the emergency contacts for this student relevant across all of
indicators used by HESA
selected student student their registration records
Full Student Course Detail Student Curriculum Student Notes
a summary of the student’s a list of the units the selected notes on the selected student
registration on the selected student is registered on within which apply only in relation to
course instance the selected course instance the selected course instance
Student Attendance
Grouping
the offering of each unit within
the identified instance the
student will attend
23. Notes
Emily Truscott
MMR (Y/N/X) = “Y”
Meningitis C (Y/N/X) = “Y”
Criminal Convictions = “N”
2008 2009 2010
C0256F C0256F C0256F
08OCTUP1 09OCTUP2 10OCTUP3
Expected to Expected to Expected to
Complete “N” Complete “N” Complete “Y”
Expected End Expected End Expected End
Date “30/06/11” Date “30/06/11” Date “30/06/11”
25. Student Cycle Overview
2008 Direct/UCAS
Application
session Pre-Registered
Two step process
Course Registration
Registered
Core/Optional/Elective
Unit Registration
Attendance Groups
Artefacts (Pieces of work)
Assessments Undertaken
Coursework/Exam
Unit Assessment Board
Two Tier assessment
Board of Examiners
Progress
Progression… Retrieval of failure
Fail No Repeat
26. Student Cycle Overview
2008
Application
session
2009
session
Registration
Registration
Unit Registration
Unit Registration
Assessments Undertaken
Assessments Undertaken
Two Tier assessment
Two Tier assessment
Progression…
Progression…
27. Student Cycle Overview
2008
Application
session
2009
session
2010
session Registration
Registration
Registration
Unit Registration
Unit Registration
Unit Registration
Assessments Undertaken
Assessments Undertaken
Assessments Undertaken
Two Tier assessment
Two Tier assessment
Two Tier assessment
Progression…
Progression…
Graduation…
28. Example
Full-Time – Standard Registration
Emily Truscott
C1526F
Academic Course
Session Instance No Years
Stage Year
2008 08OCTUP1 1 1 1
2009 09OCTUP2 2 2 2
2010 10OCTUP3 3 3 3
2011
2012
2013
29. Example
Full-Time – Standard Registration – Repeating Year 2
Emily Truscott
C1526F
Academic Course
Session Instance No Years
Stage Year
2008 08OCTUP1 1 1 1
2009 09OCTUP2 2 2 2
2010 10OCTUP2 2 2 3
2011 11OCTUP3 3 3 4
2012
2013
30. Example
Full-Time – Standard Registration – Direct Entry to Year 2
Emily Truscott
C1526F
Academic Course
Session Instance No Years
Stage Year
2008 08OCTUP2 2 2 1
2009 09OCTUP3 3 3 2
2010
2011
2012
2013
31. Example
Part-Time – Standard Registration
Emily Truscott
C1526P
Academic Course
Session Instance No Years
Stage Year
2008 08OCTUP1-1 1 1 1
2009 09OCTUP1-2 1 2 2
2010 10OCTUP2-3 2 3 3
2011 11OCTUP2-4 2 4 4
2012 12OCTUP3-5 3 5 5
2013 13OCTUP3-6 3 6 6
32. Other Examples
• Non Standard Registration
– 09FEBUP1A and 09FEBUP1B
• Sandwich Registration
08OCTUP1 09OCTUP2 10OCTUPS 11OCTUP3
Or,
Stream = full time placement is not taken
09OCTUP1 10OCTUP2 11OCTUP3
Each person in the room needs to talk to each person in turn and ask them the questions from the Exercise Pack. Ask the group to return to their seats and ask a person to choose someone and introduce them to the group. The person chosen then chooses another person to introduce and so on.
