New Hire IT Request Form

1. CompanyName - New User Form
New Hire Form -1- Company Name
FORMTO BESUBMITTEDFORALLNEWUSERS:
Regardless of type of hire (regular or temporary employee or non-employee consultants andtemps), this form should be
completed by Hiring Manager and provided to IT.
 Best practice for IT Notice: 2 weeksprior to hire date! While itis possible to complete the systemset-up for a new
user in a day or 2, procuring equipment can take up to 2 weeks for our typical order. Can take longer for customer
orders.
UserName: First.last
Title:
Office& SeatLocation:
StartDate:
EMAILGROUPS(Checkallthatare required)
All Employees OperationsProduction
SanJose Office ProductionPlanning
ITRequest Orders
OperationsLogistics SalesTeam
LeadershipTeam AccountsPayable
AccountsReceivable
SPECIALINSTRUCTIONS:
DataAccessnotedbelow(Accesstowhichshareddrives)
 Marketing(read/write)
AccesstoOutlookEmailof additionalusers. Pleasegiveaccessto emailforthefollowingmailaccounts:

SharePointPermissions(Default:ReadOnly)
 Default
Otherspecialinstructions (e.g.accesstoemailviaiPhoneorBlackberry)
 Setupaphone withfaxplease

2. CompanyName - New User Form
New Hire Form -2- Company Name
NON-STANDARDAPPLICATIONSNEEDED(CheckAll RequiredExtras)
X VPN Connection X MicrosoftOffice365– Outlook,Excel,Word,OneDrive,
PowerPoint,etc.
AdobeAcrobatX: Standard/Pro[indicate] Other:[pleaseindicate]
PROVIDE/ORDERTHEFOLLOWINGHARDWARE:
x StandardLaptopStation(Laptop,DockingStation,Monitor,Keyboard,Mouse)
StandardDesktopStation(PC,Monitor,Keyboard,Mouse)
NEW HIREITORIENTATION:
HiringManageremailsaninvitationtoITforallrequirednewhireorientations. All formsofnew hires(employees,temps,
contractors)receivesomelevelof ITorientation. HiringManagerwillindicateintheinvitationthetrainingthatisrequiredand
the standardtopics.
Make sure newhireknowshowtooperate(MicrosoftOffice,SharePoint,Internet,andemail)
Discusssecuritypolicyandpractices
DiscussAntivirussoftware
Make sure newhirecanopenandsavedocuments
IacknowledgethatIhavereceivedappropriatetrainingofITsystemsasindicatedbytheabove checkedboxes.
EmployeeSignature Date
IacknowledgethatIhaveprovidedappropriatetrainingof ITsystemsasindicatedbytheabovecheckedboxes.
ITConsultantSignature Date