The document discusses issues with using Excel for cost-cutting programs, including lack of transparency, wasted time consolidating data, unreliable data, and inability to quickly shift investments. It introduces Xeraphic as a solution to address these issues by providing integrated, automated consolidation and reliable data to improve visibility, control, and planning. Key benefits of Xeraphic include faster, cheaper reporting and analysis, improved data quality, and the ability to understand cost impacts and perform "what-if" analyses to inform decision making.

1. Tim Schojohann
Why Excel based reporting is inefficient for cost cutting programs
and how Xeraphic addresses these issues

2. Issues with Excel based Cost-Cutting Programs
• Consolidation (Integrated)
– “Project plans/budgets are spread across project managers with Excel files” (no transparency)
– “A lot of time and effort involved to consolidate information as well as to keep it updated” (lost time)
– “No guarantee that consolidated Excel files are consistent and represent the latest versions”(data integrity)
• Visibility (Business)
– “Difficult to compare individual projects and programs in terms of business contribution” (unclear value)
– “Additional resources and investments involved to analyze the current spending” (must invest)
– “Consolidated reports have poor data quality and detail questions need to be investigated manually” (unreliable data)
• Control (Planning)
– “Investments must be shifted quickly towards projects that result in immediate cost savings” (shift focus)
– “Cutting costs might impact the organizations performance – becoming counter productive” (high risk)
– “Consolidated information not detailed enough to understand impacts of cutting costs” (actions unclear)

3. Integrated (Consolidation)
“Project budgets are spread across project managers with Excel files” (no transparency)
Before Xeraphic
Understand Project Budgets
Aggregated view of all projects with the ability to drill down

4. Integrated (Consolidation)
“A lot of time and effort involved to consolidate information as well as to keep it updated” (lost time)
Clarifications/Updates
Clarifications/Updates
Fully automated consolidation and aggregation
Clarifications via drill down into cost items
Before Xeraphic

5. Integrated (Consolidation)
No guarantee that consolidated Excel files are consistent and represent the latest versions (data integrity)
Human Error
File Version?
No History of
Adjustments
Correlations?
Before
No comments
Historic View
CollaborationCorrelations
Enter data once Reminders
Single Source of Truth
for Reliable Data
Integrity
Xeraphic

6. Business (Visibility)
Difficult to compare individual projects and programs in terms of business contribution
= EBITDA?
= EBITDA?
Before Xeraphic
Gather business case relevant project
information through custom scorecards

7. Business (Visibility)
Additional resources and investments involved to analyze the current spending
Analysis
Investigation
Clarification
Ad-hoc requests
Ad-hoc requests
Investigation
Clarification
Analysis
Before
Fast, accurate and fully
automated data
processing
Xeraphic
Fast, accurate and fully automated data processing

8. Business (Visibility)
Consolidated reports have poor data quality and detail questions need to be investigated
manually (unreliable data)
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Before Xeraphic
Centralized view on initiatives down to line items

9. Planning (Control)
Investments must be shifted quickly towards projects that result in immediate cost savings
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+NPV-NPV
-NPV +NPV
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Before Xeraphic

10. Planning (Control)
Before
Cutting costs on consultants
Hire key players back AFTER impact
?
Xeraphic
Consolidated information not detailed enough to understand impacts of cutting costs
Create what-if analysis and track movement of resources

11. Planning (Control)
Before Xeraphic
Cutting costs might impact the organizations performance – becoming counter productive
Understand dependencies of cost items such as contractsUnderstand dependencies of cost items (e.g. contracts)

12. How Xeraphic can help
Leverage Xeraphic to consolidate and maintain data from individual projects for analysis, setting
the foundation for next steps in transformation.
Faster
• Automated consolidation of project data – Don’t wait for information to be processed
• Less effort for project managers to maintain accuracy – more timely reporting
• Solution can be up and running within a few weeks – Excel-like interface speeds up enablement
Cheaper
• Solution comes at monthly price similar to consultants (Quick ROI on consolidation and investigation efforts)
• Entering data into centralized tool removes shadow book keeping – immediate identification of savings
• Different views, filters and aggregation levels on data without spending resources on reworking Excel
Improved Quality
• Consistent data quality which can be related back to individuals (creating more accountability)
• Ability to comment/add information on cost items (e.g. must have consultant for project to prevent EBIT impact)
• Holistic view and ability to slice and dice information fosters informed decision making

13. First Personal Meeting
Use Case Discussion
Product Introduction
Business Value Assessment
Budget Validation
Proof of Value
Adoption
Day 1 5
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FIND PERSONAL VALUE STEP BY STEP