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Capital Spend Forecasting in Anaplan

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How Anaplan Simplified the Monthly Capital Spend Forecasting Process at Tribune Media

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Capital Spend Forecasting in Anaplan

  1. 1. Capital Spend Forecasting in Anaplan How Anaplan Simplified the Monthly Capital Spend Forecasting Process at Tribune Media
  2. 2. Debbie DeSalvo Senior Director Lisa Panico Planning & Analysis Senior Director Manager Planning & Analysis
  3. 3. Tribune Media Profile • Industry: Media & Entertainment • 2016 annual revenues $1.9 billion • ~ 2016 annual capital spend $73M • ~ 300 capital projects annually • ~ 5,000 FTE in 2016 • 42 owned local television stations reaching more than 50 million households • National entertainment network WGN America reaching 80 million households • Tribune Studios original production television series (i.e. Outsiders & Underground)
  4. 4. Why Tribune Media Needed a Better Solution for the Capital Forecasting Process? • Manual • Time-consuming • Missing reconciliation to G/L • Cumbersome pulling from multiple data sources • Not standardized • Inefficient with consolidation & tracking projects Historical Process was: Resulting in: • Missed deadlines
  5. 5. Why Anaplan? • Already using Anaplan for financial forecast • Systematic solution • Fewer touches, “set it and forget it” • Forecast has one system of record • User access can be limited to specific companies • Workflow tracker • Multi-dimensional • Monthly actuals can be uploaded from Workday into Anaplan • Creates a reconciliation process with the general ledger in Workday • Easy to add/update and track project information • Consolidation is real time
  6. 6. Solution Architecture Overview Monthly Actuals Accounting General Ledger New project data updated via import CSV file Actuals updated via import of CSV file Financial Planning Capital Spending Actuals loaded daily during month-end close
  7. 7. Project Worktag & Project ID New Capital Projects Created New Capital Projects Approved Users at stations/business & Corporate FP&A Real-time data for all user groups Data Hub Input monthly forecast Monthly Capital Forecast Process with Anaplan Capital Spending Actuals Invoices processed /Journal entries posted to CIP/PPE Specific G/L journal sources imported into Anaplan Project Worktag & Project ID Month-End Close Reconcile actuals with Workday G/L Update/add project information Consolidate and variance to Budget analysis Corporate FP&A Users at stations/business
  8. 8. Add/Update Project Screen in Anaplan Drop- down options in Anaplan Project ID-link from Workday Project information input in Anaplan Data uploaded from Workday
  9. 9. Quarterly Report Budget vs. Forecast Q1 FY17 Q2 FY17 Q3 FY17 Q4 FY17 FY17 Current Forecast Television & Entertainment 2,000,000 2,000,000 2,000,000 2,000,000 8,000,000 Current Forecast Corporate 1,000,000 1,000,000 1,000,000 1,000,000 4,000,000 Current Forecast Real Estate 1,000,000 1,000,000 1,000,000 1,000,000 4,000,000 Current Forecast Technology (SC) 1,000,000 1,000,000 1,000,000 1,000,000 4,000,000 Current Forecast All Companies 5,000,000 5,000,000 5,000,000 5,000,000 20,000,000 2017 Budget Television & Entertainment 1,000,000 1,000,000 1,000,000 1,000,000 4,000,000 2017 Budget Corporate 200,000 200,000 200,000 200,000 800,000 2017 Budget Real Estate 1,000,000 1,000,000 1,000,000 1,000,000 4,000,000 2017 Budget Technology (SC) 1,000,000 1,000,000 1,000,000 1,000,000 4,000,000 2017 Budget All Companies 3,200,000 3,200,000 3,200,000 3,200,000 12,800,000 Forecast vs. 2017 Budget Television & Entertainment (1,000,000) (1,000,000) (1,000,000) (1,000,000) (4,000,000) Forecast vs. 2017 Budget Corporate (800,000) (800,000) (800,000) (800,000) (3,200,000) Forecast vs. 2017 Budget Real Estate 0 0 0 0 0 Forecast vs. 2017 Budget Technology (SC) 0 0 0 0 0 Forecast vs. 2017 Budget All Companies (1,800,000) (1,800,000) (1,800,000) (1,800,000) (7,200,000) Variance to Budget Analysis Consolidated Capital Spending
  10. 10. Tribune Media Capital Process Anaplan Automation Journey Anaplan go live March 2016 for February close & 2+10 Forecast (incl. “Project Worktag” mandatory validation rule in Workday) Training February 25/29 2016 Roadmap Communication to users Feb 11, 2016 Model Testing Jan 2016 Planning Dec 2015-Jan 2016
  11. 11. Anaplan Implementation Success • Standardized the process Included users during all phases • Requested constant user feedback • Moved ownership to business • User testing of model • Clear communication • Training • Corporate ownership of the project • Change Management

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