Slides from a workshop consisting of a panel of environmental scientists, interest groups and government representatives conducted for Fisheries and Oceans Canada and the Beaufort Sea Partnership.The objective was to assist with the design and implementation of a new spatial data infrastructure sharing platform in the Beaufort Sea.

1. Coordinating Spatial
Information in the
Beaufort Sea Workshop
November 27 – 28, 2012
Winnipeg, Manitoba

2. Tim Phelan, Facilitator

3.  To highlight ongoing spatial initiatives for
the Beaufort Sea.
 To determine the requirements and
functionality needed to overcome current
barriers to data sharing.
 To develop a roadmap of the best options,
which will be the basis for recommendations
to the RCC.

4.  Guide the discussion, but not lead it.
 Create a dynamic that facilitates the sharing
of information and ideas.
 Bring energy into the idea sharing process.
 Assist with summarizing information into a
cohesive working document.
 Adapt workshop as necessary to meet needs
of participants.
 Ensure we are following the agenda and
staying on schedule.

5.  All presentations have a maximum time of 20
minutes, with an additional 10 minutes for
questions.
 In order to keep workshop on track, it is
essential that we stay within allocated time.
◦ Facilitator will interject if presentations running
longer than scheduled.
 Keep to high-level discussion, try not to get
caught up in the details.

6.  Strengths and weaknesses of each
initiative/project.
 Barriers to sharing spatial information and,
where possible, solutions to these barriers.
 Linkages between initiatives/projects
 Key elements and requirements for final
proposal
 Workflow – how do we do it?

7. How spatial information is being
shared right now:

8. How we would like it to be shared:

9. Tips for Success
 Be respectful of other opinions and stay open minded.
 Keep jargon and acronyms to a minimum.
 Allow everyone an equal opportunity to be heard.
 Stay positive and focus on the bigger picture.
 Communicate your ideas as best you can. Use parking
lot to list any additional points outside the scope of
this workshop that you want group to consider.
 Keep things loose! Remember: the process is just as
important as the end result.

10. Washrooms, Coffee
and other details…

11.  State your name, organization and your
reason for coming today.
 What is one thing you hope comes out of this
workshop?

12. Explanation of SWOT analysis
Strengths
Internal
External

13.  Definition of a mission statement
 A Mission Statement answers the question:
Why do we exist? What is our working
group’s core purpose?
 A good Mission Statement is:
◦ Short
◦ Memorable
◦ Inspiring
◦ Market Focused (Who are we serving?)
◦ Answers the question: What do we want to be
remembered for?

14.  A Vision Statement answers the question:
Where?
Where do we want to be in 5 years?
A good vision statement is:
◦ Future-oriented
◦ Clear and visible
◦ Audacious – Think Big!
◦ Descriptive
A
B Vision
(where we
want to
be)
Where are we
now?
Strategy

15.  The implementation of a technologically
advanced Spatial Data sharing platform for:
◦ Improved decision making.
◦ Implementation of Integrated Oceans Management
Plan (IOMP).
◦ Future decision making support tool.
◦ Elimination of redundancies.
◦ Identification of data gaps.

16.  A Values Statement answers the question:
What do we believe in?
 A Values Statement helps guide our behavior.
What is valuable and what is not?
 Value statements should be more than one
word. Should be statements.
 Shared between stakeholders.
 Might overlap with mission statement.
 Should be 5 to 7 value statements

17.  Now that we understand who we are, where
we are going, and what values guide our
decisions, we can begin to think of the
strategies we need to get there.
 What are our Goals and Objectives?
 Goals should be SMART
 We need to answer who, what, when, where,
why and how.

18. Specific – Clear and free of generalizations.
Measurable – Targets. Quantify where possible.
Actionable – Assignable to group members
who are responsible for implementing.
Realistic – Can be done in established
timeframe
Time-bound – Deadlines and action steps.
Consider: Forming a steering committee to
oversee the process. Establish dates for
review meetings.

19.  Lays out the plan in a series of action steps
on a timeline. Assigns responsibilities and
requires a steering committee to oversee the
process.