HIM360 Assignment RubricsAssignment 1 Project Scope and

HIM360: Assignment Rubrics
Assignment 1: Project Scope and Definition Points
Project Overview:
Student provided summary of project, discussed rationale and
business justification for
undertaking the project.
20
Project Scope:
Student provided statement of purpose and scope of work.
20
Strategic Outlook:
Student explained the project in relation to enterprise data
management and how the project
can help facilitate enterprise-wide information assets in support
of organizational goals.
20
Project Goals:
Student defined at least three goals with associated objectives.
20
Project Team:
Student defined at least five team members and defined the role
of each.

20
Total 100 points
Assignment 2: Project Timeline and Resources Points
Project timeline:
Student completed an 18-month project timeline with milestones
and estimated dates.
20
Gantt Chart:
Student created a Gantt chart to demonstrate timeline, and
summary of how the tasks will be
monitored.
20
Project Resources and Costs:
Student summarized the project resources and costs, discussed
refined or new job
descriptions, in addition to change in work processes.
20
Vendor Information:
Student performed an internet search to identify at least two
coding vendors/systems.
10
Vendor Information:
Student completed a condensed version of a RFI for each
vendor.
30

Total 100 points
Assignment 3: Project Risks and Monitoring Points
Project Risks:
Student completed a risk analysis for the project and completed
the risk table.
15
Project Risks:
Student identified at least five risks, summarized the results of
the risk analysis and discussed
the top two risks.
15
Communication Plan:
Student created a communication plan to include how the results
from the project will be
communicated to all stakeholders and project team members.
15
Vendor Selection and Recommendation: 20
Based on the vendor RFIs and all the information gathered
throughout the project, student
select one of the vendors; and summarized the reasoning and
rationale for the selection.
Vendor Selection and Recommendation:
Student explained choice in how it will address the facility’s
issues, reflecting on risks,
resources, and other problems.

20
Vendor Selection and Recommendation:
Student explained how to negotiate the contract for purchase of
chosen vendor.
15
Total 100 points
Confidential
Project Proposal
Project Name:
Department:
Focus Area:
Prepared By
Document Owner(s) Project/Organization Role
Case Summary
Park Health System is experiencing a shortage of coders. Over
the past five years, there has
been a 40% vacancy rate for coders throughout the main
hospital and satellite clinics within the
healthcare system. The backlog and vacant positions has created
an issue related to unbilled
revenue, overworked coders and extended work hours and
schedules. It is estimated that there is
an annual loss of $10 million. It has also been communicated

that many of the qualified coders
that were offered a position, declined because they are
interested in working from home. To
address the problem, the health information management
department is proposing that there be
an implementation of a home-based coding system. This concept
is feasible, given that Sidney
Park Health System utilizes an electronic health record and all
patient information is available
electronically. You have been assigned as the project manager.
You are responsible for
developing a project proposal to recommend a vendor/system to
resolve the issues for Park
Health System. The proposal is the document used to present
the project to organizational
leaders, executive management and other stakeholders.
� Outsourcing costs are currently estimated at $50,000 per
year. Reduce outsources costs
by 50%
� Have no open coding positions – a vacancy rate of 0%
� Increase coding productivity by 30%
� Reduce annual loss by 50%
o Currently losing $10 million per year
� Improve timeliness and turn-around time
o Code inpatient records within four days of discharge and
outpatient records within
five days of the visit

Project Proposal
Confidential Page 2 11/8/2021
� Overall timeline for project is 18 months
Version Date Author Change Description
[Replace this text
with the name of the
Document Owner.]
Document created
Project Proposal
TABLE OF CONTENTS
1 PROJECT
OVERVIEW............................................................................
............................... 3
2 PROJECT
SCOPE................................................................ ....................
.............................. 3
3 PROJECT
TEAM.....................................................................................
............................... 3
4 PROJECT GOALS AND
OBJECTIVES..........................................................................
....... 3

5 TIMELINE AND
SCHEDULE............................................................................
...................... 4
6
RESOURCES......................................................................... .
............................................... 4
7 PROJECT
RISKS.....................................................................................
.............................. 4
8 PROJECT
REFERENCES.........................................................................
............................. 5
9
APPROVALS..........................................................................
................................................ 5
Project Proposal
1 PROJECT OVERVIEW
Summary of the project. Discuss rationale and business
justification for undertaking this
project. Use the Park Health System case information (2-3
paragraphs).
2 PROJECT SCOPE

Statement of purpose and scope of work (2-3 paragraphs). For
example, what is the
problem and what the project will consist of (i.e., selecting a
new vendor/system to support
stated issue).
3 STRATEGIC OUTLOOK
Explain the project in relation to enterprise data management
and how the project can help
facilitate enterprise-wide information assets in support of
organizational goals (3-4
paragraphs).
4 PROJECT TEAM
Define the role of each team member. Think about those that
should be involved with this
type of project. For instance, HIM Director, Coding Manager,
etc. You should include at
least five team members.
Project Team Role Project Team Member(s) Responsibilities
[Role Title] [Name(s)] [Replace this text with a
description of the Role
Responsibilities.]
Project Proposal
5 PROJECT GOALS AND OBJECTIVES

Define at least three goals with associated objectives. You can
draw from the Park Health System case to
theorize what the goals could be. There is no exact answer, but
the goals and objectives should be
reflective of what could potentially happen in the Park System
Case. Remember to use SMART Goals.
Goals Objectives
[Replace this text with
Project Goals. For
example: The project will
provide an improved
system to reduce
outsourcing costs.]
[Replace this text with Objectives for each Goal. For
example:
1. [Integrate new system to reduce outsourcing costs by
50%]
6 PROJECT TIMELINE AND SCHEDULE
Complete the project timeline with milestones and estimated
dates. Milestones are the major or
significant stages in the project. The deliverables will include
what will be completed during each
timeframe. Consider the length of the project to construct the
milestone projections. Overall
timeline for the project will be 18 months.
Project
Milestone Date Estimate Deliverable(s) Included
[Milestone 1] [mm/dd/yy] [Deliverable 1]
[Deliverable 2]

[Deliverable 2]
[Deliverable 2]
[Deliverable 2]
6.1 GANTT CHART
Use the project timeline to create a Gantt chart. Refer to the
lesson for resources on how to
create a Gantt. Put of copy of it here. Then provide a summary
of how the tasks will be monitored.
� Hypothetically, assign estimates of completion and/or
progress to each task. Note: Some
tasks should be accurately estimated while others are ahead of
schedule and some
behind schedule.
� Summarize the differences in estimated completion and actual
completion.
https://www.mindtools.com/pages/article/smart-goals.htm
Project Proposal
� Discuss dependencies.
� Discuss how monitoring tasks contribute to the successful
completion of tasks and

proactively addressing tasks that are behind schedule.
7 PROJECT RESOURCES AND COSTS
Summarize the project resources and costs. Summary should
also discuss refined or new job
descriptions that are needed, in addition to change in work
processes (1-page). For instance, a
review of the process of administering medications or a checks-
and-balance process.
Consider the initial scenario for Park Health System, in addition
to the following information. You
can also use this information to refine your project goals and
objectives.
� Outsourcing costs are currently estimated at $50,000 per
year. Reduce outsources costs
by 50%
� Have no open coding positions – a vacancy rate of 0%
� Increase coding productivity by 30%
� Reduce annual loss by 50%
o Currently losing $10 million per year
� Improve timeliness and turn-around time
o Code inpatient records within four days of discharge and
outpatient records within
five days of the visit
� Overall timeline for project is 18 months
� Executive management has set cost limits at:

Project Activity Estimated Cost
Project Administration & Management $12,000
Exploration of new product $5,000
Development and communication of new policies and
Procedures
$5,000
Set-up and Training $14,000
Program Implementation $8,000
Project Proposal
New Hardware $30,000
New Software $50,000
8 VENDOR INFORMATION
Perform an internet search and identify at least two coding
vendors/systems. Complete the
condensed version of a RFI (below) for each vendor.
8.1 Vendor #1:
Functional User
Requirements/Features*

Available
Custom
Developed
Future
Development
Not
Available
Coding Completion/Analysis
Does the system support automation of
coding work flow (e.g. computer-assisted
coding)?
Does the system support automated case
assignment to work queues?
Can the user assign cases based on
special attributes (e.g. VIP, dollars, or
case type such as cancer or trauma,
etc.)?
Does the system support online
communication between employees and
managers?
Does the system support most industry
standard encoders/groupers?

Does the system support both on-site and
remote coding activities?
http://library.ahima.org/doc?oid=102335#note
Project Proposal
Does the system support assignment of
high-risk coding to supervisory staff or
allow coding verification as staff complete
cases?
Does the system contain tools for
monitoring and evaluating the coding
process?
Will the system support both ICD-9-CM
and ICD-10-CM/PCS codes?
Does the system support electronic query
capabilities?
Coding/Transaction Standards
Does the system support ICD-10-CM
and/or ICD-10-PCS in addition to

ICD-9-CM?
Does the system use General
Equivalence Mappings (GEMs), such as
between ICD-10-CM/PCS and ICD-9-CM
or SNOMED CT and ICD-9-CM?
Is the system compliant with the Version
5010 transaction standard?
Health Information Exchange
Does the system enable participation in
local health information exchange
initiatives?
General Support
Will training be provided during and after
implementation?
Is there a customer support packages
offered (e.g., 24/7, weekday only),
Project Proposal
methods of support (e.g., help desk or
tickets), and the tools used (e.g., 800

number, e-mail, Web-based, etc.).
Compliance with Meaningful Use
Incentive Requirements
Pricing Structure/Costs
http://library.ahima.org/doc?oid=103178#.WPYXDPnyvIU
8.2 Vendor #2:
Functional User
Requirements/Features*
Available
Custom
Developed
Future
Development
Not
Available
Coding Completion/Analysis
Does the system support automation of
coding work flow (e.g. computer-assisted
coding)?
Does the system support automated case
assignment to work queues?

Can the user assign cases based on
special attributes (e.g. VIP, dollars, or
case type such as cancer or trauma,
etc.)?
Does the system support online
communication between employees and
managers?
Does the system support most industry
standard encoders/groupers?
http://library.ahima.org/doc?oid=103178#.WPYXDPnyv IU
http://library.ahima.org/doc?oid=102335#note
Project Proposal
Does the system support both on-site and
remote coding activities?
Does the system support assignment of
high-risk coding to supervisory staff or
allow coding verification as staff complete
cases?
Does the system contain tools for
monitoring and evaluating the coding

process?
Will the system support both ICD-9-CM
and ICD-10-CM/PCS codes?
Does the system support electronic query
capabilities?
Coding/Transaction Standards
Does the system support ICD-10-CM
and/or ICD-10-PCS in addition to
ICD-9-CM?
Does the system use General
Equivalence Mappings (GEMs), such as
between ICD-10-CM/PCS and ICD-9-CM
or SNOMED CT and ICD-9-CM?
Is the system compliant with the Version
5010 transaction standard?
Health Information Exchange
Does the system enable participation in
local health information exchange
initiatives?
General Support

Will training be provided during and after
implementation?
Project Proposal
Is there a customer support packages
offered (e.g., 24/7, weekday only),
methods of support (e.g., help desk or
tickets), and the tools used (e.g., 800
number, e-mail, Web-based, etc.).
Compliance with Meaningful Use
Incentive Requirements
Pricing Structure/Costs
9 PROJECT RISKS
Conduct a risk analysis for the project and complete the risk
table. Based on the potential risks of
your project, create a table outlining the risk description,
probability and severity. Identify at least
five risks. Summarize the results of your risk analysis. Discuss
the top two risks and explain (2-3
paragraphs).
Risk Description Probability
(1-3)
Severity
(1-3)

Action Plan
Probability: Likelihood that risk will occur
1 point – Low probability
2 points – Medium probability
3 points – High probability
Severity: Criticality of risk; impact to project
1 point – Low severity
2 points – Medium severity
3 points – High severity
Project Proposal
10 COMMUNICATION PLAN
Create a communication plan to include how the results from
the project will be communicated to
all stakeholders and project team members.
Stakeholders or
Target Audience Key Needs
Frequency or
Project Phase
Approach Responsibility Comments/Concerns
Example: Project
Team
Risks Weekly

3 days prior
to weekly
meeting
Project
Manager
Issues to be
distributed to
appropriate team
representative
11 VENDOR SELECTION AND RECOMMENDATION
Based on the vendor RFIs and all the information gathered
throughout the project, select one of
the vendors. Summarize the reasoning and rationale for your
selection. Explain how your choice
will address Park Health System’s issues. Also reflect on risks,
resources, and other problems.
Discuss how you would negotiate the contract for purchase of
your chosen vendor.
This section should be 2-3 paragraphs in length.
12 TRAINING PLAN
Develop a Training Plan 2-3 paragraphs length that may be used
to implement your project if
accepted. This could also be a matrix or chart. Use your
creativity and develop a plan that might
work for your organization.
Project Proposal

13 PROJECT REFERENCES
Milestone Deliverable
[Name of
Document/Reference]
[Description with available hyperlinks]

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