286648705 sap-bos

Bills of Services (BOS)
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Created on May 27, 2015
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Table of content
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Table of content
1 Bills of Services (BOS)
1.1 Preparatory Measures
1.1.1 Setting for Enabling Subitem Functions at Client Level
1.1.2 Settings in the Material Master (Dummy-Material)
1.1.3 Settings for Sales and Distribution Documents
1.1.4 Copying Control for Sales Documents
1.1.4.1 Document Flow for a Unit Price Contract
1.1.4.2 Document Flow for a Flat-Rate Price Contract
1.1.5 Settings for Cost Planning
1.1.6 Settings for Pricing
1.1.7 Batch Processing Profile for Transferring Costs to the Project
1.1.8 Output Control and Output Processing
1.1.9 Sales Processing Control for BOS Using the Requirements Class
1.1.10 Working with Planned and Unplanned Services
1.1.11 Billing with Down Payment Processing
1.1.12 SAP Enhancements for Customer-Specific Fields in the BOS
1.2 BOS Structure
1.2.1 Service Lines
1.2.2 Composite of Service Lines
1.2.3 Line Attributes
1.2.4 Outline Layout
1.2.5 Service Index
1.3 Service Masters
1.3.1 Service Master Record for BOS
1.3.1.1 Composite of Service Master Record
1.3.1.2 Service Master Record Maintenance
1.3.1.3 Service Master Records
1.3.1.4 Creating a Service Master Record
1.3.1.5 Changing a Service Master Record
1.3.1.6 Conditions for Service Master Records in SD
1.3.2 Standard Service Catalog (SSC)
1.3.2.1 Integration of SSC in BOS
1.3.2.2 Standard Service Catalog Processing
1.3.2.3 Creating a Standard Service Catalog (SSC)
1.3.3 Model Service Specifications
1.3.3.1 Model Service Specification Processing
1.3.3.2 Creating Model Specifications
1.3.3.3 Creation of Service Specifications Through Configuration
1.3.4 SAP Enhancements for Customer-Specific Fields in the Service Mas
1.4 Creating and Processing a Customer BOS
1.4.1 Integration of a BOS in a Sales Document
1.4.2 Creating and Editing a Sales Document with a BOS
1.4.3 Creating and Editing Outline Layouts
1.4.4 Creating and Editing Service Lines
1.4.5 Creating and Editing Composite of Service Lines
1.4.6 Copying Service Master Records to Bills of Services (BOS)
1.4.7 Copying Services from Standard Service Catalogs (SSC)
1.4.8 Copying Services from Model Specifications or Documents
1.4.9 Copying Services by Using Class Selection
1.4.10 Tracking Changes in the BOS
1.5 Cost and Revenue Planning
1.5.1 Service Selection from a Customer BOS to a Subcontractor BOS
1.5.2 Cost Planning With The Easy Cost Planning Method
1.5.2.1 Calculating Service Lines or Composite of Service Lines
1.5.2.2 Calculating Overhead Costs
1.5.2.3 Calculating Additions and Deductions, Distributing Assessments
1.5.2.4 Editing Costing Models and Assigning Attributes
1.5.2.4.1 Creating and Assigning Characteristics
1.5.2.4.2 Structuring the Entry Screen
1.5.2.4.3 Defining Derivation Rules
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1.5.2.4.3.1 Template for Easy Cost Planning
1.5.2.5 Executing Cost Planning with Easy Cost Planning
1.5.2.6 Ungrouped Itemization
1.5.2.7 Triggering Execution Services
1.5.3 Costing Report
1.5.4 Cost Transfer to Service Conditions
1.5.5 Sales Price Determination
1.5.6 Cost Transfer to the Project
1.5.6.1 Online Processing
1.5.6.2 Batch Processing
1.5.6.3 Report BOS/Project Planned/Actual Revenue
1.6 Supplement
1.7 Service Entry
1.7.1 Creating Service Entry Sheets
1.7.2 Monitoring Services
1.8 Billing of Customer Bills of Services (BOS)
1.8.1 Billing/Unit Price Contracts
1.8.1.1 Creating Billing Documents
1.8.2 Billing/Flat-Rate Price Contracts
1.9 Reports
1.9.1 Generic Report: Bill of Services with Hierarchy
1.9.2 Generic Report: Bill of Services without Hierarchy
1.9.3 Quantity Flow (Order, Service Entry Sheet, Billing Doc.)
1.9.4 Report: Subcontractor Services
1.9.5 Costing Report
1.10 Data Exchange
1.10.1 Interfaces for Service Master Records
1.10.2 Interfaces for Sales Documents with BOS
1.10.3 Interfaces for Purchasing Documents with BOS
1.10.4 Service Entry using an Internet Interface
1.11 Archiving
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1 Bills of Services (BOS)
Purpose
Bills of services play an important and central role for numerous business processes in the building industry, plant engineering and construction, property,
planning and construction firms and also in Service Management.
On the debit side, BOS are fully integrated in the sales and distribution (SD) process. The customer BOS forms the basis for describing the services to be
performed in sales documents. Cost planning, sales price determination, and billing are carried out on this basis.
On the credit-side, BOS are completely integrated into the purchasing process.
Integration
BOS are fully integrated into the sales and distribution process. They are also integrated with the components Project System (PS), Financial Accounting (FI )
and Controlling (CO ) .
Services are purchased in the External Services (MM-SRV) component. Subcontractor processing and vendor processing can be integrated in this
component.
Features
BOS Structure
The BOS structure allows you to describe services completely.
A service line describes an individual service (for example, excavation of pipe trenches). You can structure a BOS by using an outline layout (for example,
structured according to construction stages or maintenance groups).
For more information, see: SAP Enhancements for Customer-Specific Fields in the BOS.
In the service master, you can store service descriptions to use in different business transactions or projects. For example, model specifications and standard
service catalogs are part of the master data.
You have several options for creating and editing a customer BOS. When creating bills of services with extensive specifications, you do not need to repeatedly
enter the services on a manual basis. Instead, you can easily copy them from existing service master data, using the reference technique and the selection
function.
Cost and revenue planning
The costing tool Easy Cost Planning allows simple cost planning that is integrated into the SAP system. You can choose specific costing items and trigger a
purchase requisition, purchase order, or reservation using Execution Services . For more information, see Triggering Execution Services.
You can obtain subcontractor quotations for external services. You use the MM - External Services component to purchase external services.
A cost transfer to the project supports project planning and project controlling.
The system determines the actual sales price using the condition technique. Interfaces for Sales Documents with BOS support the import and export of the priced
BOS.
Sales and distribution process
There are different document flows for contracts based on unit price and for those based on flat-rate price.
For a unit price contract, you can enter services using service entry sheets.
The system records the performed quantity per service line. You can use this when working with planned and unplanned services.
To report both accurately and punctually on services that are frequently performed externally, you can also create the service entry sheet at the service location
(for example, on the construction site).
· You can enter services locally using an Internet interface. For more information, see Service Entry Using an Internet Interface.
· Moreover, by using interfaces with sales documents for BOS, you can connect to external quantity take-off programs to enter services. Generally, external
programs contain various technical formulas that you can use for complicated calculations.
For a contract with a flat-rate price (lump sum), payment does not depend on the quantity performed, and the contractor does not have to provide verification. You
do not create a service entry sheet.
Supplements are the norm, for example, during processing of the construction project.
The billing of customer BOS is carried out according to the procedure described in the contract. When you create a billing document, you always refer to a
reference document – and depending on the document flow, to one or more service entry sheets (unit price contract), or to a sales order (flat-rate price contract).
Requests for down payments and partial invoices frequently occur in practice and are correspondingly supported.
Reporting
You can use a variety of reports in the system to display and print sales documents with BOS.
Data exchange
Interfaces are indispensable for system integration and when you want data that has already been entered to be available for further use by the business
partners. There are specific interfaces for sales documents with BOS and for purchasing documents with BOS.
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Archiving
By archiving sales and purchasing documents that have BOS, you remove volumes of data from the database. While this data is no longer required in the
system, it still needs to be kept for subsequent analysis.
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1.1 Preparatory Measures
Use
You must make specific settings if you want to represent business processes in Sales and Distribution (SD) using bills of services. These settings affect:
· Customizing settings
· SAP enhancements
· Master data
Process Flow
Customizing
Different Customizing settings for BOS are delivered with the SAP Discrete Industries (DI) system.
However, when you copy a client, some of the Customizing settings are not copied to the target client (for example, document types and condition
types). In this case, you must copy the settings manually.
For more information, see SAP Note 217012.
1. The general settings for SD documents and for controlling copying of SD documents are delivered with the SAP DI system. If these settings do not satisfy
your business requirements, you can make additional settings for sales documents and document flow in Customizing for Sales and Distribution .
2. Customizing settings for the sales processing control for BOS using the requirements class are delivered with the SAP DI system. You can make your own
settings to allow further control.
You can generate a project when you create a sales order, and you can assign an account to this project using work breakdown structure
elements (WBS elements).
3. Settings to enable subitem functions at the client level are delivered with the SAP DI system.
You cannot deactivate the subitem function after the composite of service master records or the subitems and main items have been entered in
the sales document.
4. You can define the structure of a BOS in Customizing for Materials Management under External Services Management ® Define Screen Layout .
You can define which fields in a service line are mandatory fields, which are optional fields and in which fields you are not allowed to enter a value at all. You
can make these settings for each document category and transaction.
As of Release DI 4.6C2, there is a new field group SD for the screen layout in Customizing for Materials Management under External Services
Management . This field group contains the following fields:
- Line ID
- Subcontractor group
- Risk line
- Print indicator
- Assignment number: group number
- Assignment number: sequence number
- Subsequent number
- Subsequent status
In earlier releases, you could not define the screen layout for the SD fields in Customizing (you had to do this in the service overview using table
settings).
5. You can group subsequent lines together using a subsequent number. Then you can give these lines a particular status. You define the supplementary
status in Customizing for Sales and Distribution under Bill of Services ® Define Subsequent Status for Service Lines. (See also: Line Attributes)
Up to Release DI 4.6C1, you can indicate a service line only as supplementary line. There is no status management, and you cannot group
service lines together as a supplement.
6. The system response to planned and unplanned services (see: Working with Planned and Unplanned Services) is controlled by system messages.
Appropriate Customizing settings are delivered with the SAP DI system. For more information, see Working with Planned and Unplanned Services.
7. If you want to work with subcontractor BOS, you define subcontractor groups and copying rules to assign the service conditions in MM to those in SD. You
determine these settings in Customizing for Sales and Distribution , under Bill of Services ® Subcontractor BOS .
8. Make the appropriate settings for cost planning and the transfer of costs to service conditions in Customizing for Sales and Distribution and Controlling . For
more information, see Settings for Cost Planning.
9. The settings for pricing are delivered for sales price determination in the SAP DI system.
10. You must create a batch processing profile for the cost transfer to the project if you want costs to be transferred automatically.
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11. If you carry out the billing of customer BOS without down payment processing, you do not need to make any more settings. Settlement with down payment
processing for a unit price contract is only possible if you change the Customizing settings for Financial Accounting . For more information, see Billing with
Down Payment Processing.
12. You can control the printing of SD documents using settings for output control and form processing, that are delivered with the SAP DI system.
13. Various reports are delivered for analyzing bils of service. If you want to use the reports that are delivered, you must assign them to the appropriate sales
document type in Customizing for Sales and Distribution under Bill of Services ® Maintain Reports for Services.
You can find more information on the settings in Customizing settings for Sales and Distribution under Bill of Services and in the documentation for the sub-
nodes.
SAP enhancements
1. If you want to work with customer enhancement fields in a BOS, you have to develop projects for the relevant SAP enhancements. For more information, see
SAP Enhancements for Customer-Specific Fields in the BOS.
2. You can create additional fields for service master data. To do this, create projects for the appropriate SAP enhancements. For more information, see SAP
Enhancements for Customer-Specific Fields in the Service Master Record.
Master data
1. To create a BOS below a document item in a sales document, you have to use a material. For more information, see Settings in the Material Master (Dummy-
Material).
2. You must create the necessary SD master data (for example, the customer master record).
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Setting for Enabling Subitem Functions at Client Level
Purpose
You can enable subitem functions to structure a bill of services (BOS) in sales documents by
using service composites in addition to the normal service lines. A service composite is a
grouping of one main item and one or more subitems.
Features
You select the subitem indicator in Customizing for Sales and Distribution under Bill of Services ® Enable Subitem Function at Client Level to activate the
subitems.
· If you select the subitem indicator, you see the screens that are adjusted for subitems in the user interface (GUI). These screens also contain certain icons
and functions that allow you to differentiate between main items and subitems, as well as to enable functions for subitems.
· If you do not set the indicator, the normal BOS screens appear.
You cannot deactivate the subitem function after the composite of service master records or the subitems and main items have been entered in
the sales document.
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Settings in the Material Master (Dummy-Material)
Use
The dummy material is used for creating a sales document item (material item) with a bill of service (BOS).
If you want to create a BOS under a sales document item, you must have made the settings for sales documents and for the material master (dummy material):
The material together with the sales document data determines the way in which the system performs a business process.
SAP recommends that you create different dummy materials for controlling typical business processes. For example, you can settle the sales
order in one business process and the project in the other business process.
For more information, see Sales Processing Control for BOS using the Requirements Class
Activities
To edit the material master, choose Logistics ® Sales and Distribution ® Master Data ® Products ® Material ® Services ® Create .
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The material type is Services (DIEN). If you want to use your own material type, note that you have to maintain the following views: Basic Data
1, Sales: Sales Org. Data 1, Sales: Sales Org. Data 2, MRP 1 and MRP 3 .
In addition to making the usual entries in the material master, you have to set the following fields and indicators correctly:
· Base Unit of Measure ( Basic Data 1 view)
Select the value LE for the performance unit.
· Delivering Plant ( Sales: sales org. 1 view)
You make the logistics assignment using the delivering plant. This plant is copied automatically to the sales order item as a default value.
· Gen. Item Cat. Grp ( Sales: Sales Org. Data 2 view)
This field is part of the assignment between the material master and the sales document. Depending on the sales document type, the system proposes an
item category, if you create a sales document item using this material.
Item category group PBOS is delivered for BOS in Sales and Distribution in the SAP DI system.
· MRP Type ( MRP 1 view)
The MRP type field determines the way in which a material is planned. However, you cannot plan a dummy material. Therefore, you can set the value No
Planning (ND) .
· Strategy Group ( MRP 3 view)
The strategy group combines the possible planning strategies for a material. The planning strategy represents the procedure for planning a material, and is
technically controlled by means of requirements types.
The following strategy groups are relevant for BOS in Sales and Distribution in the SAP standard system:
¡ Make-to-order (20)
¡ Make-to-order/project settlement (21)
The system uses the strategy group to determine the main planning strategy. The main planning strategy is assigned a requirements type and a
requirements class. For more information, see Sales Processing Control for BOS using the Requirements Class.
· Availability Check ( MRP 3 view)
The Availability check field determines how the system checks the availability of a material in general. Choose the value KP ( no check ) because the
system cannot carry out a check for a dummy material.
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Settings for Sales and Distribution Documents
Use
The settings for sales and distribution (SD) documents contain the sales document types and their item categories, the assignment of item categories to the sales
document types and the billing types.
The settings for SD documents, together with the dummy material, define how the business process is carried out.
You do not have to make your own Customizing settings for SD documents. All the required settings are delivered with the SAP Discrete Industries (DI) system.
In the case of a client copy, the Customizing settings are not copied to the target clients. For that reason, you must copy them manually.
In customizing, you can configure the service entry sheets and also define the subsequent documents. The standards documents are TBSS for
debit memo request and CBSS for credit memo request.
You can further define a user status profile. The sales document type is then assigned to the service entry sheet type.
Features
BOS type
What does the BOS type control?
The definition of an item category has been enhanced in the SAP DI system to allow you to assign a BOS type.
You can use the BOS type to define the structure of the BOS and to control the system checks for service entry and billing. Several functions and business
processes are thus allowed or disallowed, depending on the BOS type.
Whether an outline layout or a service list can be created for a document item is defined in the BOS type. In addition, which particular form of contract exists is
also defined there.
The system does not allow a service entry sheet to be created for a flat-rate contract. Billing can be carried out on the basis of a billing plan. For more information,
see Billing for a Unit Price Contract.
If case of a unit price contract, the system allows you to create a service entry sheet with reference to the BOS in the sales document. Billing then takes place on
the basis of the service entry sheets. You cannot create a billing plan. For more information see Billing for a Flat-Rate Contract.
Up until Release DI 4.6C1, you can only define whether the BOS should be structured as a hierarchy or as a service list when you define the item
categories.
Where is the BOS type defined?
You define the BOS type in Customizing for Sales and Distribution under Bill of Services ® Define Bill of Services Type. The BOS types are then available
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in Customizing for Sales and Distribution under Sales when you define the item categories.
What is delivered?
Different BOS types are delivered in the SAP DI system for the different document types as shown below:
01 · Unit price contract with outline layout
02 · Service entry of unit price contract
03 · Flat-rate contract with outline layout
04 · Flat-rate contract with service list
Incompletion procedure
Where are incompletion procedures defined?
You define incompletion procedures and their assignments to the sales document types and item categories in Customizing for Sales and Distribution under
Basic Functions ® Log of Incomplete Items .
What is delivered?
To be able to integrate the BOS in the incompletion check of the sales and distribution document, incompletion procedures are delivered in the SAP DI system
for BOS in SD.
Incompletion procedure on header level · B4 for a sales order
· B6 for a service entry sheet
Incompletion procedure on item level · B1 for a quotation /order, flat-rate price contract
· B2 for an inquiry
· B3 for a quotation /order, unit price contract
· B5 for a service entry sheet
Item category group
Where is the item category group defined?
You define the item category group in Customizing for Sales and Distribution under Sales ® Sales Documents ® Sales Document Item ® Define Item
Category Groups .
What is delivered?
The item categories are gathered in an item category group. The item category group PBOS is delivered in the SAP DI system for BOS in SD.
Document types and item categories
What is controlled using the document types and item categories? (Choice of the most important fields)
Field Comment
Order quantity one The value is always one on sales document item level because you maintain the
quantity structure in the BOS.
"Closed" rule A (The item is closed during the first reference)
B (The item is closed on referencing the total quantity)
Billing relevance By using the Billing relevance field, you determine what is used as the basis for billing,
in accordance with the procedures laid down in the contract.
The contract form “unit price contract” can be combined with the following billing
relevancies:
· ' ' Not relevant to billing
· S (order-related billing document with down payment, without billing plan)
The contract form “flat-rate contract” can be combined with the following billing
relevancies:
· ' ' Not relevant to billing
· B (order-related billing – status according to order quantity)
· I (order-related billing document with billing plan)
Condition type for cost transfer The field CondTypeLineItems determines the condition on sales document item level
in which you set the value of the BOS.
BOS type See the section on BOS Type
Order-related billing type In the Order-rel.Bill.Type field, you can specify a billing document for sales document
items that are not relevant for delivery, but must be billed.
The system proposes the billing document type automatically when you create billing
documents.
Incompletion procedure on header level See the section on Incompletion procedures
Incompletion procedure on item level See the section on Incompletion procedures
Where are document types and item categories defined?
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Document types are defined in Customizing for Sales and Distribution under Sales ® Sales Documents ® Sales Document Header ® Define Sales
Document Types .
Item categories are defined in Customizing for Sales and Distribution under Sales ® Sales Documents ® Sales Document Item ® Define Item Categories .
What is delivered?
The following document types and item categories are delivered in the SAP DI system:
· Document types and item categories for a unit price contract
Comment Sales document Document type Item category
Customer inquiry with BOS Inquiry IBOS IBOS
Customer quotation with BOS (unit price
contract)
Quotation QBOS QBOS
Standard order with BOS Order OBOS OBOS
Standard order with BOS (New process) Order OBSS OBOS
Service entry sheet (debit memo request) Order TBOS TBOS
The following settings are of utmost importance (choosing the most important fields):
Document type IBOS QBOS OBOS OBSS TBOS
Condition type for cost
transfer
EKBS EKBS EKBS EKBS EKBS
Order-related billing type L2
Incompletion procedure 10 B4 B4 B6
Item category IBOS QBOS OBOS OBOS TBOS
"Closed" rule A B B B B
Billing relevance S (order-related billing
document with down
payment, without billing
plan)
Pricing X X X X X
BOS type 01 01 01 01 02
Business item select select select select select
Schedule line allowed select select select select
Active receivable/claim select
Order quantity one select select select select select
Incompletion procedure B2 B3 B3 B3 B5
· Document types and item categories for a flat-rate contract
Comment Sales document Document type Item category
Customer inquiry with BOS Inquiry IBOS IBOS
Customer quotation with BOS Quotation QBLS QBLS
Standard order with BOS Order OBLS OBLS
The following settings are of utmost importance (choosing the most important fields):
Document type IBOS QBLS OBLS
Condition type for cost transfer EKBS EK02 EK02
Order-related billing type F2
Incompletion procedure 10 B4
Item category IBOS QBLS OBLS OBSB
"Closed" rule A B
Billing relevance I B
Billing plan type 01 (milestone billing) -
Pricing X X X X
BOS type 01 03 03 03
Business item select select select select
Schedule line allowed select select select select
Order quantity one select select select select
Incompletion procedure B2 B1 B1 B1
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If you use item category OBLS with document type TALS (flat-rate price contract), bill the sales order with a billing plan. You can create a
customer payment plan using the billing plan stored in the sales order.
If you use item category OBSB with document type TALS (flat-rate price contract), bill the entire sales order in one step (without down payment
processing). This item category is suitable for sales orders with a small quantity of orders.
For more information see Billing for a Flat-Rate Contract.
Schedule line categories
What does the schedule line category control?
The SAP system can copy only the items of a sales document to a delivery for which schedule lines exist. Delivery documents are not created for BOS, therefore
only one schedule line (phantom schedule line) is required for a document item with BOS.
Where are schedule line categories defined?
You define schedule line categories and their assignments to item categories in Customizing for Sales and Distribution under Sales ® Sales Documents ®
Schedule Lines .
What is delivered?
The following settings are delivered in the SAP DI system:
Item category Schedule line category Comment
IBOS AT For information purposes only
QBOS
QBLS
OBOS
OBLS
TBOS
BN
BN
CD
CD
CD
No transfer of requirements, no availability check, not
relevant to delivery
Billing types
Where are billing types defined?
You define billing types in Customizing for Sales and Distribution under Billing ® Billing Documents ® Define Billing Types.
What is delivered?
The following settings are delivered in the SAP DI system:
· Billing types for a unit price contract
Billing type Comment
FAZS Down payment request (DP request)
L2 Debit memo
· Billing types for a flat-rate contract
Billing type Comment
FAZ Down payment request (DP request)
F1 Invoice
F2 Invoice
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Copying Control for Sales Documents
Use
The copying control settings incorporate the area of sales document and billing document control. There are different types of document control:
· Document Flow for a Unit Price Contract
¡ Without down payment processing
¡ With down payment processing and, without billing plan
· Document Flow for a Flat-Rate Price Contract
¡ With billing plan
¡ Without billing plan
Customizing settings for the copying control of sales documents with BOS are delivered with the SAP Discrete Industries (DI) system. You do not have to make
your own Customizing settings.
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Customizing settings are not copied to the target clients for client copies. For that reason, you must copy these manually.
Features
Settings for Sales Document Control
What does the copying control define?
The copying control has been enhanced to allow you to copy a BOS from a source sales document to a target sales document. This means that you can decide
whether BOS data and its conditions and costing items should also be copied.
You make these settings using the Copy services indicator. You can find this indicator on the item detail screen.
Indicator Meaning
Space No BOS data is copied when you create a new document.
X The system copies the BOS data and its conditions from the preceding document when
you create a new document. Costing is not copied.
C The system copies the BOS and its costing items from the preceding document to the
new document.
Additions and deductions that have been entered during cost planning are not copied when costing is copied.
You cannot see the Copy services indicator if the target document is a debit memo request.
Up to Release DI 4.6C1, you can determine only whether BOS data should be copied.
Where is the copying control defined for sales documents with BOS ?
You can make settings in Customizing under Sales and Distribution ® Sales ® Sales Documents ® Maintain Copy Control for Sales Documents ®
Copying Control: Sales Document to Sales Document.
What is delivered?
· Settings for a unit price contract
Detail view for header IBOS toQBOS QBOS toOBOS OBOS toTBOS
VBAK 051 051 051
VBKD 101 101 101
VBPA 001 001 001
Copying requirement 001 001 008
Copy item number select select select
Complete reference do not select do not select do not select
Detail view for item IBOS toQBOS QBOS toOBOS OBOS toTBOS
VBAP 151 151 151
VBKD 102 102 102
VBPA 002 002 002
FPLA 251 251 0
Pos./neg. quantity + + 0
Copy quantity A (copy order quantity) A (copy order quantity) A (copy order quantity)
Pricing type B (carry out new pricing) D (copy pricing elements unchanged) B (carry out new pricing)
- Value contract blank (no limit) blank (no limit) blank (no limit)
Copy product select. blank (carry out new product selection) blank (carry out new product selection) blank (carry out new product selection)
Copy schedule lines select select do not select
Update document flow X X X
Copy services X X
Detail view for schedule line AT ® BN BN ® CD
Copying requirement 501 501
VBEP 201 201
· Settings for a flat-rate price contract
Detail view for header IBOS toQBLS QBLS toOBLS
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VBAK 051 051
VBKD 101 101
VBPA 001 001
Copy item number select select
Complete reference do not select do not select
Detail view for item IBOS toQBLS QBOS toOBLS
VBAP 151 151
VBKD 102 102
VBPA 002 002
FPLA 251 251
Pos./neg. quantity + +
Copy quantity A (copy order quantity) A (copy order quantity)
Pricing type B (carry out new pricing) B (carry out new pricing)
- Value contract blank (no limit) blank (no limit)
Copy product select. blank (carry out new product selection) blank (carry out new product selection)
Copy schedule lines select select
Update document flow X X
Copy services X X
Detail view for schedule line AT toBP BN toCD
VBEP 201 201
Settings for Billing Document Control
Where do I define the copying control for billing?
You can make the settings in Customizing under Sales and Distribution ® Sales ® Sales Documents ® Maintain Copy Control for Sales Documents ®
Copying Control: Billing Document to Sales Document.
What is delivered?
· Settings for a unit price contract
Detail view for header TBOS toFAZS TBOS toL2
Determ. export data blank (refer to export data in the delivery) blank (refer to export data in the delivery)
Assignment number blank blank
Reference number blank blank
Copy item number do not select select
Detail view for item TBOS TBOS
Copying requirement 002 (Item/order-related) 080 (BOS-item/order-related)
Data VBRK/VBRP 002 (Credit-memo/order-related) 002 (Credit-memo/order-related)
Billing quantity C (order quantity) C (order quantity)
Pos./neg. quantity + +
Pricing type D (copy pricing elements unchanged) G (copy pricing elements unchanged and re-determine
taxes)
Pricing exch. rate type blank blank
Price source blank (order) blank (order)
· Settings for a flat-rate price contract
Detail view for header OBLS toF1 OBLS toFAZ OBLS toF2
Determ. export data blank (refer to export data in the delivery) blank (refer to export data in the delivery) blank (refer to export data in the delivery)
Assignment number blank blank blank
Reference number blank blank blank
Copy item number select do not select select
Detail view for item OBLS OBLS OBLS
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Copying requirement 002 (Item/order-related) 020 (Item/Down payment request) 002 (Item/order-related)
Data VBRK/VBRP 001 (Inv. split (sample)) 000 001 (Inv. split (sample))
Billing quantity C (order quantity) C (order quantity) C (order quantity)
Pos./neg. quantity + + +
Pricing type G (copy pricing elements unchanged and
re-determine taxes)
G (copy pricing elements unchanged and
re-determine taxes)
G (copy pricing elements unchanged and
re-determine taxes)
Pricing exch. rate type blank blank blank
Price source blank (order) blank (order) blank (order)
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Document Flow for a Unit Price Contract
Prerequisites
The document flow is based on the Customizing settings for bills of services (BOS) in Sales and Distribution (SD). These include the settings for sales documents
and for the copying control for sales documents.
Process Flow
A new process for service entry sheet is available from the release DIMP471 onwards (with process steps 1-5 and step 7).
You can only create a service entry sheet with the new process with new order types. If the sales document type is already used for the old process, then you
cannot use these sales document types.
To follow the old process, use steps 1-3 and steps 6,7.
1. Customer inquiry with document type IBOS (optional)
In the inquiry, a customer wants to know whether particular services can be performed at a particular point in time, and what these services costs.
2. Customer quotation with document type QBOS (optional)
A customer quotation is a legally binding offer to a customer to perform services under a fixed set of conditions.
You can create a customer quotation with reference to a customer inquiry. The system then initiates the following activities:
¡ The system copies the complete BOS from the customer inquiry to the customer quotation.
¡ It sets the reference status of the customer inquiry to “fully referenced”.
¡ It sets the reference status of the customer quotation to “not referenced”.
Once copying has taken place, you can no longer edit the BOS in the customer inquiry.
You can no longer make reference to a customer inquiry, if the sales document has already been referenced (that is, it has the status “fully referenced”) or
you have entered a reason for its rejection.
3. Sales order with document type OBOS (mandatory)/ document type QTLV (mandatory) for new process
The sales order is the contractual agreement between the contractor and the sold-to party for the performance of services at defined prices, quantities and
times.
You can create the sales order with a reference to a customer quotation. The system then initiates the following activities:
¡ The system copies the entire BOS from below the document item in the customer quotation to the sales order.
¡ The system sets the reference status of the customer quotation to “fully referenced”.
¡ The system sets the reference status of the sales order to “not referenced”.
The order has this reference status, if you have not yet created a service entry sheet for the sales order.
After copying has been carried out, you can no longer edit the BOS in the customer quotation.
In addition, you can no longer reference a customer quotation, if the sales document has already been referenced (that is, it has the status “fully referenced”)
or you have already entered a reason for its rejection.
The following graphic illustrates the document flow and copying control from the inquiry to the service entry sheet.
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4. A new transaction is available which allows you to select services from the sales order and change the quantities. The data is then stored and can be further
edited. A unique document number is assigned to the service entry sheet created for this transaction. This document number can be viewed from the
document flow of the sales order.
5. Credit Memo Request or Debit Memo Request is generated based upon the service entry sheet.
This is decided only while releasing the service entry sheet to the financial processes. If the total value is less than zero, a credit memo request is generated
while, if the total value is greater than zero, a debit memo request is created. However, a released service entry sheet cannot be changed. Hence, the service
entry sheet has to be released only when it is final.
6. Service entry sheet (debit memo request) with document type TBOS (mandatory)
If you create a service entry sheet, the system requests that you reference a sales order. Using service selection, you copy the service lines of the sales
order for which you want to enter values.
You can create several service entry sheets for one sales order.
When you create a service entry sheet, the system initiates the following activities:
¡ The system copies the header data and the item data from the sales order to the service entry sheet.
¡ The system does not copy the BOS.
¡ The system sets the reference status of the sales order.
If you have created one or more service entry sheets for a sales order, but have not yet entered the planned quantities for all of the services (planned
quantity < entered quantity), the system sets the reference status of the sales order to “in process”.
If you have created one or more service entry sheets for a sales order, and you have entered the planned quantities for all of the services (planned
quantity = entered quantity), the system sets the reference status of the sales order to “fully referenced”.
You cannot create a service entry sheet for a sales order if
¡ the sales order has the status “fully referenced” or
¡ you have entered a reason for its rejection
7. Billing document with billing types FAZS or L2, depending on the settlement type (mandatory)
In a unit price contract, you can map down payment chains and partial invoices on the basis of service entry sheets without using a billing plan.
From the billing document, you can view the services in the service entry sheet. However, no changes are possible.
With regard to billing, the following document flow is possible:
¡ Settlement without down payment processing
¡ Settlement with down payment processing without billing plan
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.
For more information, see Billing/Unit Price Contracts.
For more information about how to display the status overview, the incompleteness log, document flow, or changes in a sales document, see
Information on Individual Sales Documents.
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Document Flow for a Flat-Rate Price Contract
Prerequisites
The document flow is based on the Customizing settings for bills of services (BOS) in Sales and Distribution (SD). These include the settings for sales documents
and for copying control for sales documents.
Process Flow
1. Customer inquiry with document type IBOS (optional)
2. Customer quotation with document type QBLS (optional)
First, you can create either an inquiry or a quotation.
You can create a customer quotation with reference to a customer inquiry. The system then initiates the following activities:
¡ The system copies the complete BOS from the customer inquiry to the customer quotation.
¡ The system sets the reference status of the customer inquiry to “fully referenced”.
¡ The system sets the reference status of the customer quotation to “not referenced”.
After copying has been carried out, you can no longer edit the BOS in the customer inquiry.
In addition, you can no longer reference a customer inquiry, if the sales document has already been referenced (that is, it has the status “fully referenced”) or
3. Sales order with document type OBOS (mandatory)
You must create a sales order.
You can create the sales order with reference to a customer quotation. The system then initiates the following activities:
¡ The system copies the entire BOS from below the document item in the customer quotation to the sales order.
¡ The system sets the reference status of the customer quotation to “fully referenced”.
¡ The system sets the reference status of the sales order to “not referenced”.
After copying has been carried out, you can no longer edit the BOS in the customer quotation.
In additon, you can no longer reference a customer quotation, if the sales document has already been referenced (that is, it has the status “fully referenced”) or
4. Billing document with billing types FAZ, F1, or F2, depending on the settlement
In a flat-rate contract, you bill on the basis of the sales order.
The system does not allow you to create a service entry sheet.
Using a billing plan, down payments, and partial invoices are related to a milestone or the correct accounting period.
The following graphics illustrate the possibilities for document flow and billing:
· Without a billing plan
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· With a billing plan
For more information, see Billing/Flat-Rate Price Contracts.
For more information on how to display the status overview, the incompleteness log, document flow, or changes in a sales document, see
Information on Individual Sales Documents.
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1.1.5 Settings for Cost Planning
Use
Easy Cost Planning is used for planning costs.
Up until Release DI 4.6C2, you can use unit costing to calculate costs on service line level.
Existing costing in sales documents that were created with unit costing in earlier releases is not affected by this change. Documents that you
create as of this release can only be costed using Easy Cost Planning .
You use different control parameters for cost planning in a bill of services (BOS).
A costing variant is delivered with the SAP Discrete Industries (DI) system. However, you are still required to make additional Customizing settings for costing and
cost transfer.
Integration
Cost planning in the BOS is integrated into the Controlling (CO) component.
Features
Costing bill of services
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Costing variant
If you create a cost estimate in an operative BOS, the system requires you to assign a costing variant. Using this costing variant, different additions, deductions
and assessments are available on costing item level.
The costing variant PC0X is delivered in the SAP Discrete Industries (DI) system.
You make the appropriate settings in Customizing for Sales and Distribution under Bill of Services ® Cost Determination for Bills of Services ® Define
Costing Variants.
Assignment of a Costing Variant to an Addition/Deduction Procedure
The costing variant makes different additions, deductions, and assessments that are defined in the addition/deduction procedure available on costing item level.
You make the appropriate assignment in Customizing for Sales and Distribution under Bill of Services ® Cost Determination for Bills of Services ® Easy
Cost Planning ® Assign Costing Variant to Addition/Deduction Procedure.
Assignment of a Costing Variant to a Sales Area
You can configure your own costing variant and then assign it to a sales area. During overhead costing or easy cost planning, the system will propose the default
costing variant. You can change the default.
You make the appropriate assignment in Customizing for Sales and Distribution under Bill of Services ® Cost Determination for Bills of Services ® Easy
Cost Planning ® Assign Costing Variant to Sales Area .
Addition/Deduction Procedures and Additions/Deductions
You can group several additions or deductions together into either an addition or deduction procedure.
You use additions and deductions to either add or deduct from costs or quantities on the costing item level, or to distribute overhead cost assessments. A
calculation rule determines, with regard to the allocation bases, how the system calculates the following:
· Value – addition or deduction as a value that either refers to the budgeted cost or the estimated quantity
· Percentage – addition or deduction as a percentage that either refers to the budgeted cost or the estimated quantity
· Fixed part – addition or deduction that refers to the overall costs (cost multiplied by the quantity)
You define addition and deduction procedures in Customizing for Sales and Distribution under Bill of Services ® Cost Determination for Bills of Services ®
Easy Cost Planning ® Define Addition/Deduction Procedures.
You define the additions and deductions in Customizing for Sales and Distribution under Bill of Services ® Cost Determination for Bills of Services ® Easy
Cost Planning ® Define Additions and Deductions.
Cost Transfer to the BOS
The system copies the cost estimates to the condition types of the pricing procedure for the service line.
The condition types must have the indicator “Q”.
Data is copied automatically based on the assignment of the cost component structure to the pricing procedure. Condition types are grouped together into cost
components in the cost component structure. The cost component is split on the basis of the cost components.
You create the cost component structure and the appropriate cost components in Customizing for Controlling under Product Cost Controlling ® Product Cost
Planning ® Basic Settings for Material Costing ® Define Cost Component Structure .
You make the assignment in Customizing for Sales and Distribution under Bill of Services ® Cost Determination for Bills of Services ® Assign Cost
Component Structure to Pricing Procedure .
Pricing procedure VS000 is delivered as the standard pricing procedure for service conditions in SD in the SAP Discrete Industries (DI) system. For more
information see Settings for Price Determination.
Activities
You make the following settings for cost planning in Customizing for Sales and Distribution under Bill of Services ® Cost Determination for Bills of Services :
1. Define additions and deductions.
2. Group several additions or deductions together in an addition/deduction procedure .
3. Assign the addition/deduction procedure to a costing variant .
Make the following Customizing settings for the cost transfer:
1. Define the cost component structure and the appropriate cost components in Customizing for Controlling under Product Cost Controlling ® Product Cost
Planning ® Basic Settings for Material Costing ® Define Cost Component Structure .
2. Make the appropriate assignments in Customizing for Sales and Distribution under Bill of Services ® Cost Determination for Bills of Services ®
Assign Cost Component Structure to Pricing Procedure .
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1.1.6 Settings for Pricing
Use
The determination of the sales price in a sales document with a BOS consists of pricing on header and item level of the sales document and pricing for the BOS.
You do not have to make your own Customizing settings for SD documents. All the required settings are delivered with the SAP Discrete Industries (DI) system.
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Features
Pricing in the bill of services
You define pricing for the service lines in the BOS in Customizing under Sales and Distribution ® Bill of Services ® BOS Pricing .
The following pricing procedures are delivered in the SAP DI system:
· VS000 as standard procedure for service conditions in SD
· VS0001 as standard procedure for master conditions (service master)
Pricing on header and item level of the sales document
You can define additional condition types for the sales document item, such as additions or project-specific deductions that are valid for the entire BOS.
You can control the pricing on the header and item level is controlled in Customizing for Sales and Distribution under Basic Functions ® Pricing .
In the SAP DI system, pricing procedure ADBOS1 is the basis for sales price determination at the header and item level for a sales document with BOS. This
is based on the standard procedure RVAA01.
See also:
Settings for Sales Documents
Conditions and Pricing
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Batch Processing Profile for Transferring Costs to the Project
Use
With these settings, you define how the system transfers the planned costs from the bill of services (BOS) to the work breakdown structure elements (WBS
elements) for batch processing.
If you want to transfer these costs to the project system, you must have created a batch processing profile in Customizing, because no profiles are delivered with
the SAP Discrete Industries (DI) system.
Integration
The cost transfer is integrated into the Controlling (CO) and Project System (PS) components.
Features
The system can either transfer each costing item separately, or costing for a service line as a costing node with all the costing items belonging to that service line.
The system uses the reference points and the selection priority defined in the Customizing profile that you have chosen.
Define the following fields as reference points for the service lines and the WBS elements when you transfer costing:
· BOS field from table ESLL
· WBS element field from table PRPS
Define the following fields as reference points for the costing items in the BOS and the WBS elements when you transfer costing items:
· BOS costing item field from table KIS1
· WBS element field from table PRPS
In addition, you can choose your preferred priority for the transfer to avoid ambiguity if you are transferring both service line costing and the costing item data:
· The cost estimate transfer has priority: the transfer of service line costing has higher priority.
¡ If the reference points for transferring service line costing coincide, the system transfers the service line costing. The transfer does not depend on whether
the reference points for the transfer of individual costing items (that belong to the appropriate service line ) coincide or not.
¡ If the reference points for transferring a costing item coincide, but no coinciding reference points for transferring the service line costing for this service line
can be found, the system transfers the appropriate costing items of the appropriate service line for the WBS element.
· Costing item transfer has priority: the transfer of costing items has higher priority.
¡ If the reference points for transferring a costing item coincide, the system transfers the costing item for the WBS element. This transfer does not depend on
whether the reference points for the transfer of the service line costing coincide or not. In both cases, service line costing is not transferred.
¡ If the reference points for the transfer of service line costing coincide but no coinciding reference points for transferring individual costing items (that belong
to the appropriate service line) can be found, the system nevertheless transfers the entire service line costing.
Activities
You create the profile in Customizing for Sales and Distribution under Bill of Services ® Configure Batch Processing Profile for Cost Transfer to Project.
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Output Control and Output Processing
Use
You use messages (output) to exchange information with internal and external partners, for example, if you print a sales document with BOS and you want to send
it by fax, mail, or by using SAP Business Workflow .
Messages and forms are delivered with the SAP Discrete Industries (DI) system:
Features
You define the settings in Customizing for Sales and Distribution under Basic Functions ® Output Control ® Output Determination ® Output
Determination Using The Condition Technique ® Maintain Output Determination for Sales Documents . For more information about output control and sales
processing, see Output Determination (SD-BF-OC).
The following settings for documents with BOS are provided with the standard system:
Sales document Output type Program Form Medium
Inquiry BSIL RBOSORDER01 RBOSORDER02 Print and fax output (landscape)
BSIP RBOSORDER01 RBOSORDER03 Print and fax output (portrait)
Quotation BSQL RBOSORDER01 RBOSORDER02 Print and fax output (landscape)
BSQP RBOSORDER01 RBOSORDER03 Print and fax output (portrait)
Order BSOL RBOSORDER01 RBOSORDER02 Print and fax output (landscape)
BSOP RBOSORDER01 RBOSORDER03 Print and fax output (portrait)
Service entry sheet (debit memo
request)
BSTL RBOSBR01 RBOSBRF02 Print and fax output (landscape)
BSTP RBOSBR01 RBOSBRF03 Print and fax output (portrait)
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Sales Processing Control for BOS Using the Requirements Class
Use
Sales processing control with BOS describes how the system determines the requirements class and which control parameters for the requirements class affect
sales processing.
Prerequisites
You must make the settings in the material master record (dummy material) before the system can determine the requirements class.
You do not need to make any additional Customizing settings for the determination of the requirements class. All the required settings are delivered with the SAP
Discrete Industries (DI) system.
Features
How does the system determine the requirements class?
The requirements class is determined using the settings in the material master record (strategy group) and the delivered Customizing settings for bills of services
in SD.
The strategy group is the result of the assignment in the material master record of the dummy material being used (view MRP 3 ). The following strategy groups,
contained in the standard delivery, are relevant to bills of services in SD:
· 20 (make-to-order)
· 21 (make-to-order/project settlement)
The system then determines the requirements group using the strategy group based on the Customizing settings in the standard delivery.
· Requirements class 040 is determined for strategy group 20 (make-to-order, non-valuated without consumption)
· Requirements class 080 is determined for strategy group 21 (make-to-order with project)
You can find more information on requirements class determination under Additional Hints (see below).
What does the requirements class control?
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Customizing in the SAP standard delivery has been configured so that you do not need to change the control parameters for the requirements
classes.
Account assignment
Control parameters for requirements class Standard delivery in the SAP DI system
The account assignment category defines which account assignment data (for
example: cost center, sales order, or project) must be entered in the sales document and
to which object the system makes the account assignment.
Generally, in sales processing with BOS, you choose one of the following:
· Project (account assignment category D), or
· Sales order (account assignment category E)
Customizing for the SAP standard delivery is set up as follows:
· For requirements class 040 (make-to-order non-valuated without
consumption), settlement takes place on the sales order (account
assignment category E)
· For requirements class 080 (make-to-order with project), settlement takes
place on the project (account assignment category D)
With regard to the account assignment category, the field for consumption posting
controls where the costs for sales order related production are collected (which object
collects the costs and revenue)
Customizing for the SAP standard delivery is set up as follows:
· For account assignment category E, the key for consumption posting is E
(settlement re the sales order)
· For account assignment category D, the key for consumption posting is P
(settlement re the project)
Requirement
The Availability indicator specifies whether an availability check should be carried out
using ATP logic. If the indicator is set, the check type is determined as the default. You
can switch off (but not on) every check in sales and delivery.
The indicator for the transfer of requirements specifies whether requirements are to be
transferred or not. You must set this indicator if you want requirements to be transferred.
The transfer of requirements can be switched off on the schedule line level. However, it
cannot be switched on on the schedule line level if it has not already been activated in the
requirements class.
You can control the transfer of requirements and the availability check using either one of
the following:
· Requirements class
· Master record
The SAP standard system controls requirements using the material master record for
the dummy material.
Costing
The field CndType line items (condition type for cost transfer from line items) field
defines in which condition type of the sales document item the value for the BOS is set.
This condition type is used for all sales document items that link to this requirements
class. In this way, defining the condition type per requirements class allows you to
determine various condition types for the different items in a sales document.
The condition type for the cost transfer can be controlled using either of the following:
· Requirements class
· Sales document type
You enter the condition type in the sales document type to use it for all items in a
sales document of this type.
In the SAP standard system you control the condition type for cost transfer using the
settings for sales documents.
Assembly
The field Assembly type field controls whether and/or which type of assembly
processing takes place.
You can use assembly processing in the project system to process comprehensive
services (for example, large construction projects) that are frequently performed in a
similar way, by using a project.
The following is a possible scenario for sales processing with BOS using integrated
assembly processing.
When you create a sales order, the system finds a requirements class that has been set
up for assembly processing in the project system. By assigning the material master to a
standard network, the system generates an operational network. Saving the sales order
also saves the network. If necessary, the system also generates a project definition and a
work breakdown structure (WBS). The system takes the project number automatically
from the number of the sales order.
No assembly processing is supported for requirements classes 040 and 080 in the SAP
standard delivery.
Configuration
The field Configuration field controls whether configuration for the requirements class
is possible or obligatory.
To cover different product alternatives, you can use variant configuration linked with the
sales document item.
The Configuration field is initial for requirements classes 040 and 080 in the SAP
standard delivery.
However, the bills of services are configured using the service selection from model
specifications and not a configurable material.
For more information, see: Creating BOS using Configuration
Additional Hints
Search strategy
The standard system uses the following search strategy to determine the requirements class:
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1. First, the system tries to find a requirements class using the strategy group. The strategy group is the direct result of the assignment in the material master
record of the material being used (view MRP 3 ). The system then uses the strategy group to determine the requirements class.
2. If the strategy group has not been maintained in the material master record, it is taken from a Customizing assignment of the plant and the MRP group in the
material master record (view MRP 1 ). The system then uses the strategy group to determine the requirements class.
3. If no MRP group has been entered in the material master, the material type automatically functions as the MRP group in the access key. The strategy
group is then determined using a Customizing assignment between plant and MRP group. The system then uses the strategy group to determine the
requirements class.
4. If the system still cannot find a requirements class by using the material type, it attempts to find one by using the sales document's item category and the
MRP type in the material master record (view: MRP 1 ). The system then uses the requirements type to determine the requirements class.
5. If there is no assignment to the MRP type being used, the requirements type is determined from the assignment to the item category and the initial (blank)
MRP type. The system then uses the requirements type to determine the requirements class.
Where can I find settings for requirements class determination (master data, Customizing)?
1. Determining the requirements type
(1) If the system is to determine the requirements class via strategy group ® strategy ® requirements type, the following settings are required:
Strategy Group Enter the strategy group in the material master record, the MRP 3 view.
20 (make-to-order)
21 (make-to-order/with project)
Strategy Group ® Strategy You make this assignment in Customizing for Controlling under Product Cost
Controlling ® Cost Object Controlling ® Product Cost by Sales Order ®
Control of Sales-Order-Related Production/Product Cost by Sales Order ® Selection
of Requirements Type Through MRP Group ® Check Strategy Groups .
SAP standard delivery:
Strategy group ® strategy
20 -> 20 (make-to-order)
21 -> 21 (make-to-order/with project)
Strategy ® Requirements Type You make this assignment in Customizing for Controlling under Product Cost
of Requirements Type Through MRP Group ® Check Planning Strategies .
Strategy ® requirements type
20 -> KE (make-to-order without consumption)
21 -> KP (make-to-order with project)
(2) If the system is to determine the requirements class via MRP group ® strategy group ® strategy ® requirements type, the following settings are
required:
MRP Group You enter the MRP group in the material master record, the MRP 1 view.
MRP Group ® Strategy Group You make this assignment in Customizing for Controlling under Product Cost
of Requirements Type Through MRP Group ® Check Strategy Group for MRP
Group .
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(3) If the system is to determine the requirements class via material type (instead of MRP group) ® strategy group ® strategy ®
requirements type, the following settings are required:
Material Type Assign the material to a material type when you create a material master record.
MRP Group ® Strategy Group You make this assignment in Customizing for Controlling under Product Cost
of Requirements Type Through MRP Group ® Check Strategy Group for MRP
Group .
You enter the material type in the field MRP Group .
(4) If the system is to determine the requirements class via MRP type and item category ® requirements type, the following settings are required:
MRP Type You enter the MRP type in the material master record, the MRP 1 view.
Item category Item categories are defined in Customizing for Sales and Distribution under Sales ®
Sales Documents ® Sales Document Item ® Define Item Categories .
In sales and distribution, the item category group and the sales document type determine
the item category.
MRP Type and Item Category ® Requirements Type You make this assignment in Customizing for Controlling under Product Cost
Control of Sales-Order-Related Production/Product Cost by Sales Order ® Check
Control of Requirements Type Determination.
(5) If the system is to determine the requirements class via item category ® requirements type ® requirements class, the following settings are
required:
Item category Item categories are defined in Customizing for Sales and Distribution under Sales ®
Sales Documents ® Sales Document Item ® Define Item Categories .
In sales and distribution, the item category group and the sales document type determine
the item category.
See also:
Item Category ® Requirements Type You make this assignment in Customizing for Controlling under Product Cost
Control of Requirements Type Determination.
If you want the requirements type to be determined independently of the material, leave
the MRP type blank.
2. The system determines the requirements class using the requirements type for each of the variants mentioned above.
Requirements Type ® Requirements Class You make this assignment in Customizing for Controlling under Product Cost
Requirements Types. Alternatively you can make settings in Customizing for Sales
and Distribution under Basic Functions ® Availability Check and Transfer of
Requirements ® Transfer of Requirements ® Define Requirements Types.
Requirements type -> requirements class
KE -> 040 (make-to-order non-valuated without consumption)
KP -> 080 (make-to-order/with project)
Requirements Class You define requirements classes in Customizing for Sales and Distribution under
® Basic Functions ® Availability Check and Transfer of Requirements ®
Transfer of Requirements ® Define Requirements Classes.
Account Assignment Category You define the settings in Customizing for Controlling under Product Cost Controlling
® Cost Object Controlling ® Product Cost by Sales Order ® Control of Sales Order
Related Production ® Check Account Assignment Categories .
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Working with Planned and Unplanned Services
Use
Planned services are services that you can specify in detail at the start of a sales project.
Unplanned services are those that you cannot specify, either because, at the time of the requirement, you do not know precisely which services are to be
included in the project, or because you do not want to plan services for a variety of reasons.
This differentiation is very important for service entry. You can control whether you can enter planned services with or without quantity overrun and unplanned
services in the service entry sheet (debit memo request).
The following Customizing settings are delivered with the SAP Discrete Industries (DI) system:
1. You can exceed the quantity for planned services. The system displays a warning message.
2. You cannot enter unplanned services. The system displays an error message.
If these settings meet your requirements, you do not need to make any additional Customizing settings.
Features
The way that the system reacts to planned and unplanned services is controlled by system messages.
You can define whether the SAP system:
· Suppresses these messages
· Outputs them as a warning
· Outputs them as an error.
If the system displays these messages as an error, processing only continues after you have corrected the entry.
You make the appropriate settings in Customizing for Materials Management under External Services Management ® Define Attributes of System Messages.
Planned Services
You have the following alternatives:
· The quantity in the service entry sheet can exceed the quantity in the sales order agreed to in the contract. The system may generate a warning.
· The quantity cannot be exceeded. The system generates an error message.
System response during service entry in the service entry sheet (debit memo request) depends on the system message control.
Message no.: Message text Control
SE421: The entered quantity $ exceeds quantity $ in the order. This message defines whether you can exceed the quantity for planned services that is
defined in the order BOS.
Unplanned Services
Unplanned services are those that you first enter in the service entry sheet (debit memo request). Whether the service specification is permitted when you enter
the services in the service entry sheet (debit memo request), depends on the system messages' control.
Message no.: Message text Control
SE422: Control for unplanned services in SD service entry sheet. This message defines whether you can enter unplanned services in the service entry
sheet (debit memo request).
If you activate this message, the system also takes into account message SE323.
SE323: You cannot enter the unplanned service. This message defines whether you can enter unplanned services. You must have
activated message SE422.
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Billing with Down Payment Processing
Use
Settlement using down payment processing is only possible if in Customizing for Financial Accounting you have set the correct field status for the additional
account assignment.
This applies to the following fields:
· Sales order
· WBS element (required setting if you want to use account assignment to a project)
If the fields required for additional account assignment are ready for input, the system deletes the reference information regarding the down
payment in Accounts Receivable Accounting ( FI-AR ). This means that down payments can be settled by a partial or final invoice.
If the fields for additional account assignment are hidden, the system cannot assign the down payments to the sales order. This means that down
payments cannot be settled by a partial or final invoice.
If you settle without using down payment processing, you have to change the Customizing of Financial Accounting.
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Activities
You can maintain the field status for additional account assignment in two places in Customizing of Financial Accounting:
· Choose Financial Accounting Global Settings ® Document ® Line Item ® Controls ® Define Posting Keys.
If you enter the posting key while posting in Financial Accounting , the field status stored in the posting key determines which fields are ready for input in
posting, which have to be input, and which are hidden.
· Choose Financial Accounting Global Settings ® Document ® Line Item ® Controls ® Maintain Field Status Variants
In Customizing, you can assign several field status groups to a field status variant. The field status group determines which fields are ready for input, which
have to be input, and which are hidden when you enter postings to the account.
You use the field status group to store these fields in each debit-side reconciliation account for down payment requests and down payments if you settle with
down payment processing. Assignment takes place in the company code area specific to the G/L account master data in Financial Accounting.
See also:
General Ledger Accounting (FI-GL)
Billing of Customer Bills of Services (BOS)
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SAP Enhancements for Customer-Specific Fields in the BOS
Use
You can make additional fields available for the description of the services. To do this, create projects for the appropriate SAP enhancements (customer exits).
Features
Creating Customer-Specific Fields for Service Lines
You can use the SAP enhancement SRVDET to create customer-specific fields for bills of material.
Using this enhancement, you can add customer-specific fields for service lines in the data dictionary and provide them with specific logic (for example, to make
calculations). You program the logic for the fields using the available function modules. To display the customer-specific fields on the Other tab page on the
service details screen, you must create a subscreen.
For more information, see the documentation on the customer exit SRVDET in the SAP system documentation.
Mass Changes to Customer-Specific Fields
If you have created customer-specific fields (customer exit SRVDET) and you want to maintain these fields using a mass change, you can use customer exit
SRVMAS.
For more information, see the documentation on the customer exit SRVMAS in the SAP system documentation.
Transferring customer-specific fields from the service master
If you also want to transfer the customer-specific fields when you transfer a service master record to a service line, you have to program this in the SAP
enhancement SRVASMD.
For more information, see SAP Enhancements for Customer-Specific Fields in the Service Master Record.
Activities
1. Use transaction CMOD to access project management for SAP enhancements.
2. Enter a project name.
3. Describe the project with a short text.
4. Choose Save .
You must assign a task. By doing so, you can transport this project and its components to a production system as soon as you have finished creating the
project.
5. Select Assignment SAP Enhancement and choose Change . Enter the SAP enhancement that you want to include in your project.
6. Choose Save .
7. Select Components and choose Change . Edit the include tables, create a screen and program both function modules. Use the forward navigation function to
do this.
8. Choose Save .
For more information on how to develop SAP enhancements, see Customer Exits.
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1.2 BOS Structure
Definition
A grouping of services and their qualitative and quantitative descriptions.
Structure
You can structure a bill of service as follows:
· As a list of individual service lines
You enter service lines 'below' the document item - without an outline layout. This is especially suited to maintaining a small BOS.
· As a hierarchy
A service line is identified by its service index within a BOS.
Integration
BOS are integrated into the following components:
· Sales and Distribution (SD) (template BOS, sales document)
You are supported throughout the entire process from the request for quotation/bid invitation, assignment and acceptance of services to the invoice verification.
The BOS is completely integrated into an inquiry, quotation, order, or a service entry sheet.
For more information, see Bills of Services and Creating and Editing a Customer BOS.
· Purchasing (MM-SRV) (template BOS, purchasing document)
MM external services supports the entire process of procuring services. You can create a BOS in the desired document (for example, MM – purchase
requisition, inquiry, contract, purchase order, or service entry sheet).
You can collect descriptions for all the services to be procured in a BOS template.
For more information, see MM External Services Management.
· Plant Maintenance (PM) and Customer Service (CS)
You can simplify the procurement of services in the maintenance plan using the maintenance plan category Materials Management (MM), which is
delivered with the standard system. The system automatically creates a service entry sheet for a purchase order of an external service from the maintenance
plan. For more information, see Maintenance Plan for Service Procurement.
You use orders for the detailed planning and accompanying documentation of measures in plant maintenance or customer service. You can represent
measures on the basis of bills of services. For more information, see Orders (PM-WOC-MO/CS-SE) and Order Processing; External Processing.
· Project System ( PS )
Services can be planned for activities processed externally. A service operation can contain a BOS. You create the link to MM External Services (MM-
SRV) with such an operation.
For more information about working with bills of services in project planning, see External Services.
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Service Lines
Definition
A quantitative and qualitative description of a service item that has been entered in the BOS under a separate service index.
Structure
You can use the following fields to describe a service line:
· Outline levels
· Service fields
· Object category
· Quantity fields
· Fields for price and value
· Line attributes
· Value limits
· Service entry sheet
· Functions
· Time recording
· Additional data
· Template BOS
· Internal work
· Sales and distribution
You can define the structure of a BOS in Customizing for Materials Management under External Services Management ® Define Screen
Layout . You can define which fields in a service line are required fields or optional fields, and in which fields you are not allowed to enter a value
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at all.
The following section describes important fields from the view of a customer’s BOS:
Identifier
· Line number
This is a unique identifier for a service line in the BOS. The system uses this as a default to create the service index dynamically.
If you create a service line, the system provides a line number corresponding to the line number increment that you have determined.
You determine the line number increment in Customizing for Materials Management under Services ® Source Determination and Default
Values ® for Client . You can change the numbering in the document.
· Line ID
You can specify an alphanumeric value in addition to the numeric line number. This is an additional identifier that you can also use to create the service
index.
· External service number
You can enter an alphanumeric value that, for example, the sold-to party or subcontractor uses for the service. You can use this number to create the service
index.
· Subitem number
You can specify the position of the subitem within the composite of service line.
Service Description
· Object category
Identifies a service line as:
· Main item
· Subitem
· Short text
You can briefly describe the service line.
· Long text line
You can use this text for internal notes, or for additional text on the sold-to party or subcontractor.
· Service Entry Allowed for Subitem
You can use this to indicate whether the subitem is relevant for quantity takeoff. If this indicator has not been set, then the subitems are not copied to the
service entry sheet document.
· Costing Lot Size
You can determine whether costs are estimated for one unit or for all the service lines. If the lot size is to be changed for a service line that has already been
estimated, the changes are not automatically reflected in the lot size for the cost estimation and must be recalculated manually.
· Material group
You use the material group to group several services lines that have the same properties. By using material groups, for example, you can restrict
evaluations, and perform specific searches using search helps.
· Subcontractor group
You use subcontractor groups to identify service lines for external assignment to subcontractors. This allows you to create a subcontractor BOS from the
service lines that are selected for external assignment.
For more information about inquiries and quotations for subcontractor services, see Cost and Revenue Planning.
You use purchasing groups or maintenance groups as grouping and/or selection criteria. You then define the following subcontractor groups for
maintenance groups:
- 0001 Dry construction
- 0002 Heating
- 0003 Electrical work
Master Data
You do not require master data to generate a BOS. However, master data does help you to create service descriptions rapidly.
· Service number
You can assign a service master record to a service line. To do this, you enter the number of the service master record containing the data that you want to
copy.
· Service long text
If you have created a long text in the service master record, you can copy it to the service long text of the service line and then edit it.
For more information, see Copying Service Master Records to a BOS.
· Edition, Service Type, SSC Item
You can use these fields as follows:
¡ If you want to copy a service from a standard service catalog, you enter the relevant edition, service type, and SSC item.
¡ If you have stored a service from an SSC for a service master record that contains data you have copied through the service number, these fields display
the SSC number stored in the service master.
Quantity Fields
· Quantity
In this field you enter the contractually-agreed quantity in the order and the performed quantity in the service entry sheet. In the service entry sheet, the
system checks whether the quantity you have entered exceeds the quantity agreed to in the contract.
· Overfulfillment tolerance
This value determines the permitted quantity overrun. The system checks whether the quantity entered in the service entry sheet exceeds this tolerance
range.
· Unlimited overfulfillment
If you select this indicator, you can enter an unrestricted overfulfillment in service entry.
The control of system messages determines a service entry with an overfulfillment tolerance and an unlimited overfulfillment for BOS in sales
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The control of system messages determines a service entry with an overfulfillment tolerance and an unlimited overfulfillment for BOS in sales
documents (customer BOS).
For more information, see Working with Planned and Unplanned Services.
Price and Values Field
· Gross price
The gross price is the unit price, that is, the sales price for one unit of the service line.
If six recessed lighting units of type A and three recessed lighting units of type B are tendered for in a service line as subitems, the gross price
for the main item is the sum of six lighting units of type A and three lighting units of type B.
The gross price of the main item is the total aggregated net value of the subitems. This aggregated value can be overwritten by a flat rate. If a flat
rate is assigned to a main item, the subitem total is not taken into account.
· Subitem Total
The subitem total is the aggregate of the subitem net values. This subitem total excludes subitems marked as contingency or alternate lines.
· Net value
The net value is the total price, that is the value of all services in the service line.
If six recessed lighting units are tendered for in a service line with a gross price of 30 UNI per unit, the total price (net value) is 180 UNI.
Print Indicator
You can control whether the service line should be printed or not by using the print indicator.
You can control which condition types are printed using the print indicator for the condition type in Customizing for Sales and Distribution under
Bill of Services ® BOS Pricing ® Define Pricing Procedure .
Formulas
Formulas serve as an aid to calculating quantities.
You can define formulas in Customizing for Materials Management under External Services Management ® Formulas for Quantity
Determination .
The quantity of earth to be disposed of must be determined for foundation work and entered in the service line. You know the measurements for
the length of the excavation from the building project plans. The appropriate formula for calculating the volume helps you when determining the
quantity.
Line Types
A service line can be an informatory or blanket line, a grouping of alternatives or a contingency line. You can define these service lines using line types and
therefore attach specific characteristics to them.
For more information, see Line Attributes.
User-defined Fields
You can define numeric and alphanumeric fields for user-specific information. These fields are available for all documents with a BOS.
You make the settings in Customizing for Materials Management under Services ® Source Determination and Default Values ® for Client .
Customer Enhancement Fields
If you have requirements that are not included in the standard system, you can define your own fields.
For more information, see SAP Enhancements for Customer-Specific Fields in the BOS.
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1.2.2 Composite of Service Lines
Definition
A main item and its corresponding subitem(s). A main item can have more than one subitem.
You can aggregate a set of services with or without a hierarchy. You can then save this to use later. You may apply costing and pricing conditions to the subitems
that are aggregated in the main item.
Structure
For more information, see Service Lines
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1.2.3 Line Attributes
Use
You can define a service line more precisely by giving it specific characteristics using line types , alternatives and line categories .
You cannot use line types if you are dealing with particularly long and comprehensive descriptions and you want the service line to consist of a
main description and one or more sub-descriptions. In this case, use costing items underneath a service line to include the sub-descriptions.
You can also use the indicators on the screens for transferring data of purchasing and sales documents.
Prerequisites
Define which indicators should be required or optional in Customizing for Materials Management under External Services management ® Define Screen
Layout . Also define which indicators should be required fields, and which optional fields.
Features
Line Type
You can assign one of the following line types to a service line:
Standard line
This is the standard line type, and is the system default.
Blanket line
You do not specify a quantity for blanket lines. The system defines the default quantity one to service lines with this line type. It is settled as a lump sum.
Contingency line
This line type describes a service that is not absolutely necessary to perform the order. This service is only used when required.
The value of this service line is not included in the total value of the BOS.
If you are building on a piece of land where a gas station once stood, and are not sure whether the ground is contaminated, you can record an
excavation transport to a special dump as a contingency line.
Open quantity line
If the sold-to party requires that the bidder offers the quantity for a specific partial service, the service line can be indicated by Line with open quantity .
You can only use this line type in the following documents:
- Purchase requisitions and RFQs in Purchasing (MM Services)
- Inquiries with BOS in Sales
You can use an open quantity line when you are to plaster a 100 sq. meter parking lot that requires gravel, but the sold-to party is unable to
specify the exact amount. You do not have to enter a quantity in the customer inquiry; you can enter it later in the quotation.
Informatory line
This line type does not describe a service. It is purely documentary in nature. You select this line type if you want to use the service line to store additional
text.
Internal line
This line type describes a service line in a BOS that is used for internal purposes.
You use internal lines for sales document BOS for Controlling purposes or internal costing.
If you select this line type for a service line, one of the following happens:
§ It is not communicated externally, for example, it is not provided as output in a sales order
§ You cannot create a service entry for this service line
The value of this type of service line is not included in the total value of the BOS.
Alternatives
You can group together several of the available alternative services, as follows:
· In the simplest of cases, define a service line as a basic line. You can then define each alternative service as an alternative line and assign it to the
appropriate basic line. You can enter one or more alternative lines for a given basic line.
· If the description is long and involved, you can group together several service lines of the line categories basic line and alternative line (grouping of
alternatives). Each grouping contains a unique number. This number consists of the group number and the sequence number .
· For a subitem, only another subitem from the same composite of service lines can be assigned as an alternate.
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Grouping of alternatives/assignment number: Group number
The group number is optional and defines a grouping of alternatives.
Grouping of alternatives/assignment number: Sequence number
A counter that is assigned for a grouping of alternatives.
The basic grouping of alternatives receives the sequence number zero. You can group together the alternative groupings belonging to it using a sequence
number from one to nine.
Basic line
If an alternative type is to be used for part of a service description, define this service line as a basic line.
You can define an assignment number. All basic lines of the same group number and sequence number zero result in a basic grouping of alternatives.
Alternative line
You can define a service line as an alternative line in one of the following ways:
· Define it as an alternative to the basic line
You can enter the basic line to which the alternative line refers in the For line field.
· Define it as an alternative within a grouping of alternatives
You can group together comprehensive descriptions for several services to a description for the grouping of alternatives using the assignment number.
All alternative lines of the same group number and the same sequence number result in an alternative grouping of alternatives.
The value of the alternative line is not included in the total value of the BOS. Only the value of the basic line is entered in the total value of the
BOS.
You offer different flooring alternatives in a customer quotation, for example: parquet flooring or tiles with floor heating or carpet. This grouping of
alternatives receives the group number one. You decide to define the parquet flooring as the basic line. This receives the sequence number zero.
You define the tiles and the floor heating as alternative lines. These receive the sequence number one. The carpet is an additional alternative line.
This receives the sequence number two. The sold-to party then decides on one of the alternatives.
Line number Service Lines Basic line Alternative line For line Group number Sequence number
10 Parquet X 1 0
20 Tiles X 10 1 1
30 Floor heating X 10 1 1
40 Carpet X 10 1 2
No alternatives
The system sets No alternatives as a default. This defines that there are no alternative services for the service line.
Line Category
Bidder’s line
This describes a service that the bidder has included when creating the quotation. This means that the sold-to party did not foresee this service, which is
required to fulfill the contract.
You purchase services from a subcontractor. You do this by creating a RFQ with a BOS in Purchasing . You receive a quotation from a
subcontractor that includes an additional service line to transport excavated soil to a special dump during the construction work.This additional
service line is a Bidder's line .
Risk line
Costing may contain budgeted costs that assume extremely positive conditions, and therefore, are subject to risk. This indicator can be used to identify such
services.
Risk lines are evaluated in the costing report.
Supplementary line
This line category describes a service that is added after the order has been placed, meaning that this service is quoted and authorized (requested,
approved) after submission of the order.
You can also assign a supplementary number and supplementary status for service lines of this line category.
A subitem marked as a supplementary line with a statistical status is not be considered when determining the total value of a subitem.
You can define the supplementary (subsequent) status in Customizing for Sales and Distribution under Bill of Services ® Determine
Subsequent Status for Service Lines .
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1.2.4 Outline Layout
Use
An outline layout can consist of any amount of service lines. To display it, you can use the outline layout to sort the services in the BOS into a hierarchy with
outline levels, for example, according to project phases or maintenance groups.
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Features
Outline Levels
The short text for the document item is displayed in the uppermost level of the BOS. You can create the outline layout beneath this.
You can use outline levels to group the comprehensive bills of services into sublevels. A maximum of five hierarchy levels is possible.
You can:
· Define numerous outline levels on each of the five hierarchy levels.
· Assign numerous service lines to each outline level.
· Store a block of lines for an outline level that you want to reserve for the services below it.
· Change the key for the outline level, the short and long texts of the outline level at any time
A unique path identifies each hierarchical outline level. The path provides information on the localization of the outline level in the hierarchy, and is structured on
the basis of the key.
The following example illustrates how the system determines the path for the outline level Exterior Walls :
Displaying the outline level
Choose to hide and display the outline layout in the service overview screen. You can also adjust the column width. When you enter the transaction the next
time, the settings are the same as when you last left the transaction.
You can adjust the layout to suit your own requirements by choosing . You can choose different columns for the layout, such as:
· Service line(s) exist(s)
If you select an outline level, the appropriate service lines are displayed in the data area for the services. The icon indicates that service lines exist for
this outline level.
· Outline level long text exists
The icon indicates that a long text exists for an outline level.
· Actual percentage, planned value, actual value
The system determines the planned value from the document and the actual value from the service entry sheets for the sales order (document flow).
· Status planned/actual
The following icons indicate the status between the planned value and the actual value.
Symbol Meaning
The actual value of the outline level is zero. No services have been entered yet.
The actual value of the outline level is smaller than the planned value.
The actual value of the outline level is the same as the planned value.
The actual value of the outline level is greater than the planned value. Either a larger
quantity has been entered for the service or the price of one or more service lines has
been changed.
See also:
Layouts
Creating and Editing an Outline Layout
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Service Index
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