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1. Data Privacy Compliance
Your Company Name

2. 5 Phases of Data Privacy Compliance
2
Phase
Activity
• Conduct
assessments across
privacy, people,
processes, security,
data
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• Design standards for
security management
and data privacy
management
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• Develop and implant
processes,
procedures and tools
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• Manage consent
rights and data
subject access
• Implement all
relevant business
processes
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• Evaluate adherence
to privacy compliance
standards and
assess, audit, report
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Outcome
• Assessments and
roadmap
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• Defined
implementation plan
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• Process
enhancements
completed
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• Operational
framework in place
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• Ongoing monitoring
and reporting
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• Recognize data
privacy regulation
impact and plan
technical measures
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• Includes processes,
solutions and data
protection control
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• Personal data
discovery
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• Start new data
privacy compliant
way of working
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• Deliver compliance
proof to external and
internal
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Assess Transform Operate ConformDesign
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3. 5 Steps of Data Privacy Compliance
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3.Planning/Strategy
• Prepare action to be taken which
includes
• Information management and
governance
• Human resource and legal
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5. Evaluating and
Managing
• Evaluating the efforts with clear KPIs
, which help to improve and adapt
• Multiple reason for this are –
• New technology will be applied and
touch upon personal data
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1. Awareness
• It requires
• The ongoing effort,
evaluation, monitoring and
controlling and understanding
of their impact
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2. Assessment/Audit
• Audit to map risk
• Assess all frameworks
• Focus on people
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4.Execute Plan
• Deploy plan across all
the areas that have
identified and planned
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4. 6 Step Methodology for Data Privacy Compliance
4
Prioritize
• Based on your record, recognize the
actions to be taken to execute with current
and future obligations
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Manage Risks
• Conduct a data protection impact
assessment (DIP) for each of the treatments
that may give rise to high risks for the rights
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Mapping
• To measure the impact of the data privacy
regulation that you are dealing with, begin with
a precise inventory of your personal data
processing
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Organize
• Set up internal events that ensure data
protection is taken into account at all times
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Designate a Driver
• To pilot the personal data of your structure,
you need an actual performer who will
exercise a mission of information to control
internally
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Document
• Must build and consolidate the necessary
documentation to prove your compliance
with the rules
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03
05
06
04
01
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5. Data Privacy Compliance and Accountability Framework
5
Governance
Risk
Assessment
Organization Day To Day Data Security
Manager HrBreaches Third Parties Projects Manage Legal
3. Conduct PIA1. Choose Officer
2. Register
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4. Privacy management
program
5. Privacy manual
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6. Privacy notice
7. Data subject rights
8. Retention
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9. Data center
10. Encryption
11. Access policy
12. Transfer
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13. Breach management
• Assessment
• Monitoring
• Review
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14. Third parties
• Due diligence
• Agreements
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15. Training
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16. Conduct and update PIA
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17. Monitor legal compliance
• Contract review
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* PIA : Privacy impact assessment
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6. 6
Data Privacy Compliance
Icon with Shield
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7. Data Privacy Compliance of Lawfulness
7
Lawfulness of
Processing
Contractual Necessity
• Processing is required in
order to perform a contract
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Legal Obligation
• For legal obligation
process personal data
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Vital Interests
• Specific data must be
processed for matters of
life and death
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Public Interest
• Organization and public
authorities in the reach of public
duties and interest
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Legitimate Interests
• Processing is required and interest
is not invalidated by others
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Consent
• Approval of data subject to the
processing of personal data
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8. Data Privacy Compliance Risk Assessment and Solution Framework
8
Privacy
Project Management
PrivacyChecklist
Where are we? What are risks? What will we do? Go it done! Did we succeed?
1. Overview 2. Insight 3. Plan 4. Do 5. Evaluate
PeopleProcessTechnology
Inventory Assessment Analysis Implement Evaluate
Legal entitles
processes
Which databases,
network, systems
are involved
Knowledge Code
of conduct
Audit of the
company,
procedures and
processes
Weaknesses
Network
systems
Awareness level
of employees
Implement plan
security project
Security controls:
Privacy by access
control, design
Train Workshops
Set up administration
Processor agreements
Implement
privacy
Training
awareness
campaign
Management
report
Privacy
governance
Security
monitoring
What to
improve?
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9. Data Privacy Program Framework with Compliance Challenges
9
Privacy Program Framework
Data Privacy Management Platform
Build
• Program
Strategy
• Processes
and policies
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Implement
• Privacy impact
assessment,
access rights
• Data transfer
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Demonstrate
• Data privacy
report
certifications
ongoing
monitoring
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10. Key Values of Personal Data Privacy Compliance
10
• Personal data shall be exact and, kept up to date, where
it’s necessary
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Accuracy
Fairness and Transparency
• Personal data shall be processed, fairly, legitimately,
and in a transparent manner
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• Personal data shall be collected for explicit, specified, and
lawful purposes
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Purpose Limitation
• Data shall be relevant, adequate and limited to what is
essential in relation to the purpose for which they are
processed
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Data Minimisation
• Personal data shall be held in a form which permits the
identification of the information topics
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Storage Limitation
• Personal data shall be processed in a manner that ensures
proper security of the personal data, including protection
against illegal and unlawful processing
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Integrity and Confidentiality
• Controller should be accountable for, and be able to
validate compliance with the data protection standards
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Accountability
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11. Phases of Ensuring Data Privacy Compliance in Project Life Cycle
11
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Complete Risk
Assessment
Risk Assessment
▪ Complete risk assessment to
identify risks
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▪ Issues risk assessment report
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01
Complete
Checklist
Certification
▪ To confirm risk mitigation
Completes a checklist
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▪ Issues a certificate and
checks evidences
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03
Report and
Remediation
Audit
▪ Conduct audit based on risk
profiles
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▪ Maintain compliance
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04
Collect Documentary
Evidences
Risk Mitigation
▪ Execute and plan a risk mitigation
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▪ Provide functional
expertise
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12. 12Thank You
Address
# street number, city, state
Contact Number
0123456789
Email Address
emailaddress123@gmail.com
Thank You