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1. Business
Emergency
Preparedness
Yo u r C o m p a n y N a m e

2. Content
2
Introduction
Emergency Planning Governance Structure
Prevention and Mitigation
Preparedness Planning
Response
Recovery/ Evaluation
KPI Metrics and Dashboard

3. Purpose
Plan
Maintenance Review
Scope
Goal
Introduction
3

4. Purpose
4
To facilitate a fully integrated
multidisciplinary approach in
event of external disaster
To respond in timely
and efficient manner
To undertake the
rescue operations
To ensure the safety and
security of staff and visitors
To minimize losses

5. Plan Template (1/2)
5
Mitigation of hazards
identified
Evacuation Plan
Special Provisions for
handicapped
Response Plan
Plan Components
Structural Assessment
Non-Structural
Assessment
Resource Inventory
Hazard Identification /
Safety Assessment

6. Plan Template (2/2)
6
Rescue
Relief
Your Text Here
Rehab
Reconstruct &
Recovery
Your Text Here
Preparedness
Warning and
Evacuation
Planning of
Disaster Response
Prevention
Structural
Measures
Non-Structural
Measures
Risk Analysis
Vulnerability
Analysis
Hazard
Assessment
Risk Assessment
Disaster Management Plan
Response Long Term MeasuresMitigation

7. Maintenance Review
7
Date
List of
Equipment
Serial No.
Parts in Scope –
Maintenance Schedule
Frequency Date Status
12th Jan 2019 Fire extinguisher Your Text Here Your Text Here 1 month Er. Paul Watson Installed
12th Jan 2019 Extension cord Your Text Here Your Text Here 2 month Er. John Smith In progress
12th Jan 2019 Ropes Your Text Here Your Text Here 1 month Your Text Here In progress
12th Jan 2019 Generator Your Text Here Your Text Here 3 month Your Text Here Installed
12th Jan 2019 Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here
Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here

8. Scope
8
• Mitigation e.g. risk prevention
• Preparedness e.g. training programs
Pre - Event
• Response e.g. immediate intervention
• Recovery e.g. Long Term Plans
Post - Event

9. Prepare for your Event
9
Preparartion
“the earlier, the better”
Pre Event
1-8 weeks before event
During Event
the week of the event
Post Event
1- 3 weeks after event
Plan in advance
Objective:
Create awareness & excitement around
event
Objective:
Create awareness & excitement around
event
Objective:
Remember & recycle event content is key
Do a short online check:
search for your event in Google; search
for the event #hashtag on Twitter
Main message:
promote event details/ launches
Main message:
amplify your presence at the event
Main message:
reminder of event agenda by recycling
Create a solid pre, during & post event approach
• Objective
• Target Audience
• Main message
• Tactics per channel
• Timeline
• Budget
• Create a landing page to inform,
inspire & activate
• Drive traffic to your page with SEA &
social media
• Follow event activities on social media
channels
• Ask your colleagues to help by sharing
social posts
• Drive traffic to your page with SEA &
social media
• Follow event activities on social media
channels
• Ask your colleagues to help by sharing
social posts
• Update landing page with event
content
• Follow up with thank you e-mail to
attendees
• Reuse event message on social media
channels
• Report to your organization

10. Goals
10
Avoid the potential
losses from hazards
Assure appropriate
assistance to
victims of disaster
Achieve rapid and
effective recovery
Ensure availability of
resources to protect
against and deal with
an emergency or
threatening situation

11. Emergency Preparedness Planning
and Management Committee Members
Community Care Unit – Sub
Committee Emergency Planning
Emergency Planning
Governance Structure
11

12. Emergency Preparedness Planning and Management Committee Members (1/2)
12
Joint Advisor
Text Here
Assistant
Advisor
Text Here
Joint Advisor
Policy & Plan
Assistant
Advisor
Policy & Plan
Joint Advisor
Operations
Assistant
Advisor
Operations
Your
Text Here
Project
Director
Project
Manager
Your
Text Here
Director
Finance
Assistant
Advisor
Finance
Your
Text Here
Advisor Policy &
Plan
Advisor
Operations
Advisor
Mitigation
Joint Secretary
Administration
Project Director
NCRMP
Financial
Advisor
Add Member
Name Here
Add Member
Name Here
Add Member
Name Here
Add Member
Name Here
Vice Chairman
Chairman
Joint Advisor
Text Here
Under
Secretary
Joint Advisor
Policy & Plan
Under
Secretary
Administration
Ass. Advisor
Mitigation
Projects
Your
Text Here
Joint Advisor
Mitigation
Projects

13. Emergency Preparedness Planning and Management Committee Members (2/2)
13
EOC Director Your Text Here
Incident Commander
Management Team Safety Officer
Law Enforcement
Facilities Operations
Evacuation /
Residential Operations
Operations
Fire Services
Medical Services
Demobilization &
Recovery
Situation Unit
Resource Unit
Planning / Intelligence
Your Text Here
Damage Assessment
Food Service
Care & Shelter
Supply Unit
Logistics
Personnel &
Volunteer Unit
Information Systems /
Communications
Compensation time Unit
Documentation
Procurement / Accounting
Finance
Administration
Cost / Budget
Claims

14. Community Care Unit – Sub Committee
Emergency Planning (1/2)
14
Co-Chairs Emergency
Management Team
President’s Cabinet
Phone Bank Volunteers
Your Text Here
Your Text Here
Safety
Coordinators
Response Group
Recovery Group
Your Text Here
Emergency
Management Team

15. Community Care Unit – Sub Committee Emergency Planning (2/2)
15
Accountant Division
• Budget
• Accounts
• Stores
• Audit Reports
Internal
Audit Division
• Development Assistant
Minor Employers
Human Rights Division
• Legal Officer – 1
• Legal Assistant - 4
Admin Division
• Foreign Visits / Training
• Transport
Secretariat
Development • Foreign Visits / Training
• Transport
Disaster
Management Division
Accountant
(Vacant)
Assistant
(Disaster Management)
Assistant Secretary
(Administration)
Assistant Secretary
(Human Rights)
Accountant
Director
Sr. Assistant
Secretary
(Disaster Management)
Sr. Assistant
Secretary
(Administration)
Sr. Assistant
Secretary
(Human Rights)
Chief
Accountant
Internal Auditor
Home Minister
Secretary
Additional Secretary

16. Risk Assessments
Hazard Identification
Operational Impact Analysis
Financial Impact analysis
Client Safety “Get Prepared” Guide
Prevention and Mitigation
16

17. Hazard Identification
17
General Layout
Area is tidy and well kept Yes / No
Adequate storage of provided for Yes / No
Floor is free from obstructions Yes / No
Walkways are free from obstructions Yes / No
Your Text Here Yes / No
Environment
Temperature is comfortable Yes / No
Lighting is adequate Yes / No
Area is free from odours Yes / No
Your Text Here Yes / No
Your Text Here Yes / No
First Aid Facilities
Location of first aid kits is known to people Yes / No
First aid kits are accessible within 5 minutes Yes / No
Your Text Here Yes / No
Your Text Here Yes / No
Your Text Here Yes / No
General Facilities
Washing facilities are adequate Yes / No
Storage space for personal belongings is available Yes / No
Cleaning is adequate Yes / No
Cleaning chemicals are labelled Yes / No
Your Text Here Yes / No
Environmental Issues
Use of energy resource is minimized Yes / No
Workshop has had an energy audit Yes / No
E-mail is used where possible Yes / No
Your Text Here Yes / No
Your Text Here Yes / No

18. Risk Assessment
18
Risk Scoring Results
Consequences
Insignificant Minor Moderate Major Catastrophic
Likelihood 1 2 3 4 5
A. Almost Certain - - - - -
B. Likely - - - - -
C. Possible - - - - -
D. Unlikely - - - - -
E. Rare - - - - -
Extreme Risk
Immediate Action where senior
management get involved.
High Risk
Management responsibility
should be specified.
Moderate Risk
Managed by specific
responsible person.
Low Risk
Managed by
routine process.

19. Operational Impact Analysis
19
A B C D E
Cash Flow Profitability Impact 1 Impact 2 Impact 3
1 First Aid Injury Low Low Medium Medium High
2 Medical Treatment Injury Low Medium Medium High Extreme
3 Last time Injury less that 7 days Medium Medium High Extreme Extreme
4 LTI > 7 days PTD or fatality Medium High Extreme Extreme Extreme
5 Multiple PTD or fatalities High High Extreme Extreme Extreme
Likelihood
Consequences
Low
Monitor and manage.
Medium
Monitor and maintain
strict measures.
High
Review and introduce
additional controls to lower
the level of risk.
Extreme
Do not proceed - immediately
introduce further control
measures to lower the risk. Re
assess before proceeding.

20. Financial Impact Analysis
20
Factors Year Financial Losses Impact (% GDP)
Target Market 2019 $ 12,500 Decrease by 12%
Market Share 2019 $ 32,500 Decrease by 30%
Credit Risk 2019 $ 20,000 Increase by 40%
Marketing Strategies 2019 $ 17,000 Decrease by 18%
Liquidity Risk 2019 $ 2500 Increase by 30%
Asset Quality Risk 2019 $ 34,560 Increase by 28%
Interest Rate Risk 2019 $ 13,700 Increase by 23%

21. Client Safety “Get Prepared” Guide
21
Plan for Impact on Employees and Customers Completed In Progress Not Started
Allow for employee absence during a pandemic due to factors such as personal illness, family
members illness and public transportation closures
Implement guidelines to modify the frequency and type of face-to-face contact among
employees
Encourage and track annual influenza vaccination for employees
Encourage and track annual influenza vaccination for employees
Your Text Here
Your Text Here

22. Business Continuity Planning
Preparedness Planning
22

23. Business Continuity Planning (1/3)
23
Recovery
Strategy
Recovery Objectives
Design Criteria
Vital Records
Technical Architecture
Recovery
Capability
Testing
Training
Revision & Update
Critical applications
Recovery Time
Objectives
Recovery Point
Objectives
Key Users
Equipment
Existing Risk(s) analysis
Business Impact
Analysis
Maintenance
Business
Continuity Plan
Critical Business
Process

24. Business Continuity Planning Team (2/3)
24
Management
Business Continuity
Team Leader
Emergency
Response Team
Network Servers
Desktop / Laptops
Application Data rehabilitation
Information
Technology
Process 1
Process 2
Process 3
Process 4
Process 5
Production
Recovery Team
Sales & Customer Service
Human Resource
Finance Accounting /
Purchasing
Facilities / Engineering
Legal
Support
Team

25. Business Continuity Planning (3/3)
25
Where are we now? Where Do we want to be? How will we Get there? Who must do what How are we doing
Environmental Assessment Outcomes Implementation Review
Vision Mission / Core Values Develop Goals Scenario Analysis Measures
Identify Market Needs
Identify our
Capabilities
Objectives Organizational Strategies Delegated Objectives Reward & Recognition
Strength and Weaknesses
Opportunities and
Threats
Program Responsibilities Funding Strategies Defined Action Plans Outcomes & Tracking
Competitive Analysis Industry Trends Your Text Here
Board and Organizational
Alignment
Your Text Here
Identify Current Resources Financial Capabilities Your Text Here Your Text Here
Priority Issues
Strategic Planning Implementation Management

26. Immediate steps to
take in an Emergency
Communication With Staff
Response Procedure
Response Level
Response
26

27. Immediate Steps to take in an Emergency
27
Ref. Activity Responsibility Timeframe Sign off
1
Coordinate with Business Continuity Plan team if
there is loss of site
Your Text Here Immediate Your Text Here
2.
Coordinate with the Building Officer if there is a
loss of site
Your Text Here Immediate Your Text Here
3 Conduct Team leaders meeting Your Text Here X Minutes of Incident Your Text Here
4 Contact back up facilities for recovery of systems Your Text Here X Minutes of Incident Your Text Here
5 Your Text Here Your Text Here X Minutes of Incident Your Text Here
6 Your Text Here Your Text Here X Minutes of Incident Your Text Here
7 Your Text Here Your Text Here X Minutes of Incident Your Text Here

28. Communication with Staff
28
Your Text Here
Your Text Here
Your Text Here Your Text Here Your Text Here Your Text Here
Your Text HereYour Text Here Your Text HereYour Text Here
Your Text Here
Your Text Here
Your Text Here
Your Text Here
Your Text Here
Your Text Here
Your Text Here
Your Text Here
Your Text Here
Your Text Here

29. Response Procedure
29
No of Points Alert Level Direct Action Response
≥ 6 3 Very High
Total Closure of all risk areas
• Complete closure to machine and worker of risk areas
• Operations allowed only outside the max. run-out zones
• Monitoring and visual observations are increased
Site investigation by
geotechnical engineer.
Changing in alert level only
after engineer’s advice
≥ 3 2 High
Total Closure of high risk areas
• Closure of crushing installations for people’s safety
• No extraction works at the bottom of the slope
Movement/ weather
situation checked by
geotechnical engineer.
Changing in alert level only
after engineer’s advice
> 1 1 Moderate
Partial Closure of high risk areas
• Access to crushing installations behind the barriers
• No extraction works at the bottom of the slope
Re-valuation of the situation
every 24h by the production
manager. Geotechnical
engineer are informed
≤ 1 0 Normal Situation
Acceptable risk Level
• Normal quarry operations following safety rules.
Real-time evaluation by
quarry workers and
production Manager.
Company and state safety
rules are applied

30. Response Level (1/2)
30
Incident
Responders
• Local Staff
• ECO (Directed by the chief Warden)
• Security Patrol
• Emergency Services (where necessary)
Communication
• Chief Warden liaises with local staff and Security Patrol
• Security Patrol liaises with Chief Warden, CMS and
Emergency Services.
• Your Text Here
• Your Text Here
Incident escalates to Emergency when
• There are multiple injuries, Threats to life or environment
significant damage
• Multiple building are impacted
• Your Text Here
• Your Text Here
Emergency
An Emergency Management Team (EMT) is convened
by Manager Security Services.
Possible EMT Membership
• Security
• Campus Infrastructure Services
• Occupational Health Services
• Human Resource
• Student Services
• Add your text here
EMT Role
• Monitors effectiveness of local response
• Your Text Here
• Your Text Here
Emergency escalates to Crisis when:
• Your Text Here
• In the event of fatality or serious threat to life
• There is a potential for serious implications for multiple areas.
• Your Text Here
Crisis
A multi – disciplinary corporate Crisis Management
Team (CMT) is convened by the Chief Operating Officer
CMT Role
• Reviews and expands the EMT overall response
strategy
• Initiates action to minimize impact on business and
protect the University’s Brand, reputation, image etc.
• Your Text Here
• Your Text Here
• Your Text Here
• Your Text Here
• Your Text Here

31. Response Level (2/2)
31
In Progress - Response
Activities Required
• Your Text Here
• Your Text Here
• Your Text Here
• Your Text Here
• Your Text Here
In Progress - Response
Activities Required
• Your Text Here
• Your Text Here
• Your Text Here
• Your Text Here
• Your Text Here
In Progress - Response
Activities Required
• Your Text Here
• Your Text Here
• Your Text Here
• Your Text Here
• Your Text Here
In Progress - Response
Activities Required
• Your Text Here
• Your Text Here
• Your Text Here
• Your Text Here
• Your Text Here

32. Recovery Checklist
Recovery/ Evaluation
32

33. Recovery Checklist
33
Economic Impact Status
Does the project re-establish existing business opportunities or provide new jobs? Yes No
Does the project improve deteriorated neighborhoods? Yes No
Does the provide new affordable lease or rent opportunities and / or ownership opportunities for new and existing businesses? Yes No
Does the project increase existing business incomes or contribute to additional spending? Yes No
Does the project provide new opportunities to diversify the economy by establishing programs or capital projects (e.g training facility ,fiber option
infrastructure: distribution center) that would lead to increased wages for skills in demand?
Yes No
Your Text Here Yes No
Your Text Here Yes No
High Visibility and Builds Community Capacity
Does the project receive financial or physical investment from various segments of the community? Yes No
Does the project have high visibility and distinct recognition within the community? Yes No
Your Text Here Yes No
Your Text Here Yes No
Your Text Here Yes No
Your Text Here Yes No
Your Text Here Yes No
Crosscutting Benefits

34. Dashboard Metrics
KPI Metrics
KPI & Dashboards
34

35. Disaster Management KPI Metrics
35
75%
Degree of
Completeness of IT Risk
Management Framework
85%
% Of IT Risk Management
Structures And Activities
Set up VS Planned
94%
% Of IT Risk Management
Framework Covered by
Defined Methods

36. Disaster Management Dashboard showing Risk Consequences Type
36
Risk Consequence Type
30%
25%
20%
25% Environment
Safety
Community
Health
Risk by Site
0 2 4 6 8 10
Location 1
Location 2
Location 3
Location 4
Location 5
Consequence Vs Likelihood
1 (Insignificant)
3 (Minor)
3 (Moderate)
4 (Major)
5 (catastrophic)
Consequence
Rare Unlikely Possible Probable Almost
Certain
Likelihood

37. Annualized Cost of Control
Risk Heat Map
Disaster Management Dashboard showing Risk Distribution by Business Process
37
3 5 7
3 10 3
2 15 5 8 2
3 3 4 2
Impact
Likelihood1
No data
13
2
3
4
5
4
4
5
6
8
9
0 2 4 6 8 10
Anti-Malware/ Anti-Virus Software Installed
Advertising Budget
Competitive Financial Compensation
Product Liability Insurance Policies
Cloud Provider Data Protection Spacialists
GPS on Delivery Trucks
Security Training for all Emplloyees
Incearse Reserves
Create Emergency Funds
Product Safety Review
Dollar in Millions
InDollars
Risk Compared to Cost of Controls
0
2
4
6
8
10
Annualized Cost (Milions) Average Current Risk Score
GRC Risk History
East Mid West Mountain
This graph/chart is linked to excel
and changes automatically based
on date. Just left click on it and
select “Edit data”
0%
20%
50%
80%
100%
10%
30%
40% 60%
70%
90%
30%
Risk Score Current

38. Disaster Management Dashboard showing Risk Distribution by Business Process
38
Risk Distribution by Business Process
Risk Distribution by Office
Travel and Expanses
Accounts Payable
Revenue
Inventory
General
Ledger
Treasury
Fixed
Assets
P Cards
Payroll
Office Risk Range
Inherent Risk
Score
Management
Controls Score
Office 1 Critical 252.5 3.6
Office 2 Critical 131.2 3.6
Office 3 Critical 123.0 6.6
Office 4 Critical 111.6 6.4
Office 5 Critical 116.2 4.3
Office 6 Critical 135.6 4.2
Office 7 Critical 113.1 4.3
Risk Distribution by Country
Risk Drivers
Low CriticalHigh
Reputational
Reporting
Compliance
Startegic
Operational
Minimal Moderate
Inherent Risk Source
0%
20%
50%
80%
100%
10%
30%
40% 60%
70%
90%
40%
Management Control Score
0%
20%
50%
80%
100%
10%
30%
40% 60%
70%
90%
70%

39. Disaster Management Dashboard showing Company Compliance and Risk Posture
39
Compliance and Risk Trends
Top 5 Highest Risk AssetsRegulatory Compliance
0%
10%
20%
30%
40%
50%
SOX PCI HIPAA GLBA Overall
Full
High
Medium
Low
This graph is linked to excel, & changes automatically based on data. Just left click on it select “Edit Data”.
Asset Owner Criticality Risk
Product 01 Name Here
Product 02 Name Here
Product 03 Name Here
Product 04 Name Here
Product 05 Name Here
High
High
High
Medium
High
96
89
66
62
60
This graph is linked to excel, & changes automatically based on data. Just left click on it select “Edit Data”.
0%
10%
20%
30%
40%
50%
Jan Feb Mar Apr May Jun Jul
Overall Compliance Overall Security Risk
Company Compliance and Risk Posture
Overall Compliance
0%
20%
50%
80%
100%
10%
30%
40% 60%
70%
90%
30%
Overall Security Risk
0%
20%
50%
80%
100%
10%
30%
40% 60%
70%
90%
70%

40. Business Emergency Preparedness Icons Slide
40

41. Coffee Break
41
Let’s Have a Break,
We'll Come Back After
15 Minutes.

42. Additional
Slides
42

43. Clustered Bar
43
Product 01
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changes automatically based on data.
Just left click on it and select “Edit Data”.
Product 02
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changes automatically based on data.
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Product 03
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changes automatically based on data.
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30
40
50
40
90
75
60
70
60
$0 $20 $40 $60 $80 $100
2017
2018
2019
In Dollars

44. Clustered Column
44
90
47
65
30
45
85
45
50
65
55
50
95
$0
$20
$40
$60
$80
$100
2016 2017 2018 2019
InDollars
Product 01
This graph/chart is linked to excel, and
changes automatically based on data.
Just left click on it and select “Edit Data”.
Product 02
This graph/chart is linked to excel, and
changes automatically based on data.
Just left click on it and select “Edit Data”.
Product 03
This graph/chart is linked to excel, and
changes automatically based on data.
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45. Vision
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Mission
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Goal
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Our Mission
45

46. Your Name Here
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Your Name Here
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Our Team
46

47. Facebook Users
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North America
30%
Africa
Facebook Users
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60%
Comparison
47
VS

48. Post it Notes
48
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49. Puzzle
49
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50. Venn
50
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51. Thank You
51
Address
# street number, city, state
Contact number
0123456789
Email Address
emailaddress123@gmail.com