Time is precious for effective and efficient influence in any environment.

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Effective Time Management
Welcome to Motivational session on…..
Prof. Dr. S. Swapna Kumar
Dept. of Electronics and Communication Engg.
Vidya Academy of Science and Technology, Thalakkottukara,
Thrissur, Kerala- 680501, India.
drsswapnakumar@gmail.com

2. “Change is Universal…
Change is Permanent….
Be ever willing to Change…..
For, change alone leads you to
success and happiness!!!”
Renew yourself Regularly.
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Remember that……
“Time is MONEY”
Ben Franklin, 1748
……..Advice to a young tradesman
Time is a Non Renewable Resource
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January 17, 1706 – April 17, 1790

4. Remember…..
Yesterday is History
Tomorrow’s a Mystery
But Today is a Gift
That’s Why They Call it !!!
The Present
“If you can dream it, you can do it”
Walt Disney
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Hear me Now, Believe me Later
• Being successful doesn’t make you
manage your time well.
• Managing your time well makes
you successful.
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6. Pareto’s Principle (80/20 Rule)
• 20% of Work gives 80% Results
• One Rs.500/- v/s Hundred Rs.5/-
• Utilization v/s Efficiency
• Effective v/s Efficient
• Smart work v/s Hard work
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Vilfredo Pareto
(1848-1923)

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Stephen Covey’s -Four-quadrant
1 2
3 4
Important
Not
Important
Due Soon Not Due Soon
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Urgent
Waste
Quality
Deception
To DO List
October 24, 1932

8. Crisis
Pressing problems
Deadline-driven projects,
meetings, preparations
AXIS – Inspection Team
Preparation
Prevention
Planning
Empowerment
AXIS- College Magazine
Some phone calls
interruptions
Some mail, some reports
Some meetings
Many popular activities
AXIS- Suppliers phones
Some phone calls
Time wasters
“Escape” activities
Irrelevant mail
Excessive TV
Gossiping, Orkut
I II
III IV
Urgent Not Urgent
ImportantNotImportant
Stephen Covey’s Time Management Matrix
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Benefits of ETM
• Efficient
• Successful
• Healthy
Good judgment comes from experience
Experiences comes from bad judgment

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Obstacles to ETM
Unclear objectives
Disorganization
Inability to say “Fact”

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…2……Obstacles to ETM
Interruptions
More interruptions
Periods of inactivity

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…3……Obstacles to ETM
Too many things at once
Stress and fatigue
All work and no play

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What can we do?
Recognize that obstacles exist.
Identify them.
Employ strategies to overcome.

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• Specific
• Measurable
• Achievable
• Realistic
• Time-based
Set SMART goals
Define your mission and goals in life.
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Technique in Prioritize
• Do
• Delegate
• Delay
• Delete
Obstacles are those frightful things you see,
when you take your eye off your Goal.

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Prioritize Task
1. Address the urgent
2. Accomplish what you can early
3. Attach deadlines to things you delay
Prioritize, and do the most important things first.
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Organize
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Planner or Organizer
Memo or Pad book

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Learn to say “FACT”
• Can u do everything?
• Don’t say YES when you can’t
complete.
• Remain consistent to ur goals.
• If target is not met in time then
update.
• Develop, let others Trust in u.

19. Positive Attitude
• Enthusiasm Gives Ability to Create Your Own
Fortune
– Positive thoughts
– Wrong vs. Blame
• Commitment Makes Even the Most Difficult
Task Seem Easy
– With sincerity comes commitment
– Confidence in thoughts
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Minor Time Wasters
• Vague focus on goal
• Procrastination
• Unexpected visitors
• Tune out interruptions
• Slave to telephone
• Needless report/ junk mail
• Meeting without agenda

21. Be Realistic
• Examine your schedule.
• Don’t juggle too many
things.
• Always plan before act.
• Be Realistic in your
expectations.
• Morning?
• Evening?
• Late night?
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22. The Two to One Rule of Thumb
• For every hour you are in class, you should
study at least two hours
=
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Paperwork
• Keep desk clear: focus on one thing at a time.
• A good file system is essential.
• Touch each piece of paper once.
• Touch each piece of email once; your inbox is
not your TODO list.
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The Big Rocks of Life

25. Is The Jar Full?
25
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26. The point is this:
Put the
Big Rocks
in First.
1. Priority
2. Planned

27. ACTION PLAN
 Step 1 – Define your Role
 Step 2 – Set your Monthly Goal
 Step 3 – Schedule your Weekly Time
 Step 4 – Adopt it Daily - 80/20
 Step 5 – Act on it, Now!
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Balancing Act
“Work expands so as to fill the time
available for its completion”
Parkinson’s Law
Cyril Parkinson, 1957
Celebrate your success
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30 July 1909 – 9 March 1993

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Any ?Thank you
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