Time management tips and practice.

1. TIME
AND
PRIORITY
MANAGEMENT
Jc S.Kowsalya
future

2. Why is our time so precious?
• “Time Is Your Most Valuable and Scarcest Resource”
• We do not even know –
• Every body has its same share irrespective of
being rich or poor
• Can not be stocked/ piled for future no retrieved.
How much distance is between our birth and death?
How much time do we have?

3. How best Do you manage your Time ?
Answer in YES/NO
1. I think daily planning guides are a waste of time.
2. My academic goals are pretty clear to me.
3. Leaving assignments until the last minute is big problem for
me.
4. I organize time very well.
5. I wish I were more motivated.
6. It’s easy for me to cut short visits with people who drop by
when I’m studying.
7. Visitors should feel free to see me whenever they want.
8. I know which activities in my life are important and which
ones aren’t.
9. I’m a perfectionist in everything I do.
10. I have enough time for leisure activities.

4. How best Do you manage your Time ?
Odd Numbered Statements 1 pt. for each YES
Even Numbered Statements 1 pt. for each NO
1-2 You’re on top but can still improve
3-4 You’re treading water
5-7 Managing time well is a problem
8-10 You’re on the verge of chaos

5. PURPOSE OF TIME MANAGEMENT
1. Eliminate wastage
2. Allows to complete more in less time
3. Refuse excessive workloads
4. Monitor project progress
5. Allocate resource (time) appropriate to a task’s importance
6. Ensure that long term projects are not neglected
7. Plan each day efficiently
8. Plan each week effectively
9.Reduces stress

6. How Do You Spend Your 24 Hours?
01
02
03
Take a few minutes to create your
own pie chart
Think about all of the different
activities: classes, studying,
sleeping, fitness, work, family,
personal care, eating,
transportation, relaxation/hobbies,
socializing/entertainment, other…
There isn’t a lot of “wiggle room” in
your schedule, is there?
• Classes
• Studying
• Sleeping
• Exercise/Sports
• Work/Internship
• Family commitments
• Personal care/Grooming
• Meal
• Preparation/Eating/Cleanup
• Transportation
• Relaxing/TV/Hobbies

7. HOW TO HANDLE VARIOUS TASKS?

8. Decision Matrix Activity
Use Decision Matrix Worksheet
Place your daily tasks in appropriate quadrants
You have 5 minutes for this activity

9. HOW TO HANDLE VARIOUS TASKS?

10. WHY ASSESS YOUR TIME?
• Identify the time killers and eliminate them
• Reschedule your week
• Identify your productive blocks
• Pre-assign your productive blocks to most important works
• Stick to the schedule
• Review periodically

11. • How to handle routine tasks?
• How to handle big tasks/projects?
• How to avoid interruptions?
• Why use technology?
• How to use technology?
• Being organized
TIME MANAGEMENT

12. HOW TO HANDLE ROUTINE TASKS?

13. HOW TO HANDLE BIG TASKS/PROJECTS?
• Chunking
• Break project into smaller manageable chunks
• Pre-allocate blocks to smaller chunks in schedule

14. 1. Social Media
2. Procrastination
3. Clutter
4. Forgetting to Plan
5. Not “Completing the Cycle”
6. Saying Yes Too Much
7. Not Asking for Help
8. The Unnecessary Tasks
9. Lack of a Routine
10. Not Prioritizing
TIME WASTERS

15. Overcoming Barriers to Effective Time Management
• Mobile mode - switch off / DND / silent
• Notifications off in PC / mobile
• Have a dedicated work place where you only do work
• Have dedicate time for emails, social media etc.
• Never Procrastinate.
• Set a time limit to complete a task. ..

16. Time Management Will Help You…
Time management is a very important skill to be learned and
to be mastered in order to have a better lifestyle.
By managing well time, you will no longer suffer from stress and your
works/tasks will be done on time and with great quality
Each benefit of time management improves another aspect of your
life.