ERP 514 Final Take Home Examination on Basic ERP Configuration Concepts Provide brief but clear and specific answers to the following questions. Consult any sources necessary, including SAP’s Help features. Each question is worth 5 points. 1. What are Purchasing Info Records? What is their role in the purchasing process? 2. In the Procurement Process in SAP ERP describe the main internal control procedure relating to the issuance of checks to vendors. 3. What steps in the Procurement Process have an impact on financial accounting? Explain these impacts. 4. What are the goals of Account Assignment when creating Purchase Orders? 5. Explain EDI and XML as they relate to the automated procurement process. 6. A purchase requisition can result in multiple purchase orders, and multiple requisitions can be combined into one purchase order. Explain circumstances when these two scenarios are possible. 7. What are the main goals of evaluating and managing suppliers? What best practice process is provided by SAP for selecting a vendor? 8. Differentiate between a Release Order and d a Standard Purchase Order. 9. Why did you define and assign a Sales Area to your company? 10. What is the relationship between Shipping Point and Loading Point? 11. Describe the purpose of each sales view you created in your Material Master records. 12. Under what conditions would your company use Cost Plus rather than Standard Pricing procedures? 13. In SAP’s pricing procedures what is meant by Access Sequence? Also distinguish between Document and Customer pricing procedures. 14. Describe Static versus Dynamic credit limit checking procedures in SAP ERP. 15. Under what circumstances can Backward Scheduling be used? 16. What is the purpose of the Customer Material Info Record? 17. Why have Scheduling Agreements become so important for component suppliers serving manufacturers? 18. Lay out the major steps in the material planning process. 19. Distinguish between consumption-based planning and materials requirements planning. 20. Differentiate the Stock Requirements List from the MRP list. 1) Why do you want to work for Kaiser Permanente? 2) Walk me through your resume? My general approach to a first interview is to have the candidate walk me through the resume, describing their experience in each position, what they liked about it and how they handled problems that came up.   Goodwill: At Goodwill reconciling 19 stores daily using Vantiv and Excel, and I’ve posted closing journal entries into Great Plains. I’ve assisted with the annual audit by finding audit sampling documents and by auditing stores to ensure accurate credit card transactions and make sure all our accuracy and compliance policies were followed. I also audited daily transactions where there was a cash discrepancy greater than $20.  At Goodwill, I process month-end closing journal entries for $3 million across 19 stores in Silicon Valley using Microsoft Excel and Microsoft Dynamics. The ...

1. ERP 514
Final Take Home Examination on Basic ERP Configuration
Concepts
Provide brief but clear and specific answers to the following
questions. Consult any sources necessary, including SAP’s Help
features. Each question is worth 5 points.
1. What are Purchasing Info Records? What is their role in the
purchasing process?
2. In the Procurement Process in SAP ERP describe the main
internal control procedure relating to the issuance of checks to
vendors.
3. What steps in the Procurement Process have an impact on
financial accounting? Explain these impacts.
4. What are the goals of Account Assignment when creating
Purchase Orders?
5. Explain EDI and XML as they relate to the automated
procurement process.
6. A purchase requisition can result in multiple purchase orders,
and multiple requisitions can be combined into one purchase
order. Explain circumstances when these two scenarios are
possible.
7. What are the main goals of evaluating and managing
suppliers? What best practice process is provided by SAP for
selecting a vendor?
8. Differentiate between a Release Order and d a Standard
Purchase Order.
9. Why did you define and assign a Sales Area to your
company?
10. What is the relationship between Shipping Point and

2. Loading Point?
11. Describe the purpose of each sales view you created in your
Material Master records.
12. Under what conditions would your company use Cost Plus
rather than Standard Pricing procedures?
13. In SAP’s pricing procedures what is meant by Access
Sequence? Also distinguish between Document and Customer
pricing procedures.
14. Describe Static versus Dynamic credit limit checking
procedures in SAP ERP.
15. Under what circumstances can Backward Scheduling be
used?
16. What is the purpose of the Customer Material Info Record?
17. Why have Scheduling Agreements become so important for
component suppliers serving manufacturers?
18. Lay out the major steps in the material planning process.
19. Distinguish between consumption-based planning and
materials requirements planning.
20. Differentiate the Stock Requirements List from the MRP
list.
1) Why do you want to work for Kaiser Permanente?
2) Walk me through your resume?
My general approach to a first interview is to have the candidate
walk me through the resume, describing their experience in each
position, what they liked about it and how they handled
problems that came up.

3. Goodwill:
At Goodwill reconciling 19 stores daily using Vantiv and Excel,
and I’ve posted closing journal entries into Great Plains. I’ve
assisted with the annual audit by finding audit sampling
documents and by auditing stores to ensure accurate credit card
transactions and make sure all our accuracy and compliance
policies were followed. I also audited daily transactions where
there was a cash discrepancy greater than $20.
At Goodwill, I process month-end closing journal entries for $3
million across 19 stores in Silicon Valley using Microsoft Excel
and Microsoft Dynamics. The journal entries consist of the
following accounts: Cash, Donations, Salvage Goods, New
Products, Gift Card Issued, Gift Card Redeemed, and Cash
Over/Under. I’ve also handled the month-end close process at
Atmas Consulting I have prepared cash flow statements, balance
sheets, income statements, and statement of equity at Atmas
Consulting for $20 million in company revenue. I have prepared
month-end reconciliations at Goodwill and West LA Music.
Liked:
At Goodwill, I devised a method to improve the time to
completion of reconciliation by using the filter function. I was
able to organize the financial data chronologically, resulting in
completion twice as fast than managements expectation.
Challenge:
I’ve had the opportunity to train coworkers, and it’s always
been a great way to hone my expertise and build relationships.
At Goodwill I trained a coworker to use pivot tables and
understand reconciliation processes, journal entries, and store
sales audit procedures. My training improved efficiency and
helped us complete projects under deadline. It was gratifying to
help my coworker grasp difficult concepts and advance in his
career.

4. Healthsouk.com
As a critical member of the team, improved Healthsouk’s fund
balance 120% through reconciling and then projecting
previously unaccounted funds. I managed general ledger
activities for A/P, bank transactions, payroll, billing, month-
end, account reconciliation, and accruals.
Liked:
At Peralta Community College I coded 40 invoices per week
into PeopleSoft and performed check runs for up to 100 invoices
a week. I also reconciled 6 funds and $17 million in monthly
transactions using Pivot tables. I worked with internal auditors
on process flow activity to prepare for annual college budget.
Prepared and analyzed monthly reconciliations and researched
joining values for District Office reporting. I reconciled OMB
funds using PeopleSoft and Excel.
Liked:
At Peralta Community College, a big part of my job was helping
college presidents to work within their budgets. I was
responsible for compiling budgets totaling $14 Million monthly,
including meeting operating expenses, along with the other
commitments of four separate colleges. Each college president
had their own priorities and I was under pressure from each to
provide and allocate more money for classes and other district
services. I handled these demands objectively, while keeping
the details of each budget confidential and sharing details with
each respective president and their finance representative. One
way that I managed that pressure was providing each president

5. an explanation of how and why the funds were allocated. This
really made me realize the importance of not only allocating
funds in a fair, efficient way, but also communicating my
decisions persuasively. Challenge:
Disliked:
I am an adaptable team player. At Peralta Community College, I
developed a method to find discrepancies through cross
checking one account with another. I spoke to management
about my observations and explained why I believed my method
would be more efficient than what we were currently doing.
Management decided not to adopt my suggestion; however, I
supported the team’s decision because I believed it was
important to follow management’s directions.
At Greater Opportunities I reconciled payments consisting of
dental payments, day program, and activities and researched
variances related to profit and loss by examining journal entries
and financial statements exceeding $2M.
Results:· Performed collections calls that exceeded $800K in
monthly revenue methodically and thoroughly, resulting in an
80% recovery rate.· Detected $2M in variances by thoroughly
investigating books and subsequently organizing them with
precision and accuracy.· Completed bank reconciliations 3x
faster by automating processes using pivot tables.·
Demonstrated team player attitude by serving as a backup for
accounts receivable.· Delegated work load among team
members based on their strengths and weaknesses to break down
projects piece by piece to ensure deadline expectations were
met and exceeded.· Resolved customer questions, disputes, and
complaints by phone ensuring customer satisfaction.
Liked:
it was peak audit season, and we were behind schedule with two

6. weeks before the deadline. As the accounting assistant, I took
the initiative to discuss the situation with our accounting
manager. We brainstormed some ideas on how we could meet
the audit deadline. One of my ideas was to divide the project
into manageable pieces by delegating work to four team
members instead of two. I persuaded my manager to try this
method. Each person was in charge of a section. I ensured
everyone stayed on track by checking in with each member
before the close of business. With my effort, our team actually
met the deadline 3 hours quicker than management’s
expectations.
Disliked:
I was given a time-sensitive project with eight days for
completion. When I was planning, I did not take into account
that some of the work depended on another department. I
assumed they would deliver the information as planned and
didn’t keep tabs. As a result, the work was set back by two days
and we had to work additional hours to complete the project. I
handled this by taking full responsibility and explaining what
had happened to my supervisor. Then I proposed a plan to finish
the project as soon as possible. We had to redistribute the tasks
and work extra hours, but we were ultimately able to minimize
the delay and salvage our relationship with the client. This
taught me not only the importance of admitting mistakes and
taking responsibility, but also of planning ahead and
communicating with everyone on the team.
At Atmas Consulting I prepared audit schedules for management
and external auditors, researched variances for external auditors
and management to assess comparison of actual vs. budgeted
expenses.
Liked: At Atmas Consulting, I was able to expedite the audit
deadline three times faster than past employees. I reconciled the

7. bank statements by reconciling the Wells Fargo account,
spreadsheet, and MAS 90 systematically. Once I reconciled a
pattern of 5-6 values, I deduced a pattern to reconcile the
property’s credit card accounts within one week. The supervisor
was impressed with the efficiency and it became the standard
about how work should be done at the company.
Challenge: At Atmas Consulting, I was working with a
coworker who was not contributing as much as others, and as a
result it was putting burden on the rest of the team and
prevented in meeting deadlines. I told him that: I enjoyed
working with him, briefly told him his areas for improvement,
offered to compromise on tasks, and then worked with him to
come up with a plan to improve his performance. Six weeks
later, my coworker got a positive review from our supervisor.
The coworker and the supervisor thanked me for helping to
solve the problem. I was trying to foster a team environment, so
I made sure I didn’t take the credit from the co-worker.
SAMIR PATEL
SUMMARY:
· Finance and Accounting Professional
· Highly detailed and accurate Accountant and CPA candidate
with over 10 years of experience in the finance industry with
strong knowledge of General Ledgers, Reconciliations, Process
Improvements, Researching Variances, Payroll, and Audit
Support.
· Thrives in data and deadline intensive environments by
completing tasks accurately and ahead of schedule.
· Reconciled up to $50M in monthly revenue, including GL
accounts, Cash, AR, AP, & other Asset and Liability Accounts.
· Performed collections exceeding $5 billion in revenue with a
60% recovery rate.

8. SKILLS:
· General Accounting Operations
· Monthly & Quarterly Sales Tax
· Tax Return Analysis
· Knowledge of Auditing Procedures
· Financial Reporting Preparation
· Employee Benefit Audits
· Data Analysis & Review
· Variance Analysis
· Fraud Prevention
· Bank Reconciliations
· Payroll Accounting
· Customer Resolution
· Technical Skills: QuickBooks, Great Plains, Yardi, Access,
PeopleSoft, SQL, ITI, ACT, ADP 3.00, CounterPoint, Comerica,
Hyperion, MAS 90, and Advanced MS Excel, including
Formulas, Macros, Lookup, Pivot Tables, VBA, Graphs, ACL,
AutoAudit, SAP, SAGE/MIP/ABILA
EDUCATION:
· University of California, Irvine 2004 Bachelor of Science in
Mathematics
Relevant Coursework: Financial Accounting | Managerial
Accounting (completed)
· Foothill College Continuing Education Los Altos Hills 2009 –
2015
· Certificate in Financial Accounting (Spring 2014) | Certificate
in Payroll Accounting (Fall 2013) | CPA Examination
Preparation Certificate of Achievement (Fall 2015)
EXPERIENCE
GOODWILL OF SILICON VALLEY, San Jose, CA
2/2016 to 10/2016
Finance Department (Agency-Expandability)
· Reconciled 17 stores daily using Vantiv and Excel.
· Assisted with the annual audit by finding audit sampling

9. documents and by auditing stores to ensure accurate credit card
transactions.
· Audited store procedures to ensure accurate policies were
followed. Audited daily transactions where there was a cash
discrepancy greater than $20.
· Audited 6 petty cash funds on a monthly basis. Provided on
the job training to two coworkers related to using pivot tables,
understanding reconciliation processes, journal entries, and
store sales audit policies and procedures.
· Performed 10-20 collections and chargeback calls a day
resulting in __ revenue a month.
· Investigated fraudulent accounts retrieving $2-3K in revenue
for 19 stores.
· Provided on the job training to two coworkers teaching pivot
tables, understanding of reconciliation processes, journal
entries, and store sales audit policies and procedures leading to
greater efficiency and completing projects well under deadline.
· Posted month-end and daily closing journal entries into Great
Plains for sales of 17 stores accounting for over $3 million a
month.
· Observed inventory counts procedures on a monthly basis
utilizing Microsoft Excel tools including v-look ups, if
statements, and formulas to improve accuracy.
Healthsouk.com, Mountain View, CA
8/2013 – 7/2014
Financial Analyst
· As a critical member of the team, improved Healthsouk’s fund
balance 120% through reconciling and then projecting
previously unaccounted funds.
· Analyzed financial data to build financial forecasts used for
headcount, procurement, and expansion purposes.
· Managed general ledger activities for A/P, bank transactions,
payroll, billing, and accruals.
· Prepared financial reports and forecasts used by senior
executives to secure additional funding.

10. · Conducted financial closings by preparing journal entries,
account reconciliations, and financial analysis.
PERALTA COMMUNITY COLLEGE, Oakland, CA
7/2012 to 1/2013
District Accounting Technician
· Matched, batch, and coded 40 invoices per week into
PeopleSoft. Performed check runs for up to 100 invoices a
week. Worked with internal auditors on process flow activity to
prepare for annual college budget. Prepared and analyzed
monthly reconciliations and researched joining values for
District Office reporting.
· Applied extensive use of data analysis skills in evaluating
Office of Management Funds to ensure $14M was distributed to
colleges throughout the East Bay (Laney, Berkeley City,
Merritt, and College of Alameda).
· Demonstrated initiative and keen attention to detail in
analyzing and sorting 6 funds and $17M in monthly
transactions.
GREATER OPPORTUNITIES, Santa Clara, CA
1/2011 to 5/2011
Accounting Assistant (Temporary)
· Reconciled payments consisting of dental payments, day
program, and activities. Researched variances related to profit
and loss by examining journal entries and financial statements
exceeding $2M.
· Results:
· Performed collections calls that exceeded $800K in monthly
revenue methodically and thoroughly, resulting in an 80%
recovery rate.
· Detected $2M in variances by thoroughly investigating books
and subsequently organizing them with precision and accuracy.
· Completed bank reconciliations 3x faster by automating
processes using pivot tables.
· Demonstrated team player attitude by serving as a backup for

11. accounts receivable.
· Delegated work load among team members based on their
strengths and weaknesses to break down projects piece by piece
to ensure deadline expectations were met and exceeded.
· Resolved customer questions, disputes, and complaints by
phone ensuring customer satisfaction.
ATMAS CONSULTING, Palo Alto, CA
6/2007 -3/ 2009
Accounting Analyst
· Prepared audit schedules for management and external
auditors. Researched variances for external auditors and
management to assess comparison of actual vs. budgeted
expenses.
· Reconciled $20M in monthly revenue, which included GL
accounts, Cash, AR, AP, and other Asset and Liability
Accounts.
· Tracked incoming payments for $5M in outstanding
receivables.
· Distributed W-2’s for 1,000+ employees annually and
maintained payroll files for 6,000+ employees.
· Reconciled bank statements three times faster than previous
employees while adapting to changing priorities during annual
audit.
WEST LA MUSIC, Santa Monica, CA
1/2007-3/2007
Staff Accountant (Independent Contractor)
· Supported three external auditors by finding audit sampling
documents. Resolved discrepancies between Counterpoint,
Comerica, and MAS 90 for management.
· Independently deduced pattern to reconcile cash bank
statements and completed task three times faster than past
employees.
· Prepared bank account reconciliation for $10M in monthly
revenue.

12. · Improved accuracy by breaking down projects into smaller
segments.
Alliance Bank, Culver City, CA
10/2006-11/2006
Staff Accountant (temporary position)
· Posted daily closing and month-end journal entries to GL of
entries exceeding $50M in daily revenue.
Marketwire, El Segundo, CA
3/2006-5/2006
Junior Staff Accountant (temporary positon)
· Reconciled bank statements of $30M in weekly revenue.
· Maintained neat and orderly files for 300 vendors and 150
invoices per week using Great Plains. Performed coding on 100
accounts payable invoices a week using ITI.
· Maintained and updated bank’s financial statements.
· Performed collection calls involving $150M in receivables and
successfully recovered 70% via payment plans or collection in
full.
· Improved inventory process by switching to online retailer
saving 20-25% in weekly delivery costs while saving company
time.
Aramark, Mountain View, CA
5/ 2005-11/2005
Accounting Assistant
· Made collection calls of $100K in store revenue to vendors
with a 90% success rate