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Collaborate 2015 - Flex Accounting Presentation
- 1. REMINDER Check in on the COLLABORATE mobile app You DON’T need another Branch Plant! Prepared by: Benjamin Gallaher and Ryan Maloney Business Systems Analysts Amway Corporation Flex Accounting for Manufacturing using JD Edwards EnterpriseOne Session ID#: 109430 @Amway
- 2. • Silence Audible Devices • Note Fire Exits • Partake of Refreshments • Note Quest Staffers (green shirts) and Room Monitors • Complete Feedback Form • Ask Questions Administrative Notes Please:
- 3. Overview • About Us • The Business Case • Possible Solutions • What is Flex Accounting? • Walk Through • Configuration Requirements • Challenges/Successes • Questions
- 4. Key Takeaways • What Flex Accounting is • How Flex Accounting can benefit your organization • How to configure and implement Flex Accounting within JD Edwards EnterpriseOne
- 5. About Us
- 6. ■ Michigan State University Graduate ■ Supply Chain Center of Excellence - Make ■ Michigan State University Graduate ■ Supply Chain Center of Excellence - Design Benjamin Gallaher Business Systems Analyst Ryan Maloney Business Systems Analyst
- 8. Supply Chain Center of Excellence for Business Process and Technology ■ Primary applications supported: ▪ JD Edwards ▪ JDA Planning ▪ JDA WMS ▪ JDA TMS ▪ DSI ▪ TradeSphere ■ Roles include: ▪ Global Process Owners ▪ Business Systems Analysts ▪ Supply Chain Analysts ▪ Project Managers
- 10. Business Problem ■ Buena Park Nutrition Facility ▪ Manufacturing Variance ▪ Plant Management Staging Area Staging Area Tableting Soft Gels Packaging Bulk Storage
- 11. Business Opportunity ■ Spaulding Nutrition Facility ▪ Capacity ▪ Risk Mitigation
- 13. Possible Solutions 1 2 3 4 Fire Them All! In-Depth Analytics Separate Branch Plants Flex Accounting
- 14. Door #1: Fire Them All! ■ You’ve chosen to fire your financial staff and plant managers. ■ Outcomes: ▪ Low Employee Morale ▪ Untrained Staff ▪ New Plant Launch fails
- 15. Possible Solutions 2 3 4 Fire Them All! In-Depth Analytics Separate Branch Plants Flex Accounting 1
- 16. Door #2: In-Depth Analytics ■ You’ve chosen to continue managing your manufacturing variances through in-depth analytics and number crunching. ■ Outcomes: ▪ Waste Key Resources ▪ Increase Margin of Error ▪ Inefficient Operations
- 17. Possible Solutions 3 4 Fire Them All! In-Depth Analytics Separate Branch Plants Flex Accounting 1 2
- 18. Door #3: Separate Branch Plants ■ You’ve chosen to continue managing your manufacturing variances by creating separate branch plants for each work area. ■ Outcomes: ▪ Variances by work area ▪ Transactional Nightmare ▪ System Limitations ▪ Tail wagging the dog
- 19. Possible Solutions 4 Fire Them All! In-Depth Analytics Separate Branch Plants Flex Accounting 1 2 3
- 20. Door #4: Flex Accounting ■ You’ve chosen to manage your manufacturing variances by implementing flex accounting. ■ Outcomes: ▪ Variance can be tracked by work area ▪ Low Maintenance ▪ Future Re-Application
- 21. What is Flex Accounting?
- 22. Manufacturing Flex Accounting ■ Flex Accounting allows you to flex the Business Unit and Subsidiary sections of the general ledger account structure when performing various accounting transactions. ■ Available in the following applications of EnterpriseOne: ▪ Manufacturing ▪ Cost Accounting ▪ Distribution ▪ Financial ■ Located in System 16 Advanced Cost Accounting
- 23. Tables/Files That Support Flex Accounting ■ F4101 – Item Master ■ F4102 – Item Branch ■ F4801 – Work Order Master ■ F0006 – Business Unit Master ■ F3102 – Production Cost Variance ■ F3111 – Work Order Part List ■ F3112 – Work Order Routing ■ FF31112 – Lean Trans Routing ■ FF31111 – Lean Trans Part List ■ FF31011 – Lean Trans Master ■ FF31200 – Lean Trans Production Costs
- 24. Walk Through
- 25. High Level Process Flex Accounting Process Manufacturing Industrial Engineering Finance Buena Park & Spaulding Add RoutingSKU Setup Populate Flex Field (URAB) Process Work Order Enter Actual Completions MRPCreatesManufacturingDemand Enter Actual Labor Expense Run Manufacturing Accounting Journal Entries Program Run Manufacturing Accounting Variance Program VarianceRollup
- 26. Industrial Engineering ■ Functional Requirements: ▪ Item Setup Workflow ▪ Item to Work Area Relationship ■ Technical Requirements: ▪ User Reserved Number – Address Book (URAB) ▪ Item Master Workflow Validation Add RoutingSKU Setup Populate Flex Field (URAB)
- 27. Populate Flex Field (URAB)
- 28. High Level Process Flex Accounting Process Manufacturing Industrial Engineering Finance Buena Park & Spaulding Add RoutingSKU Setup Populate Flex Field (URAB) Process Work Order Enter Actual Completions MRPCreatesManufacturingDemand Enter Actual Labor Expense Run Manufacturing Accounting Journal Entries Program Run Manufacturing Accounting Variance Program VarianceRollup
- 29. Manufacturing ■ Functional Requirements: ▪ Work Order Reconcile ▪ Enter Actual Labor Expense ▪ Enter Actual Material Completions ■ Technical Requirements: ▪ None ProcessWork Order Enter Actual Completions Enter Actual Labor Expense
- 30. Enter Actual Labor Expense
- 31. Enter Actual Quantity Completed
- 32. High Level Process Flex Accounting Process Manufacturing Industrial Engineering Finance Buena Park & Spaulding Add RoutingSKU Setup Populate Flex Field (URAB) Process Work Order Enter Actual Completions MRPCreatesManufacturingDemand Enter Actual Labor Expense Run Manufacturing Accounting Journal Entries Program Run Manufacturing Accounting Variance Program VarianceRollup
- 33. Finance ■ Functional Requirements: ▪ Create Subsidiary G/L Accounts ▪ Report Monthly Variances ▪ Calculate Annual Standards ■ Technical Requirements: ▪ Versions ▪ Processing Options ▪ Data Selection Run Manufacturing Accounting Journal EntriesProgram Run Manufacturing Accounting Variance Program VarianceRollup
- 34. R31802A – Manufacturing Accounting Journal Entries
- 35. R31802A – Manufacturing Accounting Journal Entries Doc Type GL Acct. Acct Desc. Debit Credit IH Spaulding WIP Labor Charged to WO 1,932.00 IH Soft Gels Absorption Labor Charged to WO -1,932.00
- 36. R31804 – Variance Journal Entries
- 37. R31804 – Variance Journal Entries Doc Type GL Acct. Acct Desc. Debit Credit IV Soft Gels Actual Variance Calculated for WO 8,219.28 IV Soft Gels Eng. Variance Calculated for WO 278.35 IV Spaulding WIP Variance Calculated for WO 8,497.63
- 39. System Requirements – “Switches” ■ Enable Functionality by Application (P16902) ■ Cost Object Rules Setup Method (P1691) ■ Flex Definition Rules (P40296)
- 41. Challenges ■ Flex Accounting Documentation ■ Finding a Flex Field ■ Customized Security Access ■ Customized Menu Structure ■ Data Quality Successes ■ Future Re-Application ■ No Disruption to Manufacturing ■ No Dedicated Support Needed ■ Retrofitting
- 42. Questions
- 43. Please complete the session evaluation We appreciate your feedback and insight You may complete the session evaluation either on paper or online via the mobile app
- 44. Visit Seth & Dana at the Quest International Users Group Booth #337 ■ Let us show you how to leverage the Quest community to maximize your ERP investment ■ Receive your personalized Quest Activation Plan & learn how to make the most of your membership ■ Plus, find out how you can join us in celebrating our 20th year of success – you might just win a special Quest- themed bottle of Kentucky bourbon! Quest is the home for PeopleSoft and JD Edwards Users