Notice writing

2RAKSHA SONI PGT ENGLISH
WHAT IS NOTICE?
 A notice is a written form of formal message or a type of written announcement or formal means of
communication made to targeted audience.
 Notices are either displayed at prominent places or published in newspapers/ magazines.
 Since a notice contains a formal announcement or information, its tone and style is formal and
factual.
 Its language should be simple and formal.
 Notice is always brief and to the point.
 The notices use passive form language to deliver a direct message to the readers of the notice.
 It is written in around 50 words.

MARKING SCHEME
Division Specifications Marks
Format
(Name of issuing authority,
Notice, Date, Title, Signatory)
1 mark
Content
Body (information to be given
and other relevant details)
2 marks
Expression
Language accuracy, spellings
coherence
1 mark

FEATURES OF NOTICE WRITING
RAKSHA SONI PGT ENGLISH 4
Name of the
issuing
agency
1
NOTICE
2
Date of
issue/releas
e of the
notice
3
Title/Subje
ct of the
Event
(what?)
4
BODY-
Date/time/d
uration/Plac
e/Venue
(when and
where?)
5
Authorized signatory:
Name and signature
(contact details)
66

LAYOUT
Name of the issuing agency/authority
NOTICE
Date of issue/Release of the notice
Title/Subject of the Event
BODY
(Date/time/duration/Place/Venue)
Authorized signatory
(Name, Designation and signature)

FORMAT IN DETAIL
 The notice includes -
1. Name of Institution / Organisation - It refers to the name of institution of which the person writing a notice is a
part of . For e.g. - It is mentioned in question that you are the Head Boy / Head Girl of Kalyan Public school so the
name of institution is " Kalyan Public school ".
2. Date - It should be written in the form month in words, date in number and then year.
3. Heading - The Heading of the Notice should always be according to main idea on which the notice is based like
if it is a notice about a Inter - School Debate Competition then the heading would be " Inter - School Debate
Competition "
4. Body - The body should contain all the necessary information required in the notice like time, venue, last date and it
should be written in passive voice without the use of first person .
5. Signature - The person who is responsible for notice, his signature should come . For e.g. - You are Amit / Anita ,
the Head boy or Head Girl of the school . Then you have to sign as Amit or Anita , When name is not mentioned then
you have to assume yourself as XYZ or ABC and sign accordingly .
6. Name - It is the mentioned name like in previous e.g. Amit / Anita.
7. Designation - It is the post of the person who is drafting the notice like Head Boy / Head Girl or Librarian .

NOTICE WRITING TIPS
 1.Do not cross the word limit to avoid penalty of marks. The prescribed word limit is 50 words.
 2.Repetition of any information should be avoided.
 3.Always enclose the notice in a box. Make sure you draw the box with a pencil.
 4.Keep your notice short, crisp and to-the-point.
 5.Highlight the word “NOTICE” and “TITLE”. It can be either bold or underlined.
 6.The title should be captivating and eye-catching.
 7.Don’t make hypothetical information and facts. Make use of what’s given in the question.
 8.Make sure you do not mention your personal information.
 9.Make use of all the available information in the question.
 10.Your answer shall include answers to all the 5 W’s – What, Why, When, Where and Who.
 11.The purpose for which it is being written should be stated clearly.
 12.Focus on presentation and clarity.
 13.Use impersonal language, i.e., third person. Avoid ‘I’ and You’.

TYPES
 A. NOTICES FOR SCHOOL / COLLEGE NOTICE BOARDS
1) CULTURAL & ACADEMIC ACTIVITIES
2) PICNIC/TOURS/EXCURSIONS
3) SPORTS/NSS/RED CROSS/CAMPS
4) LOST AND FOUND
5) CELEBRATIONS
 B. GENERAL NOTICES OR PUBLIC NOTICES

NOTICES FOR SCHOOL / COLLEGE NOTICE BOARDS
1. CULTURAL & ACADEMIC ACTIVITIES
(DANCE, DRAMA, MUSIC, QUIZ, DEBATE, LECTURE, MAGAZINE, SCIENCE FAIR , EXHIBITION ETC.)
TAGORE MEMORIAL SCHOOL, PATNA
English Literary Association
August 5,2020
NOTICE
INTER-HOUSE COMPETITIONS
The English Literary Association invites participants from class IX to XII in the following
contests to be held in the School Auditorium:
(a) Debate competition: August 20,2020 at 11.00 a.m.
(b) Oratorical skills: August 21,2020 at 11.00 a.m.
(c) Elocution contest: August 22,2020 at 2.00 p.m.
Each house can send a team of two students per item. Entries must be sent to the House
representatives. Last date for submission of names: August 10,2020
Ravi Mohan
Secretary
ELA
Q. You are the Secretary of the English Literary Association of Tagore Memorial School, Patna. Write out a notice for
noticeboard, inviting names of those who would like to participate in the proposed inter-house debate, oratorical and
elocution contest.
Name of the Issuing
Authority/ Institution
Date
Notice
Title/ Heading
Body / Content
Signatory
Signature
Name
Designation
Who Whom
What and
When
Where
Other relevant
details
How

Q.You are Rahul /Rashmi. As President of the Literary Club of your school; You have organised an Inter-school Debate
Competition on the occasion of the Silver Jubilee Celebrations of your school. Write a notice in about 50 words,
informing the students of your school about the competition.
ST. THOMAS PUBLIC SCHOOL, LUCKNOW
Literary Club
December 5, 20XX
NOTICE
INTER- DEBATE COMPETITION
The Literary Club is organising an inter-school debate competition on the occasion
of the Silver Jubilee celebrations as per details given below:
Date: 18 Dec. 20XX
Time: 11 a.m. onwards
Venue: Saraswati Auditorium
Topic: “Nuclear Armament is India’s best defence against cross-border terrorism”
Last date for receipt of names: 10 December up to 4.30 p.m. in the Activities Room.
Rahul/Rashmi
President

Q. You are Secretary of the Cultural Society of your school. You are planning to organise a Cultural Programme. Write
a notice for the school noticeboard inviting names of students willing to participate. Sign as Sudhir.
ABC SCHOOL, BHOPAL
Cultural Society
August 9, 20XX
NOTICE
OPPORTUNITY FOR BUDDING ARTISTS
Talented students are invited to submit their names for a Musical Evening to be
held on August 21, 20XX in the school Open Air Theatre from 6 p.m. onwards
for the following items:
a) Light vocal music (solo)
b) Group Song
c) Group Dance
d) Classical Dance (Solo)
Contact the undersigned before August 16, 20XX.
Sudhir
Secretary
Cultural Society

Q.You are Rohit/Rashi. As the Secretary of the Cultural Club of your school, you have organised a Cultural Evening as
a Thanks Giving Programme on the last day of your school. Write a notice for your school notice board, giving
necessary information about this event in not more than 50 words.
HOLY CHILD ACADEMY, MANIPUR
Cultural Club
February 5, 20XX
NOTICE
THANKS GIVING CEREMONY
The Cultural Club is organising a Thanks Giving Ceremony as per details given below:
Date: February 20, 20XX
Time: 6 p.m. onwards
Venue: School Auditorium
Cultural Programme and refreshment will follow after the ceremony. Please be in your seats by
5.50 p.m.
Maintain decency and decorum.
Rohit/Rashi
Secretary

Q. You are Praveen /Prabha. As the Secretary, Science Club of your school, write a notice informing
students about an Inter-school Science Exhibition and encouraging them to participate in it.
GOENKA PUBLIC SCHOOL, NEW DELHI
Science Club
July 15, 20XX
NOTICE
Inter-School Science Exhibition
Bright, enterprising and intelligent science students are invited to participate in the Inter-School
Science Exhibition to be held in Sophia School next month. Submit your charts, models, projects
by July 30. Appear before the Screening Committee on August 10, 20XX at 11 a.m. in the
Activities Room.
Praveen/Prabha
Secretary

Q. As the Head Boy /Head Girl of your school you are organising a Career Counselling Session for XI and XII class students of your
school. Write a notice giving details of it to be displayed on your school notice board. (Word limit: 50)
ABC SCHOOL XYZ CITY
NOTICE
August 01, 2020
CAREER COUNSELLING SESSION
Students of classes XI and XII are invited to attend a ‘Career Counselling Session’ on
August 10, 2020 in the Tagore Auditorium at 9.00 am. Please be seated by 8.45 am.
Kindly do not bring any bag/eatables inside the auditorium. For more details, contact
the undersigned.
Rahul Mehta
Head Boy

2. PICNIC/TOURS/EXCURSIONS
Q. Your school is organising a tour to Mumbai And Goa during the summer vacation. Write a notice giving detailed information to the
students. You are Madhav/Madhavi, School Pupil Leader, St. Columbia’s Senior Secondary School, Ameenabad, Lucknow.
(Word limit: 50 words)
ST. COLUMBIA’S SR. SECONDARY SCHOOL, AMEENABAD, LUCKNOW
NOTICE
May 01, 2020
Tour to Mumbai and Goa
The students of class XI and XII are hereby informed that the school is organising a ten-
day tour to Mumbai and Goa as per details
given below:
Date: May 15- 2 June 2020
Cost: ₹ 2500/- per head
Plans: Visiting interesting sites, Trekking, Cruise, Scuba diving, etc.
Those interested may submit names to the undersigned before May 05, 2020.
Madhav / Madhavi
School Pupil Leader

Q. You are Deepak /Dipti, School Captain. The Principal has permitted you to organise a class picnic to Suraj Kund /
Badhkhal Lake under the supervision of your class teachers. Write a notice for the school notice board inviting the
names of those who would like to join the picnic.
DPS AJMER
NOTICE
August 06, 20XX
PICNIC AT SURAJKUND
A picnic at Surajkund is being organised on Sunday, the August 14, 20XX for class XII.
Departure: 8 a.m. (School bus)
Arrival: 6 p.m.
Fees: ₹ 500 per head
Attraction: Fun Games/Boating/Crafts Exhibition
Guidance: Sh. J.P. Gupta & Ms. S. Ahuja, class teachers Those interested may give
their names to the undersigned by August 11, 2020.
Deepak /Dipti
School Captain

Q. The 10th International Book Fair is being held at Pragati Maidan, New Delhi between 7 Feb.-14 Feb 20XX. As
Secretary, Literary Association, of your school, write a notice informing students about it. Sign yourself as Shashi/
Sachin.
ABC SCHOOL, NEW DELHI
LITERARY ASSOCIATION
NOTICE
December 10, 20XX
International Book Fair
The 10th International Book Fair is being organised as per details given below:
Venue: Pragati Maidan
Dates: 7 Feb. – 14 Feb. 20XX
Time: 11 a.m. – 7 p.m.
Entry fee: Free for students, conducted tours.
All students are requested to visit. Contact the undersigned for class-wise programme.
Shashi/Sachin
Secretary
Literary Association

3.SPORTS/NSS/RED CROSS/CAMPS
Q. You are Vikram/Vineeta, the Sports Secretary of Jawaharnagar Public School, Varanasi. Draft a notice inviting
students to give their names for various events to be organised on the Annual Sports Day of your school. (Word limit:
50 words)
JAWAHARNAGAR PUBLIC SCHOOL, VARANASI
NOTICE
November 20, 20XX
ANNUAL SPORTS DAY
Students are invited to submit their names for participating in any five of the following sports
activities, for the Annual Sports Day to be held on December 15, 20XX.
Races: 100M, 200M, 400M, 800M, 1600M, 10,000M
Jumps: High Jump, Long Jump, Hop and Pole Vault
Throws: Shot-Put, Discus, Javelin & Hammer Throw.
Names should reach to the undersigned latest by December 01, 20XX.
Vikram / Vineeta
Sports Secretary

Q.You are the Sports Captain Of King’s Public School, Kalimpong. Write a notice to be put up on the school
notice board informing the students about the Inter-school Basketball match. Give all necessary details of
the match to be played.
KING’S PUBLIC SCHOOL, KALIMPONG
NOTICE
August 10, 20XX
Inter-School Basketball Match
The students will feel glad to know that our basketball team has reached the
finals of Inter-School Basketball Championship. The final match against St. John
School Darjeeling will be played tomorrow, i.e., August 11, 20XX at 3 p.m. at our
school ground.
Please do come, cheer up the team and boost their morale.
J. Kheming
Sports Captain

Q. Your school is holding a Summer Camp for training students in Hockey and Basketball. Write a notice
for the school notice board of Anand Prakash Vidyalaya, Allahabad. You are the Sports Secretary of the
school. (Word limit: 50 words)
ANAND PRAKASH VIDYALAYA, ALLAHABAD
NOTICE
April 15, 20XX
SPORTS – SUMMER CAMP
A Summer Camp for training students in Hockey and Basketball would be organised in the
School during the summer vacations. The details of which are as follow:
Duration: 10 days – May 15 to May 24, 20XX
Time: 8 to 10 a.m. & 5 p.m. to 7 p.m.
Venue: Jawahar Lal Nehru Stadium
Eligibility: Students of IX to XII only.
Those interested in taking benefit of the facility, should give their names to the undersigned
latest by April 30, 20XX.
Hrishit Pandey
Sports Secretary

Q. You are Rama Rao, Secretary of the Students’ Council of your school (St. Thomas School, Cochin). Write a
notice for the school notice board inviting volunteers for a one-day Blood Donation Camp organised by the
Red Cross Society Of India at your school.
ST. THOMAS SCHOOL, COCHIN
NOTICE
August 10, 20XX
BLOOD DONATION CAMP
A Blood Donation Camp would be organised by The Red Cross Society of India at the
School. The programme’s details are as follow:
Date: August 17, 20XX
Time: 10 A.M. to 3 P.M.
Venue: School Auditorium
Students are urged to participate in large number.
Remember: Your blood can save a human life.
Rama Rao
Secretary
Students’ Council

4. LOST AND FOUND
Q. Saurabh Shukla, a student of class XII, has lost his calculator somewhere in the school premises. Write a short notice for the
school notice board requesting the finder to return it to him. Saurabh is a student of Jain Model School, Surat.
JAIN MODEL SCHOOL, SURAT
NOTICE
October 15, 20XX
LOST
A Sharp-VM Calculator has been lost in the school premises during recess today.
My initials SS are engraved on its black back. The finder is requested to return
the same to the undersigned. A treat is promised.
Saurabh Shukla
XII B—Roll No. 67

Q. You are Ashish Khanna of class XII. You have found a watch in the school playground. Write a notice for
the school notice board inviting its rightful owner to claim the watch after furnishing necessary details
about it.
ABC SCHOOL, MYSORE
NOTICE
November 10, 20XX
FOUND
A wrist watch was found in the school playground today, i.e., November 10, 20XX at 8.30 a.m.
The genuine owner of the watch can claim it back from the undersigned after giving necessary
details about the watch and identification marks if any.
Ashish Khanna
XII A
Roll No. 25

5. CELEBRATIONS
Q. You are Mohan, the Secretary Of The Old Boys Association of your school. The Association proposes to celebrate its Silver Jubilee
Year of the school. Draft a notice to be published in the newspaper inviting suggestions about how to celebrate it. (Word limit: 50
words)
BIRLA PUBLIC SCHOOL, PILANI
Old Boys’ Association
NOTICE
March 10, 20XX
Silver Jubilee Year Celebration
The ex-students of this prestigious institution would be pleased to learn that the
O.B.A. proposes to celebrate the Silver Jubilee year of the school on May 10, 20XX at the
School Amphitheatre. Suggestions are invited from the enlightened alumni about how to
celebrate it best. Please send your suggestions along with latest contact address and
subscription to the undersigned by April 10, 20XX.
Mohan
Secretary
Old Boys’ Association
BPS Pilani

Q. Your school has decided to celebrate the Golden Jubilee of National Independence by arranging a day long
programme. As the Pupil Leader of your school, write a notice, giving details of the programme and calling for the
participation and cooperation of your school students. (Notice not to exceed 50 words and be suitable for the school
notice board).
ZENITH SENIOR SECONDARY SCHOOL, LUCKNOW
NOTICE
July 20, 20XX
GOLDEN JUBILEE CELEBRATIONS
On the occasion Golden Jubilee of Independence Day, the celebrations will be held as
under:
Date: August 15, 20XX
Venue: School Assembly Compound
Time: 9.00 a.m. onwards
Chief Guest: Mr Trilok Gupta, I.A.S.
Programme: Flag hoisting, cultural extravaganza, gymnastics, fancy dress, on the-spot
painting contest
Everyone is welcome to participate. Names must be given to the undersigned by July 25.
Piyush
Pupil Leader

B. GENERAL NOTICES OR PUBLIC NOTICES
 Public/General notices are announcements/news/information addressed to a large section of people or to the general public.
The notices are either published in newspapers/ magazines or displayed on public notice boards at prominent places in the
colony/city. General notices include court notices, tender-notices, sale/auction notices, academic notices, obituary, club
notices, lost & found notices in addition to notices for general welfare of the public.
 Main Features
 Use the notice format.
 Tone & style – Very formal.
 Language – Simple and intelligible.
 Include relevant matter: State issues/problems/rules clearly.
 Put date of writing the notice at the top/bottom.
 End with signature & designation of the issuing authority.

Q. You have lost your briefcase containing valuable documents (passport, certificates and a bunch of keys) while
travelling by Taj Express from Delhi to Agra. Write a notice for publishing in ‘The Times Of India’ (Delhi) under ‘Lost
and Found’ column. You are Naresh/Neha of 5A/42C, Janakpuri, New Delhi.
NOTICE
July 24, 20XX
LOST AND FOUND
Lost a black leather briefcase containing some valuable documents including my Board’s
certificate of All India Senior Secondary Examination, passport and a bunch of keys on July
23, 20XX while travelling by Taj Express from Delhi to Agra. Finder will be suitably
rewarded.
Contact Naresh, 5A/42C, Janakpuri, New Delhi. Ph.no. 9000123456

Q. You are Abhinav /Abha. You have planned a 2-week course to be arranged to help the children of your Group
Housing Society at Kanpur acquire the communication skills. Prepare a notice for the society’s notice board, stating
the objectives of the course, giving necessary details of the course and requesting the children of the society to join
the course.
HSM HOUSING SOCIETY, KANPUR
NOTICE
October 02, 20XX
IMPROVE YOUR COMMUNICATION SKILLS
A Two-Week Course on Communication Skills is being organised for the children of the Group
Housing Society as per details given below:
Date: 15.10.20XX – 30.10.20XX
Timings: 4 p.m. – 6 p.m.
Venue: Community Hall, Jyoti Group Housing Society, Kanpur
Fee: ₹ 500
The students interested in improving the communication skills may contact the undersigned for
further details.
Abhinav /Abha
Secretary
23B, HSM, Housing Society, Kanpur

Q. You are the Controller Of Examinations of CBSE. The Central Government has declared 15th March a public
holiday. CBSE has decided to shift all examinations scheduled for 15th March to a later date. Draft a notice,
announcing the change, in about 50 words in newspaper.
CENTRAL BOARD OF SECONDARY EDUCATION, PREET VIHAR, NEW DELHI
EXAMINATION NOTICE
March 5, 20XX
CHANGE IN SCHEDULE
Consequent on the Central Government’s decision to observe March 15 as a public
holiday, all the examinations of CBSE scheduled for March 15 have been shifted to
25th March and 28th March 20XX.
Candidates may contact the Principals of their examination centres
forclarifications, if needed.
Abhinav Kumar
Controller of Examinations
CBSE, New Delhi

Q. You Are Rakesh /Rakhi, The Secretary of L.M. Residents’ Welfare Society, Green Park Extension, Kolkata. Write A
notice requesting the members of the society to attend a meeting of the society to discuss the problem of security
of the members of your society.
L.M. RESIDENTS’ WELFARE SOCIETY GREEN PARK EXTENSION, KOLKATA
NOTICE
October 5, 20XX
General Meeting
A meeting of the members will be held to discuss the problem of security of the members of the
Society.
Date: December 10, 20XX
Time: 6 p.m.
Venue: Community Centre
All the members are requested to attend the meeting and give their considered
opinion /valuable suggestions.
Rakesh/Rakhi
Secretary
LMRWS

THANK YOU!
RAKSHA SONI PGT ENGLISH 31

Notice writing

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