Session 02 - Project Management Framework

Classification: Restricted
PMP Certification Training
Project Management Framework

Agenda
• Project Life Cycle
• Effort spent in the Process Groups
• Cost & Staffing Level
• Project phases
• Time to Market Deliverables
• Stakeholders
• 5 steps of Managing Stakeholders
• Organizational Influence
• Project Management Framework
• Chaos Report
• 3 Projects for Project Failure
• Enterprise Environmental Factors
• Corporate Knowledge

Project Life cycle

Effort Spent in the Process Groups

Cost & StaffingLevel

The project through itslifecycle

Project Phases
• Divisions within a project where extra control is needed to effectively
manage the completion of a major deliverable.
• A deliverable is a measurable, verifiable work product.
• Each phase ends with a deliverable
• Number and structure of phases is determined by the organization’s
control requirements
• Some organizations have established policies that standardize all
projects.

Project Lifecycle-Sequential Phases

Project Lifecycle-Overlapping Phases

Project Lifecycle-The Spiral Model

Time ToMarket Deliverables
• Marketing Deliverables
• Customer Journey Deliverables
• Financial & regulatory Deliverables
• Business processes Deliverables
• Sourcing Deliverables
• Project Deliverables

Stakeholders
• Persons or organizations who are actively involved in the project, or
whose interests maybe positively or negatively affected by the
performance or completion of the project
• Project Stakeholders:
• Sponsors
• Customers/ Users
• Vendors/ Suppliers
• Project Manager
• Project Management Team
• Project Team
• PMO

Time ToMarket Deliverables

5 Steps to Managing Stakeholders
• Identify ALL of them
• Determine ALL their requirements
• Determine their expectations
• Communicate with them
• Manage their influence

Organizational Influence
• Projects don’t operate in vacuum, they are influenced by
organizational:
• Culture
• Style
• Structure
• Organization’s degree of project management maturity and systems
can influence the project

Functional Organization
• Also known as “Silo” organization
• Functional managers control resources
• Communication happens “vertically”
• Good for operation-oriented organizations, such as banks,
government

Functional Organization

Advantages & Disadvantages

Projectized Organization
• Also known as “No home”
• Systematic approach to project management
• Well defined project management methodology & lifecycle
• Does not support learning & career development

Projectized Organization

Matrix organization
• Also known as “Two Bosses”
• Has three types:
Weak matrix
Balanced matrix
Strong matrix

Matrix organization- Weak Matrix

Matrix organization- Balanced Matrix

Matrix organization- Strong Matrix

Organizational Influences on Project Management

Project Management Process Groups Monitoring

Interaction Between Process Groups

Project Phases
• All projects are divided into phases
• All phases together are known as the Project Life Cycle
• Each phase is marked by completion of Deliverables

Project Phases

Project Management Framework

PM Knowledge Areas & Process Groups 47 processes
P M P r o c e s s G r o u p s
K n o w l e d g e
A r e a
P r o c e s s e s
I n i t i a t i n g P r o c e s s
G r o u p
P l a n n i n g P r o c e s s G r o u p P l a n n i n g P r o c e s s
G r o u p
M o n i t o r i n g &
C o n t r o l l i n g
P r o c e s s G r o u p
C l o s i n g P r o c e s s
G r o u p
P r o j e c t
I n t e g r a t i o n
M a n a g e m e n t
D e v e l o p P r o j e c t
C h a r t e r
D e v e l o p
P r o j e c t
M a n a g e m e n
t P l a n
D i r e c t a n d
M a n a g e
P r o j e c t
E x e c u t i o n
M o n i t o r a n d C o n t r o l
P r o j e c t W o r k
I n t e g r a t e d
C h a n g e
C o n t r o l
C l o s e P r o j e c t
P r o j e c t
S c o p e
Managemen
t
P l a n S c o p e M a n a g e m e n t
C o l l e c t
r e q u i r e m e n t s
D e f i n e S c o p e
C r e a t e W B S
V a l i d a t e
S c o p e
C o n t r o l
S c o p e
P r o j e c t
T i m e
Manageme
nt
P l a n s c h e d u l e
M a n a g e m e n t
D e f i n e A c t i v i t y
S e q u e n c e A c t i v i
t y E s t i m a t i n g
R e s o u r c e
E s t i m a t i n g
D u r a t i o n
D e v e l o p
S c h e d u l e
S c h e d u l e C o n t r o l
P r o j e c t C o s t
M a n a g e m e n t
P l a n C o s t M a n a g e m e n t
E s t i m a t i n
g C o s t
B u d g e t i n
g C o s t
C o n t r o l C o s t
P r o j e c t Q u a l i t y
M a n a g e m e n t
Q u a l i t y P l a n n i n g
P e r f o r m Q u a l i t y
A s s u r a n c e
P e r f o r m Q u a l i t y
C o n t r o l
P r o j e c t H R
M a n a g e m e n t
P l a n H R M a n a g e m e n t
A c q u i r e P r o j e c t T e a m
D e v e l o p P r o j e c t
T e a m M a n a g e
P r o j e c t T e a m
P r o j e c t
C o m m u n i c a t i o n s
M a n a g e m e n t
P l a n C o m m u n i c a t i o n s D i s t r i b u t e
I n f o r m a t i o n
P e r f o r m a n c e
R e p o r t i n g
P r o j e c t R i s k
M a n a g e m e n t
P l a n R i s k M a n a g e m e n t
R i s k I d e n t i f i c a t i o n
Q u a l i t a t i v e /
Q u a n t i t a t i v e R i s k
A n a l y s i s
R i s k R e s p o n s e P l a n n i n g
R i s k M o n i t o r i n g
a n d C o n t r o l
P r o j e c t P r o c u r e m e n t
M a n a g e m e n t
P l a n p r o c u r e m e n t C o n d u c t p r o c u r e m e n t A d m i n i s t e r C o n t r a c t C l o s e p r o c u r e m e n t
P r o j e c t S t a k e h o l d e r
M a n a g e m e n t
I d e n t i f y S t a k e h o l d e r s
P l a n s t a k e h o l d e r
M a n a g e m e n t
M a n a g e s t a k e h o l d e r s
e x p e c t a t i o n s
C o n t r o l s t a k e h o l d e r

Project Scope Management

Project Time Management

Project Cost Management

Project Quality Management

Project HR Management

Project Communication Management

Project Risk Management

Project Procurement Management

Project Integration Management

Project Stakeholder Management

The Project Life Cycle

How do we definesuccess?

Chaos Report
• 31.1% of projects will be cancelled before they ever get completed
• 52.7% of projects will cost 189% of their original estimates
• Only 16.2% of projects were completed successfully

3 Reasons for Project Failure

1- Lack of User Involvement
• Correctly identify proper user
• Develop and Maintain a quality relationship with the client
• Create and maintain a platform for communication
• Demonstrate results
• Educate the client
• Consider their feedback
• Identify and recruit an evangelist
• Conduct primary research
• Show respect
• Focus on real user needs

2- No Executive Management Support
• Have a simple vision
• Get clear commitment
• Make fast decisions
• Have a decision pipeline
• Focus of education
• Use measurements
• Understand how and why you need to negotiate
• Have a well thought plan
• Have a “kill switch”
• CELEBRATE

3- Absence of Clear Business Objective
• Make sure everyone understands the project's
objectives
• Elevator pitch
• Consider the big picture
• Promote speed and clarity
• Have a yardstick
• Use RoI
• Collaborate with team members
• Use peer review
• Avoid having “too many cooks”
• Do your homework

Enterprise Environmental Factors
• The Internal and External environmental factors surrounding and/or
influencing the project negatively or positively.
• Are Inputs to most of the Project Management Processes.
• Can be categorized into Internal and External

Enterprise Environmental Factors
• Culture & structure
• Regulations & Standards
• Infrastructure
• Existing human resources
• Personnel administration
• Political climate
• Commercial databases
• Information systems
• Stakeholders risk
tolerance
• Marketplace Conditions

Organizational Process Assets
• Include all process related assets in addition to the organization’s
knowledge bases
• Input to most of the project management processes
• Outputs of many processes may include updating or adding to these
process assets can be categorized into:
Processes and procedures
Corporate knowledge base

Processes and Procedures
• Standard Processes.
• Templates.
• Communication Requirements.
• Financial Controls Procedures.
• Issue and Defect Management Procedures.
• Change Control Procedure.
• Risk Control Procedures.
• Approval Procedures.

Corporate Knowledge
• Process Measurement Database.
• Project Files.
• Historical Information and Lessons Learned.
• Issue and Defect Management Database.
• Configuration Management Knowledge Base.
• Financial Database.

Topics to be covered in next session
• Initiation Process
• Develop Project Charter
• Project Statement of Work
• Business Case & Agreements
• Expert Judgement
• Facilitation Techniques
• Identify Stakeholders
• Stakeholder Analysis
• 3 Steps to Managing Stakeholders

Thank you!

Session 02 - Project Management Framework

Recommended

Recommended

More Related Content

What's hot

What's hot (10)

Similar to Session 02 - Project Management Framework

Similar to Session 02 - Project Management Framework (20)

Recently uploaded

Recently uploaded (20)

Session 02 - Project Management Framework