Your company’s success is directly linked to the productivity of your employees. If your employee productivity rate is high, chances are you’ll be profitable and thrive even during difficult times. This document explores what employee productivity means and how to measure it. Source: https://biz30.timedoctor.com/employee-productivity/

1. How to Reduce Absenteeism at
Your Workplace: 13 Proven Tips
Source: Time Doctor’s Blog - “How to Reduce Absenteeism at Your Workplace”
How to Measure & Improve
Employee Productivity in
the New Year
Source: Time Doctor’s Blog - “How to Measure & Improve Employee Productivity in the New Year”

2. Employee productivity can be simply defined as
the amount of valuable work (output) they
produce in a given timeframe.
It’s often calculated by comparing an individual’s
performance to their peers, it’s also called
workforce productivity.
What is Employee Productivity?
Why is Employee Productivity Important?
Productivity.
Lack of quality control.
Poor customer service due to
understaffing.
Higher productivity usually indicates a high level of employee
engagement, helping you stay competitive in the market.
However, managers need to be aware that individual
differences will always exist between employees.
Higher profits
Increased employee satisfaction and
retention
Better customer service
A positive work environment
Understanding how to maximize employee
productivity also requires to look into existing
workflows. It will help you understand if any
roadblocks exist and how to remove them

3. How to accurately Employee Productivity
Several factors affect an individual’s productivity. For
instance, in manufacturing, you could use the following
equation to gauge your team’s productivity.
Labor productivity = Total output (volume
created)/ total input (labor hours and resources)
If your company has a revenue of $100,000 among 50 team
members in a week.
100,000/50 = 2000
This means that each team member generates
around $2,000 for your company every week.
While this productivity measurement formula is pretty
straightforward, you can’t use it in another industry,
like customer support.
There, you’ll have to consider the various call center
productivity metrics.
There, you’ll have to consider the various
call center productivity metrics.

4. 3. Factors that effect employee productivity
Speed and Efficiency
01
Speed is always an important measure of
productivity. However, it’s always balanced with
quality.
02
Dependability and
Consistency
03
Quality of Work
An individual employee whose work require
constant changes and revisions to finish the work
and take a long time to complete a task. It’s
important to view their performance over some
time.
Another important aspect of employee performance is
how dependable they are. Therefore its consistently
required to produce high quality of work.

5. The three factors detailed below can hinder
productivity but also provide a blueprint for
improving it.
How?
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What counts as “excessive absence”
Discuss the policy with new hires, and
outline flexible work options if available
They have a common theme: employee satisfaction.
Let’s explore how low employee satisfaction
negatively impacts productivity.
3 Major Factors
Affecting
Employee
Productivity

6. Your employees’ work environment plays a
massive role not just in their productivity but
also in their job satisfaction.
A negative environment where office politics,
backbiting and gossip reign supreme can erode an
employee’s confidence.
1. Work Environment
Similarly, if employees feel they can’t approach HR
(Human Resource) with their concerns, it could
increase anxiety and resentment.
Workplace - lightning, ventilation, decor, etc. can also
impact productivity. Dim lit environment can cause
eye strain, while uncomfortable chairs can lead to
muscle tension and long-term health problems.
These factors may also affect remote employees.
If they don’t have a quiet, dedicated workspace,
it may lead to constant distractions and
interruptions.

7. If employees are unwell, it can impact their job
performance. In the case of infectious
diseases, their presence in the office can put
others at risk.
2. Employee Wellbeing
1
Encourage employees to get personal
knickknacks and allow them to decorate their
workspace.
Some employees might feel the effects
of social isolation and a blurred
work-life boundary.
2
This can contribute to mental health
issues like depression and anxiety.
3
Some employees are juggling between
responsibilities, such as children, elders, etc.
often resulting in low productivity and led to
employee burnout.

8. 3. Company Culture and Management Practices
Did you know that 86% of entrepreneurs believe that company
culture helps boost employee productivity?
Your company culture is how your employees feel connected to
and invested in your success. If your values align with theirs,
they’re likely to put in more effort. However, this culture isn’t just
relegated to your mission statement.
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1
Employees should be able to visualize their journey and growth
opportunities in the company.
Supervisors and higher level managers should also provide
constructive feedback and show appreciation often.
2
Discuss the policy with new hires,
and outline flexible work options if
available
If employees don’t
receive these things
or receive them
intermittently, they’ll
feel detached from
your company and
likely leave.

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What counts as “excessive absence”
Discuss the policy with new hires, and
outline flexible work options if available
13 Easy Ways to
Increase Employee
Productivity
Increasing employee
productivity requires a
multiprolonged approach
tackling various
organizational,
environmental and
psychological aspects.
Here are 13 ways you can start this journey:

10. 1. Optimize Workplace Conditions
Workplace productivity is directly linked to employees’
satisfaction with their physical environment.
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It allows employees to manage their own time and take breaks
when they feel like
Assign a separate creative space where employees can
collaborate and a quiet area to focus on work.
2
Discuss the policy with new hires,
and outline flexible work options if
available
Open-plan offices are
known to boost creativity
and teamwork, but
sometimes create a lot of
noise and distraction. This
may result on lost
productivity, leading to
dissatisfaction and
frustration.
1
Improving ventilation and providing comfortable lightning
can positively impact employee satisfaction by boosting
productivity.

11. A great way to maximize employee efficiency and satisfaction
is by assigning them tasks they’re well-suited for.
2. Match Employee Skills To Tasks
An introverted employee may not prefer to give too many
presentations, they might thrive in detail -oriented work.
While extroverted employees prefer group presentations, but
find detailed oriented work challenging.
If an employee has a
particular skill set and you
assign them a task that
utilizes it, they’ll feel more
confident and produce
better results.

12. 3. Invest in the Right Tools
With constant technological advancements, your employees
require the latest tools to perform their jobs efficiently.
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1 It allows employees to manage their own time and take breaks
when they feel like
You can also get cloud based project management tools
like Asana and Basecamp so employees can keep a track of
their tasks and projects.
2
Discuss the policy with new hires,
and outline flexible work options if
available
As a result, you
reduce the overall
absenteeism rate
without
compromising your
employees health
and wellbeing
1
You can move all communication to Slack, a free app, will drive
remote employee productivity.
It may seem like a high
cost upfront, but it will
improve the overall
employee experience
leading to increased
productivity.

13. Training employees goes beyond the initial onboarding stage.
For instance, you can train employees about a new project
management tool or software system.
4. Offer Training Opportunities
If an employee has a
particular skill set and you
assign them a task that
utilizes it, they’ll feel more
confident and produce
better results.
1
Constantly learning new skills will challenge your employees,
increasing their engagement in the workplace.
2
Some employees quickly learn certain aspects, allowing you to
focus on developing those skill set and offer better services
When employees receive
all these learning
opportunities through
their workplace, they are
more likely to stay loyal
and put in the effort to
advance further.

14. 5. Improve Communication Protocols
Communication is a two-way street.
If employees notice their employer isn’t responsive
to them, they’ll stop communicating with
management as well. Communication goes beyond
words, whether it’s taking an employee’s concern
seriously or proactively solving potential problems.
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On the other hand, if the employee gets rebuffed, it may cause
them to withdraw become angry and quit.
2
1
Even a rough timeline and clarity regarding the communication flow
will ease employee anxiety and help them feel more confident.
If an employee is
struggling with
workload, who they
can approach?
What steps will be
taken, and how
soon will a solution
be available to
them?
So, to increase
employee satisfaction
and engagement, you
must have transparent
communication practices
in effect.

15. 6.Show Trust by Delegating Tasks
You can’t expect your team members to perform to the
best of their ability if you’re micromanaging their every
move!
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Discuss the policy with new hires,
and outline flexible work options if
available
As a result, you
reduce the overall
absenteeism rate
without
compromising your
employees health
and wellbeing
You can use that as an
example of good and
timely communication.
By incentivizing
employees to follow the
policy, you can curb
excessive absence and
boost employee morale
Reduce staff absenteeism
Reduce employee turnover
Address critical safety issues
Increase employee engagement
Delegate tasks to employees who have
proven their capabilities.
It will help them gain valuable leadership
experience and give them a sense of
accomplishment.
Delegating
responsibilities is
also a great way to
show your
appreciation for
employees hard
work.

16. 7. Allow Flexible Schedules
By implementing flexible work schedules
and offering remote work options, You can:
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Make necessary arrangements to ease their return. For e.g.
flexible work hour for new parents.
Discuss the policy with new hires,
and outline flexible work options if
available
As a result, you
reduce the overall
absenteeism rate
without
compromising your
employees health
and wellbeing
You can set specific
benchmarks for remote
workers, e.g. minimum
working hours per or
month or you can take a
quality - over - quantity
approach to encourage
high - quality work.
Empower employees to choose their own
hours while maintaining a healthy work - life
balance
1
A hybrid workplace cuts back on the cost of
maintaining an office and hire talent from all
over the world.
2

17. Your employees can’t meet your productivity expectations if they
don’t know what they are.
You can use SMART goals for this – “specific,” “measurable,”
“attainable,” “realistic,” and “timely.” You should also ensure that
each employee knows the following:
.
8. Set Smart Goals
2
This activates the shipment process.
The customer receives the product.
The order is closed.
1 How you measure employee output.
The steps they need to take achieve a target.
As the employee progresses, their
goals should change and evolve.
Communicating these changes will
reduce frustration and guesswork,
keeping everyone on the same
page. At the same time, check in
with the employee to see if they
need any assistance to nudge them
along.
3
The amount of time it should ideally take
to complete a task.

18. 9. Reduce Distractions
Due to constant social media notifications, your
employees may find it challenging to focus on a
task for an extended period. To combat this:
Microsoft
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Make necessary arrangements to ease their return. For e.g.
flexible work hour for new parents.
Discuss the policy with new hires,
and outline flexible work options if
available
As a result, you
reduce the overall
absenteeism rate
without
compromising your
employees health
and wellbeing
Removing these distractions
will help employees increase
their individual productivity and
get more done in a single
workday.
Create a quiet room in the office where
employees can work without team members
popping by their desks.
1
They can also use noise canceling
headphones for deep work.
2
You can utilize employee monitoring software for
remote work to ensure employees aren’t spending
too much time on social media unless its for work.
3

19. 10. Utilize Time Management Tools
If you want to see a productivity improvement across
various departments, you need to have detailed records
about how your employees utilize their work time. You
can use Time Doctor, a powerful employee productivity
tracking tool. It provides valuable real-time insights into
employee performance.
Microsoft
PowerPoint
Discuss the policy with new hires,
and outline flexible work options if
available
As a result, you
reduce the overall
absenteeism rate
without
compromising your
employees health
and wellbeing
Here are some ways Time Doctor helps you boost
employee productivity:
You can use that as an
example of good and
timely communication.
By incentivizing
employees to follow the
policy, you can curb
excessive absence and
boost employee morale
Reduce staff absenteeism
Reduce employee turnover
Address critical safety issues
emplongagement
Using this productivity
app will help you
understand, where you
and your employees
need to improve.
1
Accurately track the time each employee
spends on any task.
2
Receive daily, weekly and monthly
productivity reports for each employee
3
Check which employees are present, absen
late or partially absent.
4
Send employees distraction alerts after a
period of inactivity.
5 Give employees access to their own
time-tracking data.

20. Remote working has changed the landscape of work,
including meetings. Employees are attending more
meetings, leading to Zoom fatigue.
11. Hold Effective Meetings
2
This activates the shipment process.
The customer receives the product.
The order is closed.
1
Instead, schedule meetings for smaller blocks of time and
only include essential personnel in each
Analyze, whether an issue requires a meeting.
3
Send out an email or a Slack Message instead, it will help
save your employees time, allowing them to become more
productive.
If you decide a meeting
is needed and go into it
with a plan. Have some
talking points ready and
end the meeting by
assigning action items
to team members.

21. Remote working has changed the landscape of work,
including meetings. Employees are attending more
meetings, leading to Zoom fatigue.
11. Hold Effective Meetings
2
This activates the shipment process.
The customer receives the product.
The order is closed.
1
Instead, schedule meetings for smaller blocks of time and
only include essential personnel in each.
Analyze, whether an issue requires a meeting.
3
Send out an email or a Slack Message instead, it will help
save your employees time, allowing them to become more
productive.
If you decide a meeting
is needed and go into it
with a plan. Have some
talking points ready and
end the meeting by
assigning action items
to team members.

22. If your employees are stressed out and sleep-deprived, it
can lead to low productivity and more mistakes, hurting
your bottom line.
However, you can counteract this by offering wellness
programs at work.
.
12. Emphasize Employee Wellness
1
This strategy will open
communication between
employees and HR
professionals, creating a
more cohesive unit.
1 If an employee feels anxious, they can utilize the breathing
techniques they learned at your work yoga class.
2
Encourage employees to take time off (personal days) to rest and
recharge and allow them to take leaves when required.
3
Help employees understand the importance of setting boundaries
and give them the tools to engage in effective self -care.

23. Employee engagement is a deceptively simple practice
with high productivity gains.
13. Encourage Employee Engagement
If an employee feels anxious, they can utilize the breathing
techniques they learned at your work yoga class.
Encourage employees to take time off(personal days) to rest and
recharge and allow them to take leaves when required.
Help employees understand the importance of setting boundaries
and give them the tools to engage in effective self -care.
1
Take the initiative by showing your appreciation when
employees perform well consistently.
2
This could take the form of rewards, public recognition, or
even promotions.
3
Incentivize high productivity through team challenges where
the winning team wins a cash prize or paid time off.
4
Create an open door policy where employees should feel
comfortable approaching supervisors with suggestions
and improvements, which contributes to overall growth.
Y5
You can take this by further by implementing realistic
suggestions and giving employee credit.
Steps like this can go a
long way towards
creating a positive work
culture where
appreciation is a norm.

24. Blog Post source
Create reasonable attendance policy
https://biz30.timedoctor.com/employee-productivity/
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