Procurify welcomes KPMG to discuss trends in procurement with regard to SaaS, cloud and mobile technology.
This slide deck will address opportunities for adopting SaaS to enable the procurement process. It is no longer about IF, it is about WHEN small and Medium businesses will shift to the cloud to enable business processes such as procurement/purchasing. We will explore benefits and use cases of how organizations have taken advantage e-purchasing solutions such as Procurify.
Designed for: Procurement Professionals, Controllers, IT Applications leads, head of IT and CFOs.
Learn more about Procurify: http://bit.ly/Procurify
Watch the Webinar Recording: http://bit.ly/ProcurifyKPMG
2. Overview
Leveraging SaaS to Enable Procurement
Welcome, Webinar Format
Topic Overview
Trends: cloud, procurement, SaaS, Mobile
The case for cloud/SaaS
Procurement function
Technology Enablement
Procurify: Case study
Why purchase in the cloud
Key Learnings
Questions
Webinar Host:
Brittany Whitmore
Director of Communications,
Procurify
Cloud application use
for SMBs is set to grow
by 44% in 2014
-Small Business Computing, Jan 8, 2014
67% of SMBs reported
mobile solutions as
critical to their business
SMB Group, Inc., Dec 3, 2013
3. Featured Speakers
Herman Chandi, CPA CA,
VP Business Development,
Procurify
Norbert Huber
Partner, Management Consulting,
Technology Enablement,
KPMG
4. Cloud and SaaS
Host
Build
Consume
CloudServiceStack
Integrate
Public
Private
Hybrid
Thin client
Mobile
Web
Business
Process
Application
Platform
Infrastructure
Cloud Service Model
Where and For What
Cloud Client
How
Deployment Model
Payment
Sourcing
Office Processes
Payroll
Shared Service Center
Operating System
Servers and Virtualization
Data Centers & Storage
System Management
Access & Security
Application Hosting
Application Design
Development & Testing
Scalability & Storage
Monitoring
Service Management
Finance & Operations
Procurement
Resource Planning
Customer Relationships
Collaboration Tools
Desktop Solutions
+
sometimes off-line
with replication
…
How to consume? How to set-up?
Apps
IaaS
Infrastructure as a Service
SaaS
Software as a Service
PaaS
Platform as a Service
BPaaS
Business Process as a Service
Source: KPMG
5. ?Things to know about SaaS
Established
functionality &
leading practices
Scalability
‘Old school’
versus ‘New
school’
Multiple access
points
Online / remote
Business role in
technology strategy
Cross-vendor
compatibility
Cost to Value
TCO
Pay as you go/use
Adoption Performance Consumption
Value Technology Integration
Speed to Value
Try before you buy
Subscription
The cloud strategy should be integral to IT and business strategy. Each
organization should perform an analysis of how cloud could be adopted
in your organization – create a case for cloud.
6. ?Considerations when adopting SaaS
Business accelerates the ”as-a-service” model. Complexity of data management,
system integration and management of multiple cloud providers often comes as a
curve ball. IT is increasingly expected to be a business partner and advisor.
Navigating the Cloud jungle
Holistic System Landscape
Business drives SaaS adoption
IT as Business Advisor
Data
SaaS Vendor Contract Negotiation
7. Procurement at SMEs
Timely support of business / operations
Typical pain points Efficiency & Best Value
Manual, time consuming procurement process
What matters to SMEs?
Visibility in availability, price and delivery time of
goods and services
Controlled spend combined with simplicity
Integrated e-Procurement systems
improve visibility & spend control
End-to-end visibility in the procurement process
Easily accessible and efficiently managed
Technology enabled
Procurement at SMEs
Reliance on spreadsheets, paper and offline data
Limited insight and spend analysis
8. The Procurement Process
Purchase
Requisition
Purchase
Order
Vendor
Invoice Payment
Goods
Receipt
3-way match
Approval
workflow
Core Procurement Process
Extended Procurement functionality / requirements:
1. Contract Lifecycle Management
2. Catalogue & Pricelists
3. Strategic Sourcing
4. Enhanced Integration
5. Budgeting & Planning
6. Materials Requirements Planning (MRP)
7. Supplier Self Service
8. Supplier Marketplace / Portal
9. Analytics
10. Supplier Performance Management
Catalogue
Needs
Request
Quote
PO
9. Trends in Procurement and Systems
Procurement Systems and Processes that go along with growth
Scalable and flexible systems – “think big start small and scale fast”
Enable insight & analytics for the right decision making
Simple and easy accessible Procurement Systems
Low or non-real time adoption often an obstacle to improved visibility and control
Reduced configuration & set-up complexity
Eliminate level of reliance on IT to perform business functions
and the effort to change business rules should be minimal
10. Procurify
Purchasing made ridiculously easy
Next generation of purchasing software
Cloud, SaaS, Mobile
In 52 countries
Multi-Vertical in SME’s
Focus on SME’s
11. Procurify
Purchasing in the cloud
Cloud
Innovative process design and increased efficiency
Without the high cost and lengthy time requirement of a traditional ERP
implementation
Trial account - test drive
Register online and import data - start fast
No obligation - quit if you don’t like it
Example – Field workers off-site
12.
13. Why Choose E-Procurement?
Old Way
No processes or antiquated processes
Paper/excel spreadsheets for requisitions and approvals
ERP system makes accounting happy, process falls apart for
everyone else
Disputes with vendors/missed discounts
Finding out too late – who spent what and why??
15. Who is a Good Fit
for E-Procurement?
You’re a fast growing company, hiring rapidly or growing into new markets
You’re under pressure to control and cut costs
Types of Spending – everything outside of payroll
Marketing budgets
Production
Indirect spend
Maintenance and Repairs
Travel
Employee expense reports
18. Procurement:
The New Way
Streamline purchase order process
If you use PO’s already
Average cost per PO: $25 - $100
Cloud e-procurement
Cost per PO goes down to a few dollars
Mobile
Both head office and field workers using the
same process
19. Automates key workflows so
they can be done rapidly
Saves time and creates visibility
into all company spending
5% reduction in costs =
30% increase in revenues
Procurement:
The New Way
20. Case Study
ASCO Aerospace, USA
Manufacturer with 200 employees
Requisitions were done on excel – printed out to be signed off by
approver manually
No way to know if goods were actually received
Procurify
Decreased time spent per PO by 80%
Ability to manage all spending on supplies ranging from $2 dollar
items to capital investments of $1,000,000+
Read the Whole Story: http://www.procurify.com/testimonials/asco
21. Key Learnings
Cloud, SaaS, mobile usage on the rise for SMB/SMEs
Technology enablement for procurement
Efficiency, lower upfront costs, multiple-location management, real-time data
Test-drive solutions before committing
Fact: Cutting costs > increasing revenue for increasing the bottom line
Good fit for cost-control, high-growth, processes-upgrades, you are decentralized
or project-based, better decision-making