ProcurePack e-procurement and vendor management soultion. The document lists down various modules such as e-procurement, RFP management, vendor relationship management, Contract management etc.

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PROCUREPACKTM - Overview and list of features
ProcurePackTM is an end to end e-procurement solution covering all aspects of procurement like Supplier registration, Purchase requisitions management, RFP/Tender management, Reverse auctions and PO management.
The flowchart below depicts various transactions and event workflow in the proposed solution -
ProcurePackTM Module view for purchase process -
Supplier registration & Onboarding
Purchase Requisition
eRFX (RFP/RFQ/RFI)
e-Auction (Forward & reverse auction)
Analysis and reporting
PO generation
Savings report

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Below are the feature lists for various modules of ProcurePackTM.
1.1. Supplier registration module
 Web interface for suppliers for self-registration
 Approval workflow for empanelment of suppliers
 Supplier self service; get current, accurate and complete supplier information filled by suppliers themselves
 Mapping of supplier to categories for auto shortlist at the time of creating events
 Powerful supplier search and filtering utility
 Supplier can attach all relevant documents with profile
 Exhaustive supplier registration form to capture supplier information as per compliance and legal requirements like incorporation, certifications, statutory registrations, financial statements, customer references, etc
 Ability to bulk import, export supplier data
 Mark supplier as ‘active’, ‘suspended’, etc
1.2. RFX (RFP/RFQ/RFI) module
 Purchase Requisition & status tracking
 Wizard based RFX creation
 Approval workflow based on type of event
 Hard/soft deadline configuration
 Facility to mark RFX as private/public/restricted public
 Auto populating list of eligible suppliers
 Configure fields that should be shown to supplier
 Separate section to define scope related clauses with attachments for each clause
 Technical evaluation
o Comprehensive questionnaire creation capability; question types like short answer, long answer, multiple choice - single answer, multiple choice - multiple answer
o Ability to give max marks to each question and weightage to each section
o Specify questions that are mandatory to respond
o Specify questions with which attachment is mandatory
 Quotation items
o Configurable for per unit or total quantity
o Configurable for item level or component level
o Configurable Currency, UOM for each item
o Fields for Baseline price, Target price with checkbox for supplier visibility
o Flexibility to pre-define list of misc charges
o Specify items that are mandatory to quote
o Ability to attach document with every question and get attachment with every quote
o Fields to define lead time and specify if lead time is mandatory
o Functionality to capture supplier remarks for each item
 Give marks to every response from suppliers and compute total score for each supplier

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 Comparative charts to view quotations from various suppliers side by side
 Get supplier’s intent to respond for RFX
 Auto-reminders and Notifications
 One click download of all attachments
 Ability to export output reports into excel/PDF
 Create partial forms, save drafts
 Create RFX from a template or from any existing RFX
 Edit RFX with summary of changes marked
 Ability to place ‘request to resubmit’ and approve/reject the request
 Ability to place ‘request to view’ and approve/reject the request
 Ability to restrict supplier response view till the time deadline is closed (Sealed bid RFP)
 Download complete supplier response as individual document
 Sample tracking status update
 Retract RFX; Close RFX
1.3. Auction module
 Reverse and forward auction
 Configure rules like ‘Beat own bid’, ‘Beat leading bid’
 Define view settings like ‘show winning bid’, ‘show winning rank’, etc
 Conduct auction at item or component level, rank will always be at item level
 Ability to auto extend the auction based on bids placed in limit/cooling period
 Ability to define min/max decrement for each item
 Add attachments to the auction
 Specify terms and conditions of an auction
 Instant messaging utility to communicate with supplier during auction
 Get suppliers ‘intend to participate’
 Create Auction from RFX or from an existing auction; L1 quote becomes baseline price
 Instant Notifications, To Do action
 Comprehensive auction audit trail
 Editing auction and Approval workflow
 Live bidding dashboard, Supplier wise live bid view
 Graphical representation of price reduction for every item for each supplier
 Valid range shown for each item with colour coding
 Dual authentication - apart from application login, secure passkey based access to bidding screen for supplier
 Functionality to disqualify a particular supplier during or before auction
 Ability to pause, extend an in-progress auction
1.4. Misc features, configurations, reports and settings
 User dashboards for RFX, Auction, Requisitions and Actions
 PO creation and catalogue report
 Master data configuration like item, category, department, event type etc

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 Ability to import master data for suppliers
 User ID and role mapping for roles like buyer, viewer, evaluator, auditor, approver, etc
 Supplier and category mapping for empanelment
 Workflow approval for Supplier registration, RFX publish and Auction publish
 Exception handling for approval workflow (modify/remove approver) and evaluation (apply re-evaluation)
 Some of the reports
o Event summary - monthly, userwise
o Savings - userwise , eventwise savings
o Quotation comparison - per unit/total quantity; Item level/component level
o Questionnaire evaluation summary
o Auction bidding details and graphical representation
o Attachment summary
o Event notification summary
o Supplier information report, etc
Salient features -
 Approval workflow – Once events are created/edited, approval workflow can be configured for multiple levels of approval.
 Notifications – For every activity in tool, there are notifications generated in system as well as sent through emails.
 Action items – Based on the roles defined, application will create To-Do for a user which will be shown on his dashboard. For e.g., if a supplier sends request to resubmit his response, corresponding buyer will get an action item to approve/reject his request.
 Event Dashboards – Dashboards provide a summary view of all events of a user, categorized based on stage where the event is, like open, retracted, closed, etc for RFX, scheduled, in progress, closed, etc for auction.
 Role based access – Users can be mapped to specific roles based on their responsibilities like buyer, viewer, approver, evaluator & so on.
 Integrated messaging utility – Instant messenger to send communication to the supplier from within the system without the need to open email. This is useful for sending quick notifications to supplier before or during the event. Also, all such communication becomes part of the event audit trail and messages can be sent to buyer/suppliers from within an event which are shown as notifications as well as sent via email to the recipient. All the message communication is also tracked in audit trail.
 Comprehensive audit trail – All the activities are tracked in an event-wise as well as user- wise audit trail, which serves the purpose of looking at the entire event happenings in one go. Auditors and stakeholders can view the entire audit trail in single click enabling them to keep track of e-procurement activities and ensure audit compliance.
 Auto expiry of passwords – Configurable setting to mark auto-expiry of passwords after certain period.
 Intrusion detection mechanism with IP tracing to ensure full security.