What is Organizing? Characteristics of organizing Importance of Organizing Principles of organization Process of Organizing Identification and Division of work Grouping of Activities Assigning Duties Establishing Reporting Relationships

1. Concept of
Organising and
its Process
Pranav Kishor Choudhary
Shalu
Mohit Kumar

2. What is Organizing?
• Arrange systematically or in an order.
• The process of arranging people and other resources to work
together to accomplish a goal
• It’s the means to translating plans into action.

3. Characteristics of organizing
• The division of work
• Plurality of persons
• Coordination
• Common objectives
• Major subunits
• Levels of management

4. Importance of Organizing
• Benefits of Specialization
• Clarity in working Relationships
• Optimum Utilization of Resources
• Adaption to Change
• Effective Administration
• Development of Personnel
• Expansion and growth

5. Principles of organization
• Principle of unity of objectives
• Principle of specialization
• Principle of coordination
• Principle of parity of authority and responsibility
• Principle of delegation
• Scalar Principle
• Principle of unity of command
• Principle of span of control
• Principle of flexibility
• Principle of simplicity

6. Process of Organizing
Identification and Division of work
Grouping of Activities
Assignment of Duties
Establishing Reporting Relationships

7. Identification and Division of work
• Number and nature of activities to be performed.
• All necessary activities should be identified
• No essential activity should be ignored
• There should be no overlapping or duplication of activities
• All the activities should be coordinated

8. Grouping of Activities
This process is also called departmentalization.
The activities of same nature are grouped together and
assigned to a particular department.
Departmentalization can be done according to:
• Functions
• Customers
• Products
• Geographical Locations

9. Assigning Duties
• Each Individual should be assigned for particular task
• Duties and responsibilities should be clearly defined to avoid
overlapping
• Authority should be defined for every individual
• Duties should be assigned according to the knowledge, Skills
and Experience of an individual.
• A proper match between nature of job and ability is very
important

10. Establishing Reporting Relationships
• Relationships between the individuals
• Determining who is boss and who are his subordinates
• Determining relations between departments
• It’s Reduce inefficiency and conflicts
• And Brings Coordination within the organization.

11. Type of Organization
Organizations are basically classified on the basis of
relationships
There are two types of organizations
1. Formal organization
2. Informal Organization

12. Formal Organization
An organization is formal when the activities of two or more
persons are consciously coordinated towards a common
objective :- Chester Bernard
Characteristics of Formal Organization:
• It is deliberately created
• Formal Authority
• Based on the division of work
• It is based on rules and procedures and is Impersonal
• Defined Inter-relationship
• It is more stable

13. Advantage And Disadvantage Formal Organization
Advantage:
• Systematic working
• Tasks get done in time
• No Overlapping
• Proper Co-ordination
• Scalar Chain
Disadvantage:
• Delay in action
• Avoidance of social need
• No Psychological Satisfaction

14. Informal Organization
“That organization is informal where the mutual relations are
established unconsciously for common objectives.” :- Chester
Bernard
• It is not deliberately created
• No written rules and procedures
• It is Personal
• No formal Authority.
• No place on organization chart.
• Existence depends upon the formal organization.

15. Advantage And Disadvantage Informal Organization
Advantage:
• Fast Communication
• Social Need full filled
• Psychological Satisfaction
• Honest Feedback
Disadvantage:
• Gossips
• No Systematic Working
• Chance of Negative result

16. Conclusion
• Organizing is the process od defining and grouping activities
and establishing authority relationships among them.
• Organizing provides structure to the business enterprise
• Organization arises only when the number of people working
in an enterprise is more than one
• In the absence of division of work, organization is
meaningless
• Organisation structure is both formal and informal which
persist within the organization and both are important for
successful running of the concern
Source: Fundamentals of Management by S.P. Robbins, M Coulter

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