Performance Ally is a software-as-a-service solution that enables organisations to make performance management something authentic, effective and capable of delivering to the bottom line. It keeps performance management on track, headed in the same direction as corporate strategy.

1. You don’t need to be an Einstein to work
smarter with performance management
Performance ally means
we’re all on the same page
Software that keeps your performance
management process on track

2. Performance management is the area of human resources
with the most potential to enhance employee engagement
and productivity. It is also the hardest to get right.
Performance Ally is a software-as-a-service product that helps
organisations make performance management something authentic,
effective and capable of delivering to the bottom line. It keeps performance
management on track, headed in the same direction as corporate strategy.
It does this by helping align individual reviews with company strategy,
streamlining processes, enhancing visibility, and empowering line
managers to take control. These outcomes are based on Pivot’s
strengths: flexible, configurable products that are easy to use,
backed by deep HR knowledge and outstanding support.
Why do performance A flexible solution HR and general management can see
management systems fail? Applying technology to the performance
in real-time how the process is going.
They can be confident people are
Performance management projects start management process can either
following the right process, or can
with so much optimism but typically make a real difference, or simply
take action quickly when they are not.
fail to deliver. The development exacerbate the problems. Performance
They can also get a clear picture of
of them is given a lot of time and management systems fail when they
how individual reviews are aligned with
effort, but often they don’t achieve are simply applying new technology
corporate goals and regularly measured.
employee engagement and alignment. to an already flawed process. With
Performance Ally Pivot Software A hallmark of Pivot systems is ease-
Too often we see organisations where
can offer something different. of-use, which is critical to widespread
performance management isn’t aligned
adoption. Performance Ally is as easy
with company direction because: Delivered as software-as-a-service
to use as a typical website, requiring
• Line managers see the performance so it easily fits into any corporate IT
minimal training to use properly.
management process is too lengthy infrastructure, Performance Ally has
and over-engineered - a been designed to aid a collaborative
approach between the company, Getting performance
“paperwork” exercise.
manager and individual in the management on track
• HR teams are frustrated at
setting of performance objectives, Performance Ally enables you to deliver
manager’s unwillingness to complete
reviewing competence and agreeing on the promise of effective performance
performance reviews according to
on learning and development needs. management. Increased margins result
policy, and a lack of real employee
As a configurable solution, the from the boost in productivity that
involvement in the process. They
performance management process improved engagement provides; quicker
are also hampered by document
clearly reflects an organisation’s own execution of company strategy from the
management and version control
culture and unique focus. There is improved agility and tighter alignment;
that becomes unwieldy.
a “line of sight” created between and reduced costs from lower employee
• CEO and other executives are turnover. From a planning point of
an individual’s role and how that
unable to see regular reports on view you have a clearer, more current
translates to company objectives.
how individual performance is view of your workforce capability.
connecting with company strategy. Standardisation is achieved with
everyone (from staff member to CEO) The benefits are felt right
• Staff are unhappy at lack of through the organisation.
using the same, simple, well disciplined
meaningful participation in their
system. Information is gathered in a
performance management reviews,
uniform way and according to a process
and frustrated at the length of time
designed by your organisation.
taken and the flow-on impact for
remuneration adjustments.

3. Performance Ally
means we’re all on
The Executive: the same journey.
• After setting company strategy and
targets, reports provide details of
overall progress towards company
objectives, in terms of actions versus
outcomes
• Organisational efficiency improved -
paper war and document management
issues are eliminated
• “Stars” are clearly identifiable: high
level reporting of performance and
capability at any time
• Easy configurability of the system
allows the organisational branding,
culture and values to be reflected in
both the process itself and the system “Performance management is about About Pivot Software
that manages it deciding at the highest level what
Pivot Software helps organisations use
the company wants to achieve, and
technology to improve their control over
then driving that vision throughout
Line Managers: complex and often emotional human
the organisation so that each business
resource processes.
• Informal and confidential notes unit supports it. Performance Ally
can be kept to aid discussions is an enabler – it’s the regular Productivity, enhanced transparency
reviews that the tool facilitates that of outcomes and improved employee
• Ability to give clear direction on
are important. The benefit is the engagement are just some of the
performance against goals - easily
updated if things change visibility around compliance. ” positive impacts of implementing
our technology. As human resource
Andrew McLachlan, Performance and
• Individual goals clearly aligned Capability Manager, Meridian Energy. professionals, we understand how
to team goals and ultimately well managed remuneration and
One of New Zealand’s
organisational goals - gauging and performance management policies bring
largest electricity
reporting on team performance is easy organisational values and principles
providers, Meridian
to life.
has 650 staff.
Employees: We enable HR interactions that are
• Own input to goals and “We’ve seen increased consistency meaningful and beneficial. Conversations
between managers and staff are
performance can be recorded and visibility of key processes,
and shared with manager a reduction in data duplication supported, and not replaced, using our
errors, and an overall enhancement solutions which are as easy to use as a
• Clearer connection between individual
in the way performance simple website.
activities and organisational goals
• Active involvement at all
reviews are performed. ” Over 50 organisations across Australia
Andrea Brunner, General Manager, Human and New Zealand use Pivot’s solutions,
stages of the process Resources, FMG.
with the majority coming from the
FMG is a rural financial services energy, resources, financial services and
HR team: company with 27 offices across professional services sectors. The HR
• Monitoring of the process is New Zealand. policy and strategy needs of our clients
simple, clear and easy - automated are met using a secure, internet-based,
follow-ups if necessary highly configurable software-as-a-service
model that fits within any corporate IT
• Organisational consistency
infrastructure. Our clients enjoy a time-
can be assured
saving solution designed for the task; not
• Compulsory objectives can be a generic tool that is ‘made to fit’.
cascaded to qualifying roles
(e.g. Health and Safety)

4. Technical information
Performance Ally is delivered as software-as-a-service. Pivot hosts your Performance Ally
application which you access through a secure internet connection.
Minimum Recommended
system requirements system requirements
Browser: Internet Explorer 6 Browser: Internet Explorer 7 or higher
Adobe Acrobat Reader v7 or Adobe Acrobat Reader v7 or higher
higher Internet access Internet access (high speed)
800 x 600 screen resolution 1024 x 768 screen resolution
Configured application High level security Contact us:
• Performance Ally is configured As your application stores sensitive
to your requirements following employee data Pivot implements high Australian office
a user-needs analysis process. levels of security: PO Box 5373, West Chatswood
• Screens and processes are • Application traffic is subject to a NSW 1515
configured (incorporating your own Thawte 128bit security certificate 1 300 316 879
corporate branding) to ensure the renewed on a regular basis.
system fits your organisation. New Zealand office
• Remuneration data is further
• Full training is provided to the protected with a SHA-1 algorithm. PO Box 20 348, Bishopdale
client’s subject matter experts (SME). Christchurch 8543
• Sophisticated password
+64 3 359 1707
• All software updates and new control is in place.
features are automatic and
• Full audit logs are kept to track
available next time you log in. info@pivotsoftware.com
any access and data changes.
www.pivotsoftware.com
• Performance Ally can co-exist with
• Access is restricted to
your existing payroll or HRIS system.
authorised users.
• Connections are via HTTPS,
Best in class but can be limited further to
hosting provider
identified IP addresses.
• Pivot applications are hosted
in Tier 3 rated data centres in
Backup strategies in place
Auckland and Wellington, NZ.
• Pivot’s hosting providers have a
• Our hosting partner is one of the
standard backup strategy in place.
country’s largest providers of
hosting services, who also manage • Data is available instantly
systems for major government for the last five days.
departments and corporations. • Older data is stored offsite and can
• This facility offers 99.98% availability, be accessed with 24-48 hours.
24x7 monitoring and a high level • Disaster recovery sites are
of server access control. available to ensure continuity.