1. JOB POSTING
11/14/16-11/23/16
Job Title
Site Administrator
Purpose
Site Administrator position at College Park is to be the Hub for all the Corporate Policies and
Procedures and verifies they are being followed when needed by the Plant Management Team.
The areas under her supervision are HR Coordination, Maximo Software Trainer, Procurement
Coordinator, A/P and A/R Coordinator for Maximo and Vendor Set ups and All Plant Event
Planning for Employee Recongition. Site specific duties include Uniforms contract (orders and
deletions), Parking Permits (renewals and tickets), and other Administrative duties as needed
by Plant Manager and special projects assigned from Corporate. Site Administrator is
considered part of the Management Teamat College Park Energy, LLC by Corporate.
Additionally, provides part-time Administrative Support to Decatur-Alabama Superintendent as
it pertains to separation of duties (Corporate policy) Maximo Accounts Payable DE and PO
creation and HR questions. Currently pays bills for Northumberland Closed Plant until sold.
Reports to
Plant Manager of UMCP
Location
Central Heating Plant at the University of College Park, College Park, MD
Status
Hourly-Non Exempt
Job Function
Essential Functions

2. Is responsible for keeping up to date on all policy changes and makes sure Management Team
is performing procedures according to latest updates from Corporate Departments.
Is responsible for Procurement policies and procedures for setting up vendors before they
come into plant and making sure they qualified through ISN if higher than $50,000.
Responsible for maintaining the Plant filing systemwhich includes personnel records according
to State and Federal laws. (I-9 Active and Terminated, Personnel files, Medical files separate
locked cabinets)
Is responsible for New Hire Orientations and Supervisor Onboarding paperwork to send to
Corporate HR and Payroll.
Set up Buddy system paperwork for new hires and supervisor, and track completion in first 30
days and 60 days.
Responsible for maintaining vendor set up documents and record keeping of invoices for 8
years. Site Administrator is responsible for procedures given by Corporate for archiving in
Houston, TX after 8 years.
Responsible for Uniform administration through current vendor, and makes recommendations
as needed to Plant Manager if new vendor is needed. Handle new hire uniform orders. Handle
termination return of uniforms to vendor. (Locker assignments for new uniforms through
Supervisor)
Is to process monthly Accounts Payable invoices, accounts receivable payments, and answers
questions regarding invoice process through Maximo online system. Vendor set ups according
to policy and procedures, $50,000 and above ISN and $50,000 below in plant.
Is responsible for creating annual report in February Minority Owned Businesses we used in
past year. Administrator emails to Customer contact annually. (Accounts Payable contact runs
the report in Solomon and Site Administrator does spreadsheet showing which vendor is a
Minority Owned Business or not and sends to MEDCO)
Responsible for End of Month reports to Corporate and Close of Invoices in Maximo and Visa
Statements with documentation to Accounts Payable in Corporate.
Responsible for approving purchase orders after Plant Manager approves requisitions from
Employees, and sending to vendors with terms and conditions and follows up with the
expediting and delivery of orders as required. Site Administrator will close out of purchase
orders end of year for Blanket POs if balances left...or not.

3. Coordinates paperwork with Corporate Human Resources, Payroll, Benefits and Plant Manager
for Leave of Absences, Worker’s Compensation and other issues as they arise.
Completes Special Projects as requested from Plant Manage, that requires gathering data and
creating communications in professional manner to Corporate or Customer.
Complies with all NA Engie Energy site and corporate safety rules and procedures and is aware
of and communicates SOS twice a month to Safety Manager in Plant.
Other Functions
 Carriesoutother dutiesasassigned
 Acts as a teammemberwithall ENGIE employees
 Complieswithall ENGIEpoliciesand procedures
Requirements
 Must have and maintainavaliddriver'slicense andmustbe insurable underthe Companyauto
insurance program.
 Abilitytomeethighestattendance requirements
Education/Experience
 AA degree in Finance or Business required
 Seven years experience in Office Management required
 Operations & Maintenance Budget experience required.
 Human Resource Generalist training preferred.
 Maximo Software experience preferred.
 Procurement experience required
WorkingEnvironment
 While performingthe dutiesof thisjob,the employee isexposedtoweatherconditions
prevalentatthe time.
 The noise level inthe workenvironmentisusually moderate to high.
 80% of the workis performedindoorsand 20% isperformedoutdoors.Workenvironment
characteristicsdescribedhereare representative of those thatmustbe metby an employeeto
successfullyperformthe essential functionsof thisjob.Reasonable accommodationsmaybe
made to enable individualswithdisabilitiestoperformthe essentialfunctions.
ENGIE NorthAmerica,Inc.is an equal opportunityemployer.
Please visitourwebsite toapplyforthe position: http://www.engie-na.com/information/careers/