The samples of professional email

1. Introduction (Yourself, Company, and Products & Services)
Yourself
Dear Mr. Sokphea,
My name is You Phyrun, a freshman studying at the University of South-East Asia locating
in Siem Reap province. In a single year, I had learnt a whole raft of things influencing
myself. Likewise, I found myself infatuated with English in the old days. Although learning is
fun, many students found it difficult. Furthermore, I am the freshman selecting Information
Technology after I graduated from high school, yet I altered my major to Education in TEFL
when I had successfully completed semester one.
Best of lucks,
You Phyrun.
Simple
Yourself
Dear Mr. Sokphat
As a newly appoint employees of Rainbow Sales Company Pvt. Ltd I would like to take the
apportunity to introduce myself officially to you. My name is You Phyrun and I have joined
your esteemed company as Manager-Maketing on May 1
st
, 2017. I have worked with
Cambodia Interchem Co.,LTD on the job position of Assistant Manager.
Today, I will attend a meeting with the HR development and Manager-Sale, where I will
receive the official marketing record in order to start working on this designation. With my
overall knowledge and marketing skills, I assure you the timely implementation of marketing
strategies and full- fledged growth of the Marketing Development.
I look forward to meet you officially in order to discuss the scope of current marketing
policies. If you require any information, please contact me at youphyrun529@gmail.com
Your faithfully
You Phyrun.
Manager-Marketing.
Complex
Company
Dear Mr. Raksmey,
We would like to take the opportunity to introduce our company services, Cambodian
Interchem Co.,LTD that have been in sale business for the past two years. We look forward
to a wonderful relationship together and success for all concerned.
Venue: Grade Office, Flat No. G-50, Street Gold, Sangkat Tumnup Teuk, Khan
Chamkarmorn, Phnom Penh (East-side of Sovanna Shopping Mall)
Should you have further inquiry, please contact our office at any time.
Many thanks for your corporation.
Yours faithfully,
Cambodian Interchem Co.,LTD.
Simple
The Samples of Professional Email

Company Dear Mr. Vanda,
I would like to introduce our company, CIC that has been in business, Sale for the past five
years.
We have been an established and popular company with an excellent track record for the
best customer satisfaction. We have never compromised on the quality and the services
provided to the customer. We believe in keeping the customers happy and providing them
with products at a very competent price. We have an excellent staffs who will guide you with
their best ideas by keeping in constant touch with your company and informing about the
market trends.
Please free to keep in touch with us about any of your business related
requirement/queries. Please note that we also specialize in Designing Flyers and services
for Promoting activities in the presently market trends.
We would like to offer our service to your company, Grade Design. Our supervisor will
contract you for further discussion at a time convenient to you
We look forward to a wonderful relationship together and success for all concerned.
Wish a positive response from you.
Yours sincerely
You Phyrun.
Complex
ProductsandServices
Dear Candidates,
We would like to introduce our efficient services including the variety of alternative products
in the company, Cambodian Interchem Co.,LTD. Furthermore, we would like to inform you
that on the 7th of October, we have the international exhibition in Khohpich with the
fashionable goods. We would appreciate it if you participate in this exhibition.
Should you have further question, please contact us at any time.
Yours sincerely,
Simple

ProductsandServices Dear Original Motion Picture,
We are pleased to announce to the friends and supporters of Main Street Movie Company
the release of the Kansas soundtrack. This CD is no ordinary soundtrack. On the disk there
are roughly 20 cuts of breathtaking music from the film as well as about 20 clips of dialog
from the film itself. We hope you will enjoy this unique way of experiencing the film.
This CD will initially be available exclusively online, and will only be released in stores
depending on online sales--so we ask that you spread the word among your friends and
family by forwarding this email. Thanks to all of you. We hope you enjoy this unique
soundtrack!
I look forward to hearing from you.
Yours faithfully,
You Phyrun.
Complex
2. Request for Appointment (Meeting Discussion, Dinner)
Meeting
Dear Mr. Kath,
We would like to inform you that on September 27
th
, 2017 we will have an urgent
appointment celebrating in the head office. Would you be able to attend a meeting on 30
th
of
September?
If you have any questions, please don’t hesitate to contact me.
Many thanks for your consideration.
Thanks and best regards,
You Phyrun.
Simple
Meeting
Dear Ms. Curly,
I would like to arrange and appointment with you to discuss your about sons behavior in the
classroom. I feel that a meeting would be extremely beneficial for your son progress in
school. I am available after school hours from Monday to Friday, please let me know when it
is convenient for you to come to school.
You Phyrun.
Complex

Homework
Dear Mr. Noren,
I would like to invite you to joint with my English club at the interdisciplinary research center
locating in American corner SiemRap. Moreover, you can participate in any of my
discussions diurnal.
I have copied everyone on this email.
I appreciate that this will be difficult for you.
If you have any questions, please let me know.
You Phyrun.
Simple
Homework
Dear Mr. Chivly,
I would like to arrange and appointment with you to discuss about the tough assignment
which allocate by the qualified instructors. Similarly, I have invited the undergraduate
students to discuss about the correspondence course. It would be nice if you would help us
in an interdisciplinary research center.
If you have any questions, please let me know.
Warmest regards,
You Phyrun.
Complex
Dinner
Dear Dr. Mean Sokthy,
Since many freshmen and I come from the variety of alternative background study hard, we
felt exhausted with the tough assignment and homework allocating by the informative
lecturer coming from the Australia. Although we must study hard for the ultimate
examination, we would like to invite you for the thanksgiving dinner celebrating on
November 27
th
, 2017. Your kind gesture is deeply appreciated
Warm Wishes,
You Phyrun.
Simple

Dinner Dear Mr. Rus Buthy,
It was a pleasure to meet with you to speak about the Marketing Representative position at
CIC company. I believe my skills and personality match well with what you organization is
looking for in an employee.
A Marketing Representation needs to be creative, organized, and enthusiastic which are all
characteristic I obtained through my internship at Cambodia Interchem. In addition, to my
internship, my Bachelor of Arts in Marketing has given me the knowledge to be successful in
the maketing industry.
If given the opportunity, I believe I can make valuable contributions to your organizations. I
appreciate the time you took to interview me. I am very interested in working for you and look
forward to hearing from you about this position.
Sincerely,
You Phyrun.
Complex

3. Asking for favors (Data & Information, Helps & Supports)
Informationfromthe
University
Dear Mrs. Shiyo,
I am a freshman who studies at the University of South-East Asia locating in Siem Reap
province.
Correspondingly, I need some information about the school fieldtrip commencing on
January 29
th
, 2018. Would you happen to know the confidential information of the teams?
I look forward to your reply.
Yours Truly,
You Phyrun.
Simple
InformationfromtheUniversity
Dear Mr. Peter,
I wonder if you would mind helping me study for my GMAT? I need to score well to enter a
graduate program at Doe University, but am having difficulty completing the math problems
that require more than simple algebra.
Because you recently graduated with a degree in mathematics, you are naturally the most
qualified person for me to turn to. I promise not to monopolize your time--just enough to help
me remember some of the calculus that I have forgotten over the years.
I will really appreciate any help you can offer me and will be happy to return the favor when
the opportunity arises.
I look forward to your reply.
Yours Truly,
You Phyrun.
Complex
Informationfromthe
company
Dear Cambodian Interchem Co.,LTD,
I am a satisfied customer who purchases plenty of superior goods manufacturing in Japan.
Furthermore, I had had some information that relate with your company services. Would you
mind telling me what you undertake?
Yours sincerely,
You Phyrun.
Simple

Informationfromthe
company Dear Cambodian Interchem Co.,LTD,
We write an enquiry when we want to ask for more information concerning a product,
service or other information about a product or service that interests us. These letters are
often written in response to an advertisement that we have seen in the paper, a magazine, a
commercial on television when we are interested in purchasing a product, but would like
more information before making a decision.
Yours sincerely,
You Phyrun.
Complex
Supports
Dear Cambodian Interchem Co.,LTD,
Presently, we just operate the new car garage, so we need some orientations from you.
Likewise, we would like to purchase some products relating to vehicle equipment from your
company.
Yours faithfully,
You Phyrun.
Simple
Supports
Dear Mr. Koe Rathanak,
Thank you for escorting our guest speakers during the fall workshops. Your meeting each
person in the parking lot with a large umbrella was a very thoughtful gesture that everyone
appreciated. No one expected the weather to be so stormy, so you were a real life saver.
Their gratitude was evident. Thanks for being so attentive to details.
Wish a positive response from you.
Best Regards,
You Phyrun.
Complex

4. Confirmation Email (Appointment, Attendance, Information)
Appointment
Dear You Phyrun,
Congratulation, we predicted that you will come to Phnom Penh on June 10th, 2017 for a
senior appointment at British Embassy Phnom Penh. Please attach your information
including a curriculum later, an objective later, and the valid confirmation latters for parents
or the university.
I have copied every intern on this email.
I look forward to meeting you.
Kind Regards,
Phearong.Sdeung.
Simple
Appointment
Dear Mr. Eric,
I deeply regret that I will be unable to keep our appointment scheduled at 12: 00 noon on
Wednesday, 5th March 2014. Due to some urgent circumstances in my office, I have to
travel to Singapore, hence my inability to attend the aforementioned meeting.
I will return on 16th March 2018 and as soon as I return, I will call your office to reschedule
our meeting. Probably we can meet the next day after my return and will call your office in
this regard. Once again, I apologise my inability to attend the meeting.
I look forward to meet you soon and collaborate on our joint project.
Yours Truly,
You Phyrun.
Complex
Attendance
Dear, Mr. Chivly,
Today, we have a conference holding at the main hall of the University of South-East Asia
locating in Siem Reap province. Correspondingly, there are approximately ninety freshmen
who come from the variety of alternative backgrounds will participate in this conference. In
addition, you can learn practical skills that cannot be learnt at university. Would you be able
to attend the conference on 30
th
of December?
Best of lucks,
You Phyrun.
Simple

Attendance
Dear Andrew,
Thank you for your letter and conversation this morning. You asked me to consider the
request from Mark to participate the CIC group.
I have since taken advice on the matter. On the understanding that Mark is no longer a
member of UKIP, in accordance with the provisions of Standing Order 14 confirm that he can
be treated as as a member of your Group for the purposes of our procedures within the
Assembly.
You Phyrun
Complex
Information
Dear, Dr. Rus Bunthy,
I am a diligent freshman selecting Education in TEFL when I have started semester two in
Bakheng Room at the University of South-East Asia. I need the comprehensive information
about the morning class. Would you happen to know when I have the Final test?
Yours Truly,
You Phyrun.
Simple
Information
Dear Khantat,
As I mentioned at our lunch meeting, we plan to hold a meeting in January for anyone
interested in employment at Doe International. It will be at 11:00 a.m. on January 5, in the
auditorium of Building Q on the Springfield Campus. Representatives from each hiring
division will be present to answer questions. Please bring an updated resume and a list of
references. We look forward to seeing you there.
Warm Wishes,
You Phyrun.
Complex

5. Leave Request (school, office, university)
School
Dear Mr. Hull,
My name is You Phyrun studying at grade nine in the Angkor High School. Since many
children need to study English, I had been selected to teach English in the close-knit
community. Likewise, I need to allot most of my time for involvement in extracurricular
activities.
May I have a permission to leave class on 11
th
of February?
You Phyrun.
Simple
School
Dear Mr. Brown,
I am writing this application to request you to grant me leave for three days as I have to go
abroad for a family function, It is my brother’s marriage and I cannot miss it so I humbly
plead you to allow me to take holidays. I have already arranged a replacement teacher who
will take classes for three days on my behalf. I have not taken any leaves before this in this
semester so I hope you will grant me leaves so that I can attend my brother’s marriage
ceremony with my family. I assure you that I will come after three days and then proceed
with my regular classes.
I will be grateful to you for this utmost kindness.
Yours faithfully
You Phyrun
Complex
Office
Dear Mr. Chea Vanara,
My name is You Phyrun who is a new intern for Cambodian Interchem Co.,LTD. Apparently,
I am evaluated by the ultimate examination on October 9th, 2017 at the University of South-
East Asia locating in Siem Reap province. For this reason, I have to stop working for five
days that commence from October 6th, 2017. After the examination process has been
finished, I will come back.
Please contact me at any time.
Yours Truly,
You Phyrun.
Simple

Office
Dear Manager,
I am Anna, Sales Officer writing to inform that my grandmother passed away today in the
early morning due to a sudden heart attack, so I will remain off from the office for three
days. I will also request all the department staff members to attend the funeral ceremony at
3 O’clock to day.
Please consider this email as acknowledgement of leave.
Sincerely,
You Phyrun.
Complex
University
Dear Mr. Pon Sopea,
My name is You Phyrun who is diligent and conscientious freshman studying English three
hours in the morning including break time at the University of South-East Asia. Accordingly,
I had successfully selected as an intern at Phnom Penh city for three months calculating by
British Embassy Phnom Penh. For this reason, I have to leave the University for three
months.
Warm Wishes,
You Phyrun.
Simple
University
Dear Mr. Robin,
I wish to request a leave of absence for 30 days. I plan on leaving June 1
st
, 2018 and
returning June 30
th
, 2018.
The reason for my requested absence is personal. I have been working very hard for the
past few years, and I just need some time to relax and get myself back into shape. If I don’t
get this leave of absence, I don’t know how long I will be able to continue working in the
capacity that I have been.
Thank you for your consideration. If you have any inquiry or issue, hesitate to contact me.
Yours Truly,
You Phyrun.
Complex

6. Submitting Report & Representation
Theofficialdocument
Dear Internship programme manager,
I hope you will inspect my official documents. I had written an essay that accommodated
only 350 words. Likewise, I had submitted the official CV which guaranteed by Mr. Pon
Sophea, Director of Foreign Language Institute, University of South-East Asia. Ultimately,
my documents were verifiable.
Please find attached my curriculum vitae including the essay.
Yours Truly,
You Phyrun.
Simple
Theofficialdocument
Dear General Manager,
At the request of our client, Mr. Brian, bearer of passport number with birth date 26th
September. We are pleased to state that he maintains three corporate accounts in three
different currencies with the Belize Bank International Limited in the name of Juna. Mr.
Crewd has been a client of our bank since September 2008. The current average balance in
the accounts as of January 18th, 2018 varies from a low four-figure to low six-figure range.
Furthermore, we are pleased to state that this account has been conducted in a satisfactory
manner.
Please let us know if we can be of further assistance.
Sincerely,
You Phyrun.
Complex
Report
Dear Internship programme manager,
I had had a nice day with my relatives during the Pchum Ben. Furthermore, I had read the
attached regulations and latter of appointment of the Chevening Internship Programme.
Please find attached my document including the signature.
Warmest regards,
You Phyrun.
Simple

Report
Dear Ms. KaKa,
I have a permit to move a house from 648 Maple Lane to 1600 Main Street in Springfield,
and am enclosing a copy of the mandatory liability insurance policy. As required, a
professional mover has prepared the house and will begin the move Sunday at 6:00 a.m.
and complete it by 10:00 a.m. We have notified the local police and arranged for caution
vehicles to proceed in front of and to the rear of the house while in transit. Please advise if
further information or action is required.
You Phyrun.
Complex
Representation
Dear Chevening alumni,
As far as we have known that the education has always played an important role in a
multicultural society that we were indicated by the people who were educated. In fact,
education can aid us to become the useful members of the society, so it was an important
factor which contributes to social harmony and peace. As a result, I had prepared the
strategic plan to you.
Please kindly find the file attached herein.
Best of lucks,
You Phyrun.
Simple
Representation
Dear Drama
I appreciate the time you spent explaining my options in responding to the divorce papers
served on me January 3. I authorize you to file an answer to the complaint and to file a
counter claim requesting custody of my three children, whose names and birth dates
appear below. In the counter claim, please request that the costs of the suit be paid by my
spouse. It is my understanding that you require a $900 retainer. I further understand you
charge l30 US Dollars per hour for additional filings and court appearances. Enclosed is the
$900 retainer. Please confirm that you will represent me in this matter.
Please kindly find the file attached herein.
Warmest regards,
You Phyrun.
Complex

7. Appreciation and Thank You
Interviewappreciation
Dear Mr. Vat Brus,
Thank you very much indeed for applying for the position of senior sales at Cambodian
Interchem Co.,LTD. In order to complete this process, please do send us your CV and
answer to the following questions. “What is your greatest strength and weakness?”
Note: Please submit your CV and the Answer to this email before Monday 11
th
January
2018.
Should you have further inquiry, please contact our office at any time.
Kind Regards,
Simple
Interviewappreciation
Dear Mr. Liyon,
I would like to thank you for taking the time yesterday to interview me over the phone for
the position Project Manager.
Please accept my sincere appreciation for this job opportunity you gave me. I am very
interested in this opportunity.
After our discussion and further to observing the company’s profile and the job description,
I believe that my extensive experience and competencies fit well with your requirements.
I would appreciate a face to face interview to discuss in detail my qualification and would be
happy to provide any additional information that may be required.
I look forward to hearing from you soon.
Again, thank you for your time and consideration.
Sincerely,
You Phyrun.
Complex

Educationappreciation
Dear Dr. Mean Sothy,
Since I had been taught by a qualified instructor teaching grammar, I have acquired the
valuable knowledge I have never had. The informative lecturer has allocated the tough
assignments to a class regularly, yet some freshmen did not finish their assignments in
time. Although undertaking the assignments was fun, many freshmen found it
difficult. Additionally, I am very happy, indeed proud, to be associated with this class. Also,
I hope that the grammar class is still ongoing.
Warmest regards,
You Phyrun.
Simple
Educationappreciation
Dear Mr. Thompson,
Thank you for being an excellent teacher. I know that teacher like you are not easy to find.
Every day you came to school with a smile on your face and the kind words for all of us.
Your love of learning ignited our curiosity and made learning much more interesting.
You taught us to think with a clear mind and write with clarity. I’ll never forget all those
essays you made us write in class. I was not exactly happy with you for giving so much
work. But today I know the value of all that work. Thank you for teaching us and making us
work hard. I wouldn’t be here today without you.
My Deepest Thanks,
You Phyrun.
Complex
Tutorialappreciation
Dear Mr. Yeat Son,
I am much obliged for your tutors. I had revolutionized myself to the Public Speaking club
since Monday, June 18th, 2017. There were four participants in the club, yet I still have
been corresponding the educated topic albeit with some hesitation. Fortunately, I had your
guide which made my speech better. I was doing my best to compete with them. Good luck
to you!
Thank you very much indeed.
Best of lucks,
You Phyrun.
Simple

Tutorialappreciation
Dear Ms. Susan,
I would like to take the opportunity to thank you for sponsoring my internship this summer
with CIC Corporation. My experience was extremely rewarding. In addition to sharpening
my writing and editing skills, working in direct contact with the media, and maturing
profrssionally, I thoughly enjoyed working with such a great team of people. It was a
pleasure to watch and learn from my fellow colleagues.
In particular, I want to thank you for the time you spent with me discussing my professional
development. Our weekly meetings were very helpful and provided me with insightful
constructive criticism of my work. The research I concluded for my report on the
strengthening of media relationship and public visibility was quite interesting. I hope the
report has provided the public relations department with some solid data and fresh ideas. If
anyone has questions about my report or the methodology of my research, I can be
reached via email at youphyrun529@gmail.com
In addition, thank you for agreeing to write a letter of recommendation on my behalf. It will
be particularly valuable to me as I research for full time positions next spring. I will contact
you periodically to let you know how my career quest is progressing.
Please extend my thanks and appreciation to the entire public relations team for such a
substantive internship experience.
Sincerely,
You Phyrun.
Complex

8. Discussion and NegotiationGroupdiscussion
Dear Mr. Phong Det,
I was a diligent and conscientious freshman who interested in helping people who come from the
variety of alternative areas. Similarly, I was fond of teaching English to Cambodian students who
were keen on education. In a single year, I have found myself infatuated with the organized
people including my firm friends and acquaintances whom I cherished. The reason that I was
interested in English teacher was I can aid the indigent children who occupy the rural areas,
orphanages, and the organizations. Because I was an organized person, I was quite keen on an
English teacher who passionate about facilitates the communications among the common people.
I had detected that teaching English was great and I can acquire plenty of opportunities to
educate the children to become the qualified citizens in the society and I can promote the
education system in my home country where I have occupied. Likewise, I really wanted to
orientate the common people as much as I can, albeit I have not graduated from the University
and I also wanted to exhibit my knowledge, experience, and courage which I have found in the
old days to them every now and then. Could you please participate in a group discussion holding
on October 26th, 2017 at the University of South-East Asia? We will discuss about the education
system in the rural areas.
Warm Wishes,
You Phyrun.
CheveningInternship
Programmenegotiation
Dear British Embassy Phnom Penh,
The reason that you should select me as an intern for your programme was I am a loyal intern
participating many training workshops. Also, I had had the capability to communicate and
exhibited myself in a clear manner, whether in writing or speaking. I also ready to labour beyond
the call of duty in order to meet goals or to solve problems, even if the job in negotiation was not
one of the regular works I was usually assigned.
Warmest regards,
You Phyrun.
Internnegotiation
Dear Mrs. Phearong.Sdeung,
During the internship, I had imposed that I had a considerable fortune to seeking for guidance
and inspiration on how to brighten my future careers and higher education experience. I want to
challenge myself with any interns. I want to acquire a contemporary networking with new
volunteers who came from the variety of alternative areas. Notwithstanding, I really need some
orientations about communication from the acquaintances I occupied with.
Sincerely,
You Phyrun

Heading Greeting Body Closing
From
To
Subjects(Title)
DearMr.Phyrun,
Thanks
I would appreciate it if you All the best
Many thanks for your consideration. Best of lucks,
Thank you for your patience. Best wishes
Thank you very much indeed. Kind Regards,
Replies
I appreciate that this will be difficult for you. Regards,
I look forward to hearing from you. Sincerely,
I look forward to meeting you. Thanks and best regards,
I look forward to your reply. Warm Wishes,
If you found this to be helpful, I sincerely appreciate your up vote. Yours Faithfully,
If you have any questions, please don’t hesitate to contact me. Yours Sincerely,
Request
Please free to keep in touch with us about any of your business
related requirement/queries.
Yours Truly,
Please find attach my file. Cordially,
Please kindly find the file attached herein. Warmest regards,
Apologies
I am extremely sorry for….
I am writing in order to apologize for…
I would like to apologize for
Please accept our apologies
Please accept our apologies once again.
Unfortunately, I will not be able to
I would rather not
Asking
May I make a request?
Would you be able to attend a meeting on 30
th
of September?
Would you happen to know….?
Would you mind telling me….?

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The samples of professional email