2. How to get prepared
What is the purpose of the presentation?
– Is it to sell, inform, support, inspire or instruct
To whom are you presenting?
– Know your audience
What form will the presentation take?
– Knowing your audience will determine the form your presentation should take
How much time do you have?
– Always plan to end early
Where is the presentation taking place?
– Is it a online, office, conference room, hall
Research
www.faalictacademy.com2
3. Tips to be Covered
Outline
Planning
Slide Structure
Fonts
Colour
Background
Visual Aids
Charts
Spelling and Grammar
Conclusions
Questions
References
3 www.faalictacademy.com
4. Outline
Make your 1st or 2nd slide an outline of your
presentation
– E.g. previous slide
Follow the order of your outline for the rest of
the presentation
Only place main points on the outline slide
– E.g. Use the titles of each slide as main points
4/6/20164 www.faalictacademy.com
5. Planning
Gather your
information before
putting them into
PowerPoint
Create a unique
design for your
presentation
www.faalictacademy.com5
6. “Good” Slide Structure
Use 1-2 slides per minute of your presentation
Summarize your ideas, not complete
sentences
Avoid wordiness: use key words and phrases
only
Include 4-5 points per slide using bullet points
4/6/20166 www.faalictacademy.com
7. “Bad” Slide Structure
This page contains too many words for a
presentation slide. It’s not summarized,
making it difficult for your audience to read and
for you to present each point. Although there
are exactly the same number of points on this
slide as the previous slide, it looks much more
complicated. In short, your audience will
spend too much time trying to read this
paragraph instead of listening to you.
4/6/20167 www.faalictacademy.com
8. “Good” Slide Structure
Show one point at a time:
– Will help audience concentrate on what you are
saying
– Will prevent audience from reading ahead
– Will help you keep your presentation focused
4/6/20168 www.faalictacademy.com
9. “Bad” Slide Structure
Do not use distracting animation
Do not go overboard with the animation
Be consistent with the animation that you use
4/6/20169 www.faalictacademy.com
10. “Good” Fonts
Use at least an 18-point font
Use different size fonts for main points and
secondary points
– this font is 24-point, the main point font is 28-point,
and the title font is 36-point
Use a standard font like “Times New Roman”
or “Arial”
4/6/201610 www.faalictacademy.com
11. “Bad” Fonts
If you use a small font, your audience won’t be able to read what you have written
CAPITALIZE ONLY WHEN NECESSARY. IT
IS DIFFICULT TO READ
Don’t use a complicated font
4/6/201611 www.faalictacademy.com
12. “Good” Colour
Use a font colour that contrasts sharply with
the background
– E.g. blue font on white background
Use colour to reinforce the logic of your
structure
– E.g. light blue title and dark blue text
Use colour to emphasize a point
– But only use this occasionally
4/6/201612 www.faalictacademy.com
13. “Bad” Colour
Using a font colour that does not contrast with
the background colour is hard to read
Using colour for decoration is distracting and
annoying.
Using a different colour for each point is
unnecessary
– Using a different colour for secondary points is also
unnecessary
Trying to be creative can also be bad
4/6/201613 www.faalictacademy.com
14. “Good” Background
Use backgrounds such as this one that is
attractive but simple
Use backgrounds which are light
Use the same background consistently
throughout your presentation
4/6/201614 www.faalictacademy.com
15. “Bad” Background
Avoid backgrounds that are distracting or
difficult to read from
Always be consistent with the background that
you use
4/6/201615 www.faalictacademy.com
16. “Good” Visual Aids
Illustrate your ideas
with visual aids.
– E.g. Images and
videos
www.faalictacademy.com16
17. “Bad” Visual Aids
Do not use
distractive
background audio or
media clips
www.faalictacademy.com17
18. Charts
Use charts rather than just words to make your
information more meaningful
– Data in charts is easier to comprehend & retain than
raw data
Always title your Charts
4/6/201618 www.faalictacademy.com
21. Spelling and Grammar
Proof read your slides for:
– speling mistakes
– the use of of repeated words
– grammatical errors you might have make
You can also find someone else check your
presentation!
4/6/201621 www.faalictacademy.com
22. Conclusion
Use an effective and strong closing
– Your audience are likely to remember your last
words
Use a conclusion slide to:
– Summarize the main points of your presentation
– Suggest future avenues of research
4/6/201622 www.faalictacademy.com
23. Questions??
End your presentation with a simple question
slide to:
– Invite your audience to ask questions to test their
understanding
– Provide a visual aid during question period
– Avoid ending a presentation unexpectedly
4/6/201623 www.faalictacademy.com
25. Final tips
Practice! Practice! But don’t memorize
Speak loud and clear
Be confident
Avoid being verbose or wordy
Give out handouts after the presentation if
necessary
Inspire your audience
Reading directly from a script decreases
credibility www.faalictacademy.com25
