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Sabc presentation tips april 2011(2)


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Presentation Tips

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Sabc presentation tips april 2011(2)

  1. 1. SABC 2010-11 Presentation <ul><li>Opening Q&A on SABC event </li></ul><ul><li>Poster Board Presentation </li></ul><ul><li>Power Point Oral Presentation </li></ul>
  2. 2. Opening Q &A <ul><li>April 21 st Event Agenda... </li></ul><ul><li>Judging Guidelines... </li></ul><ul><li>Mentor Declaration... </li></ul><ul><li>Abstract – 250 Words... </li></ul><ul><li>Lab Journal... </li></ul><ul><li>Invitations to event...RSVP... </li></ul><ul><li>Poster and PowerPoint Requirements... </li></ul><ul><li>SABC Website – News/Regional/PEI – Presentation Resources 2011 </li></ul>
  3. 3. Poster Requirements <ul><li>Regional/National Competition Backboards are provided... </li></ul><ul><li>Posters, if possible, should be printed on one large sheet (preferably laminated) that can be rolled up for easier transportation. It then can be attached in a temporary fashion to the backboard... </li></ul><ul><li>All exhibits, including all accessories, must be confined to a table or floor space not to exceed 0.8 metres, front to back; 1.2 metres side to side; and 3.5 metres maximum height from the floor... </li></ul>
  4. 4. Poster Requirements <ul><li>The best way is to do your poster is in PowerPoint, or similar, and then have it printed at a print shop. It should be printed on a large sheet, (e.g. 90 cm. x 120 cm). </li></ul><ul><li>Make sure that your Mentor has reviewed your poster before you have it printed. </li></ul>
  5. 5. Poster Presentations <ul><li>Grab Attention! </li></ul><ul><ul><li>Title should be readable 6-7 m away </li></ul></ul><ul><li>Deliver your message quickly </li></ul><ul><ul><li>Viewers must grab the “science” in 2-3 min </li></ul></ul><ul><li>Write a concise abstract </li></ul><ul><ul><li>Transmit the important point of your poster </li></ul></ul><ul><ul><ul><li>Consider the viewer who may only read the abstract </li></ul></ul></ul>
  6. 6. Poster Presentations effective! <ul><li>Keep text to an absolute minimum </li></ul><ul><li>Tell your story with graphics as much as possible </li></ul><ul><li>Make your poster easy on the eyes </li></ul><ul><ul><li>Use dark type on pale background </li></ul></ul><ul><ul><li>Design simple flow paths </li></ul></ul><ul><ul><li>Double space text </li></ul></ul><ul><ul><li>Use easy to read fonts at 18pt minimum </li></ul></ul>
  7. 7. Poster Presentations ...remember! <ul><li>What hooked me? </li></ul><ul><li>What did I get from a good presentation? </li></ul><ul><li>Could I have gotten the basic message if the presenter had not been there? </li></ul>
  8. 8. Example of a “poor” poster
  9. 9. Example of a “good” poster
  10. 10. Poster Boards
  11. 11. Poster Boards
  12. 12. Poster Boards
  13. 13. Poster Boards
  14. 14. Poster Boards
  15. 15. Poster Boards
  16. 16. Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides
  17. 17. Tips to be Covered <ul><li>Outlines </li></ul><ul><li>Slide Structure </li></ul><ul><li>Fonts </li></ul><ul><li>Colour </li></ul><ul><li>Background </li></ul><ul><li>Graphs </li></ul><ul><li>Spelling and Grammar </li></ul><ul><li>Conclusions </li></ul><ul><li>Questions </li></ul>
  18. 18. Outline <ul><li>Make your 1 st or 2 nd slide an outline of your presentation </li></ul><ul><ul><li>Ex: previous slide </li></ul></ul><ul><li>Follow the order of your outline for the rest of the presentation </li></ul><ul><li>Only place main points on the outline slide </li></ul><ul><ul><li>Ex: Use the titles of each slide as main points </li></ul></ul>
  19. 19. Slide Structure – Good <ul><li>Use 1-2 slides per minute of your presentation </li></ul><ul><li>Write in point form, not complete sentences </li></ul><ul><li>Include 4-5 points per slide </li></ul><ul><li>Avoid wordiness: use key words and phrases only </li></ul>
  20. 20. Slide Structure - Bad <ul><li>This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you. </li></ul>
  21. 21. Slide Structure – Good <ul><li>Show one point at a time: </li></ul><ul><li>Will help audience concentrate on what you are saying </li></ul><ul><li>Will prevent audience from reading ahead </li></ul><ul><li>Will help you keep your presentation focused </li></ul>
  22. 22. Slide Structure - Bad <ul><li>Do not use distracting animation </li></ul><ul><li>Do not go overboard with the animation </li></ul><ul><li>Be consistent with the animation that you use </li></ul>
  23. 23. Fonts - Good <ul><li>Use at least an 18-point font </li></ul><ul><li>Use different size fonts for main points and secondary points </li></ul><ul><ul><li>Main pt is 26, and the this font is 22 </li></ul></ul><ul><li>Use a standard font like Times New Roman or Arial </li></ul>
  24. 24. Fonts - Bad <ul><li>If you use a small font, your audience won’t be able to read what you have written </li></ul><ul><li>CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ </li></ul><ul><li>Don’t use a complicated font </li></ul>
  25. 25. Colour - Good <ul><li>Use a colour of font that contrasts sharply with the background </li></ul><ul><ul><li>Ex: blue font on white background </li></ul></ul><ul><li>Use colour to reinforce the logic of your structure </li></ul><ul><ul><li>Ex: bold blue title and dark blue text </li></ul></ul><ul><li>Use colour to emphasize a point </li></ul><ul><ul><li>But only use this occasionally </li></ul></ul>
  26. 26. Colour - Bad <ul><li>Using a font colour that does not contrast with the background colour is hard to read </li></ul><ul><li>Using colour for decoration is distracting and annoying . </li></ul><ul><li>Using a different colour for each point is unnecessary </li></ul><ul><ul><li>Using a different colour for secondary points is also unnecessary </li></ul></ul><ul><li>T r y i n g t o b e c r e a t i v e c a n a l s o b e b a d </li></ul>
  27. 27. Background - Good <ul><li>Use backgrounds such as this one that are attractive but simple </li></ul><ul><li>Use backgrounds which are light </li></ul><ul><li>Use the same background consistently throughout your presentation </li></ul>
  28. 28. Background – Bad <ul><li>Avoid backgrounds that are distracting or difficult to read from </li></ul><ul><li>Always be consistent with the background that you use </li></ul>
  29. 29. Graphs - Good <ul><li>Use graphs rather than just charts and words </li></ul><ul><ul><li>Data in graphs is easier to comprehend & retain than is raw data </li></ul></ul><ul><ul><li>Trends are easier to visualize in graph form </li></ul></ul><ul><li>Always title your graphs </li></ul>
  30. 30. Graphs - Bad
  31. 31. Graphs - Good
  32. 32. Graphs - Bad
  33. 33. Graphs - Bad <ul><li>Minor gridlines are unnecessary </li></ul><ul><li>Font is too small </li></ul><ul><li>Colours are illogical </li></ul><ul><li>Title is missing </li></ul><ul><li>Shading is distracting </li></ul>
  34. 34. Spelling and Grammar <ul><li>Proof your slides for: </li></ul><ul><ul><li>speling mistakes </li></ul></ul><ul><ul><li>the use of of repeated words </li></ul></ul><ul><ul><li>grammatical errors you might have make </li></ul></ul><ul><li>If English is not your first language, please have someone else check your presentation! </li></ul>
  35. 35. Conclusion <ul><li>Use an effective and strong closing </li></ul><ul><ul><li>Your audience is likely to remember your last words </li></ul></ul><ul><li>Use a conclusion slide to: </li></ul><ul><ul><li>Summarize the main points of your presentation </li></ul></ul><ul><ul><li>Suggest future avenues of research </li></ul></ul>
  36. 36. Questions?? <ul><li>End your presentation with a simple question slide to: </li></ul><ul><ul><li>Invite your audience to ask questions </li></ul></ul><ul><ul><li>Provide a visual aid during question period </li></ul></ul><ul><ul><li>Avoid ending a presentation abruptly </li></ul></ul>
  37. 37. Example “poor” or “good” slide
  38. 38. Example “poor or good” slide
  39. 39. Oral Presentation <ul><li>Consider </li></ul><ul><ul><li>Posture </li></ul></ul><ul><ul><li>What are your hands doing? </li></ul></ul><ul><ul><li>Are you smiling? </li></ul></ul><ul><li>Speaking </li></ul><ul><ul><li>Point to the screen, speak to your audience </li></ul></ul><ul><li>Dress </li></ul><ul><ul><li>Business casual </li></ul></ul>
  40. 40. Oral Presentation <ul><li>Preparation </li></ul><ul><ul><li>You want to hold the judges attention and share your knowledge </li></ul></ul><ul><li>Audience </li></ul><ul><ul><li>Judges are experts, try to excite them with your knowledge and enthusiasm </li></ul></ul>
  41. 41. Oral Presentation <ul><li>Content </li></ul><ul><ul><li>Define your purpose, topic and scope </li></ul></ul><ul><li>Clarity </li></ul><ul><ul><li>Introduction, body and conclusion </li></ul></ul><ul><li>Showcase </li></ul><ul><ul><li>Use simple, direct, active words </li></ul></ul><ul><ul><li>Keep your language at a level you are comfortable with </li></ul></ul><ul><ul><li>Try to summarize facts and data </li></ul></ul>
  42. 42. Oral Presentation <ul><li>Timelines </li></ul><ul><ul><li>10 minutes and 5 minutes for questions </li></ul></ul><ul><ul><li>Be sure to summarize and conclude </li></ul></ul><ul><li>Practice, Practice and Practice </li></ul><ul><ul><li>Use friends and family </li></ul></ul><ul><ul><li>Use your visual aids to rehearse </li></ul></ul><ul><ul><li>Try not to use notes </li></ul></ul>
  43. 43. Thank You and good luck! Questions and Comments...