OnBoard’s 3 Annual Planning Tools to Increase Board Effectiveness
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OnBoard easily transforms cumbersome annual tasks into simple, automated, and replicable annual processes. See the many ways you can use OnBoard to maximize your board’s effectiveness. Customer Education Manager, Andrew Somples, will highlight and demonstrate three annual planning tools, focusing on how OnBoard can dramatically increase your board’s efficiency.
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OnBoard’s 3 Annual Planning Tools to Increase Board Effectiveness
- 1. Annual Planning Tools to Increase Board Effectiveness January 31 | 2:00 p.m. ET Andrew Sompels, Customer Education Manager
- 2. OnBoard | ©2021 Passageways, Inc. Confidential. All rights reserved. About Today's Webinar • Skills Tracking • D&O Questionnaires • Board Assessments • Wrap-Up & Q/A Andrew Sompels Customer Education Manager
- 3. OnBoard | ©2021 Passageways, Inc. Confidential. All rights reserved. Housekeeping 3 Please ask questions at any time using the Q&A Button Chat or ”raise your hand” if you need anything Attendee Mics are muted by default
- 4. OnBoard | ©2021 Passageways, Inc. Confidential. All rights reserved. About our Audience Today Industries • Arts & Entertainment • Associations • Financial Institutions • Healthcare Organizations • Manufacturing • Nonprofits • Technology Types of Boards • Public Companies • Private Companies • Non-profits Roles • Board Secretaries • CEOs, CFOs, Executives • Executive Assistants • Paralegals • General Counsel • Vice Presidents
- 5. OnBoard | ©2021 Passageways, Inc. Confidential. All rights reserved. What we do: Inspire and enable organizations to do their best work in a digital world. 5
- 6. OnBoard | ©2021 Passageways, Inc. Confidential. All rights reserved. Framework Landscape Membership Planning/Work Operations Effectiveness Analytics/Benchmarking Disclosures/Reporting
- 8. OnBoard | ©2021 Passageways, Inc. Confidential. All rights reserved. Skills Tracking Poll
- 9. OnBoard | ©2021 Passageways, Inc. Confidential. All rights reserved. Operationalize experiences and skills of your board 9 • More diverse than ever before… and improving • Recognize and alleviate experiential blind- spots • More than meets the eye
- 10. OnBoard | ©2021 Passageways, Inc. Confidential. All rights reserved. Why Track Your Board’s Skills? 10 Comprehensive view of board members’ skills and experience Make informed decisions for succession planning & recruitment Important part of your board’s future
- 11. OnBoard | ©2021 Passageways, Inc. Confidential. All rights reserved. Skills Tracking • Members Self Report Skills • Quickly Identify Skill Gaps • Informed Recruitment and Succession Planning • Board Composition in Central, Secure Location Build high-performing boards with insights to help recruitment and succession planning efforts
- 14. OnBoard | ©2021 Passageways, Inc. Confidential. All rights reserved. D&O Questionnaires Poll
- 15. 1 2 3 OnBoard | ©2021 Passageways, Inc. Confidential. All rights reserved. D&O Questionnaires for Public Corporations Ensure Independence & Disclosure Failure to disclose information can do a lot of harm Required by the SEC – Exchange Act of 1934
- 16. 1 2 3 OnBoard | ©2021 Passageways, Inc. Confidential. All rights reserved. Conflict of Interest Questionnaires for Private Organizations & Nonprofit Boards Identify possible conflicts of interest – competing interests & loyalties Conflict of Interest Policies Example: Self-dealing
- 17. OnBoard | ©2021 Passageways, Inc. Confidential. All rights reserved. D&O Questionnaires • Pre-filled Answers • eSignatures • Attachments • Duplicated Surveys and Responses Save Time • Easily Respond on Free IOS or Android App Transform a cumbersome task into a simple, automated and replicable annual process
- 20. OnBoard | ©2021 Passageways, Inc. Confidential. All rights reserved. Board Assessments Poll
- 21. OnBoard | ©2021 Passageways, Inc. Confidential. All rights reserved. Board Assessments (Evaluations) • Types Include: • Board Assessments • Director Assessments • CEO Assessments • Typically conducted during end of year • Helps prepare for upcoming year – what changes need to be made? • Part of organization’s bylaws or required by stock exchange listing standards
- 22. OnBoard | ©2021 Passageways, Inc. Confidential. All rights reserved. Board Assessments • Question Templates • Easily Duplicate Assessments • Anonymous Responses for Honest Feedback • Easily Respond on Free IOS or Android App Board, committee or CEO assessments set the foundation for development priorities and helps strengthen the organization’s governance performance and practices.
- 25. Contact & Help OnBoard Sales Team 765.535.1882 More@onboardmeetings.com OnBoard Customer Success Team OBpros@onboardmeetings.com Technical Support: (765) 535-1880, option 1 help@onboardmeetings.com Online knowledgebase onboardmeetings.com
- 26. Indianapolis Lafayette London Sydney
Editor's Notes
- Introductions – Karen, Andrew say a couple things about themselves Karen overview agenda
- Karen: Just a few housekeeping tips before I introduce today's speakers. All phone lines have been muted to eliminate any background noise. If you have any technical challenges, please use the chat feature and we'll help you troubleshoot any issues you're having. If during the presentation you have a question, please use the Q&A button and we'll try to respond to as many questions as we can during the presentation. For questions that don't get answered, we will follow up via email after the webinar.
- Since a few prospects on the line today...quick overview of OB At OnBoard we want to make it easier for board administers and the board itself to coordinate, communicate, and collaborate. This way boards are free to focus on realizing their ambitions for the organizations they govern. OnBoard was founded on the campus of Purdue University in 2003, and today we we serve more than 2,000 organizations and their 12,0000 boards and committees. We pride ourselves on being one of the easiest to user board management platforms and we have the #1 rated ios app. Our goal is to make your meetings more efficient, more secure, and still be easy to access.
- Framework: Policies, regulations, roles and responsibilities Landscape: board makeup, the committees, hierarchy charts Members ship of your board Planning and Work for your meetings Operations of the Meetings Evaluating the effectivess of your board Reviewing that Analytics and benchmarking for your meetings And The reporting and diclosuers . We realize you all do a lot of work and what we’re going to review today is just small part of that. But hopefully these tools will help you streamline these responsibilities and manage them all in one place.
- Today, skills are become more vast and varied, and we need a way to track who has what skills to best manage the landscape and membership of your board.
- Seeing more diverse than ever and how it’s improving in positive way Blind spots whether experiential or competencies Often not recruited for just one skill – like recruiting for a national team – need to know who the point guard is or the forward. Need to have a good understanding of skill sets people have.
- Get to know your board - who they are and what do they uniquely bring to the group? Why are they on the board, what drives them? Strategically - what skills are important for your board to best support the organization? Do you have them captured somewhere? Looks for Gaps – when you know the skills that are most important to the organization and you know the skills you have on your board today – now you can look for the Gaps - Planning for the future - If you don’t have a way of tracking skills, then how do you know what you need when you are looking for the next board member?
- Save you and your members time by quickly capturing skills in one place to allow you to make informed decisions about the future of your board. Members can self report skills. Admins can track and manage those skills and send reminders all in one place Once capture, the skills chart and matrix help you to quickly identify skill gaps across your board and committees This allows you to make informed decisions when it comes to new member recruitment and success planning. Again, the goal ovverall, you save time and minimize complexity by having your board composition data in a central secure location.
- As part of your disclosures and reporting, you may be required to have your Directors and Officers have to complete questionnaires for conflicts of interest and other disclosures. But how are you doing that currently?
- Sections 13 and 15 of the Exchange Act of 1934 describe the periodic requirements for registered and unregistered companies to make public disclosures of material information for shareholders. The statements on the D&O questionnaires are designed to fully capture all business relationships that board directors, officers and principal shareholders have. D&O questionnaires ensure independence and require pertinent parties to disclose conflicts of interest. D&O questionnaires can take various forms and they can be very detailed. The General Counsel usually takes the lead in reviewing D&O questionnaires because of the potential for liability of directors, officers or shareholders if they make misstatements or fail to provide all relevant information. Penalties for not complying with D&O questionnaires and not fully reporting can be steep and harsh. So it’s very important that you have an effective way to complete and review this documentation.
- Private or non-profit board may have certain policies that require board members to report on their conflicts of interests. Ideally all board members would act out of their best interest for your organization, but sometimes those lines can be blurred. This is why those conflict of interest policies are important for the organizations. An example of this is self-dealing when someone strikes a deal that benefits them instead of the organization they serve. So regardless of your organization type, a good policy for conflict of interest helps mitigate risk and promote good governance across your board members.
- Our goal is to save you and your members time, reduce errors and inconsistencies, streamline the process to create and review, have better tracking and reminders, and make everything secure while also easily accessible. Can be used for sensitive governance surveys like conflicts of interest questionnaires, financial disclosures, and more. Save Time with Creating and Completing Capabilities uniquely tailored for directors and officers like pre-filled answers, eSignatures, and reference attachments. Duplicate last year’s questionnaire and responses to save time in creating and completing the questionnaire. The free OnBoard IOS and Android app lets directors answer questions from any device.
- So we’ve reviewed how to track skills and manage and complete complex questionnaire documents in OB, but how can we effectively assess the performance of the members themselves. And my first question is how are you currently assessing your board?
- Our goal is to save you and your members time, streamline the process to create, respond, and review the assessments, have better tracking, easily remind your members, and make everything secure and ANONYMOUS. Purpose built workflow for creating board assessments within the platform Leverage pre-made templates built by government experts Create and duplicate assessments for reuse annually, quarterly, and so on. Collect anonymous responses to create open, honest feedback. OnBoard’s free IOS and Android app allows members to complete assessments on any device.
- Mike