2. The NCTO MIS is the administrative backbone of the
National Cash Transfer Project. It is the tool that facilitates
the collection, processing, management and dissemination
of data essential for program operations, accountability,
and policy-making and the platform through which program
information will travel across different institutional levels.
Its fundamental purpose is to ensure that each process
needed to run the NCTO is carried out correctly for each
stakeholder. It is also the main source of data for program
monitoring; and transforms data into useful information for
management use.
The NCTO MIS would therefore ensure accurate and timely
management of high volume of beneficiaries data, often
across multiple sites and levels of program implementation,
minimize error, fraud and corruption by warning end-users
when data discrepancies or violations occur, as well as to
better integration of social protection policies.
3.
4.
5. The SCTU and NCTO MIS will support beneficiaries
registry. The beneficiaries registry will house the
following beneficiaries dataset:
• Eligible Households data
• Caregivers and alternates data
• Enrolled beneficiaries data
The structure of the beneficiaries registry at state and
federal levels is designed to be such that the datasets
are disaggregated into states, LGAs and Communities
for easy access, management and control.
6. It is also pertinent to mention that for the database
of enrolled beneficiaries, the caregivers must be
filtered and kept separately from the alternates for
ease of access, data control and use.
9. • NCTO MIS mines eligible HHs from NSR and stores
in the National Beneficiaries Registry (NBR).
• NCTO shares eligible HHs list with SCTUs.
• SCTU MIS verifies HHs list with SOCU SSR and
stores in the State Beneficiaries Registry(SBR).
• SCTUs share HHs list with CTFs for community
disclosure
• CTFs disclose HHs list in communities for validation
• CTFs facilitate identification of caregivers and
alternates by HHs
10. • CTFs collate caregivers and alternates
(beneficiaries) list and send to SCTU MIS staff
for entry into beneficiaries template in defined
order of state, LGAs and communities and on
completion store in State Beneficiaries Registry.
• SCTU MIS staff will collate and share caregivers
and alternates dataset with NCTO MIS staff.
• NCTO MIS staff will collate states beneficiaries
dataset and store in National Beneficiaries
Registry (NBR).
11. • NCTO Payment unit will collect caregivers
and alternates data from NBR and share with
PSPs for enrolment.
• On completion of enrolment, PSPs will share
enrolled beneficiaries data with NCTO for
verification.
• After verification, enrolled beneficiaries data are
stored in the NBR and shared with SCTU for
storage in SBR.
12. • Currently the SBR and NBR are being collated in
Excel flat files and disaggregated into states, LGAs
and communities.
• The Excel files, the SBR and NBR are currently
being housed in the PCs of MIS staff.
• The use of Excel platform for collating beneficiaries
data has its own challenges:
a: easy to manipulate data without audit trail
b: prone to human error, fraud and corruption
c: prone to loss of data integrity
d: very difficult to verify, handle and manage
large volumes of beneficiaries data
13. At state and federal levels, the responsibility of
maintaining the integrity of beneficiaries’ database
lies with the MIS staff, the Heads of SCTU and
NCTO Project Coordinator. However, this function is
delegated more to the MIS Staff, without prejudice
to other administrative structures.
Data Integrity and Security
The MIS staff in order to protect the integrity and
provide security to sensitive beneficiaries data
against corruption and loss must:
14. • Not disclose personal system passwords or
other security details to other staff or external
person; or use anyone else’s login.
• Not to leave Personal Computers (PCs)
unattended to without logging off.
• Check external devices for viruses and malware,
even if the device is perceived clean before
allowing access to PC.
• Protect their PCs with licensed Internet based
anti-virus software and update them regularly
to guard against internet spyware, malware and
other system threats.
15. • Harden their passwords using conventional
techniques to avoid easy violation.
• Physically secure their PCs and database
platforms from damage or loss to human error,
technical problems, or natural disasters.
• Backup programme data regularly in external
devices and store in secure and fireproof
environment to guard against data loss to
corruption, theft, fire or flood.
• Implement strict rules to limit access to sensitive
database platforms to avoid theft, unauthorised
manipulations or sabotage.
16. • NCTO MIS team is currently working on converting
the NBR from the vulnerable Excel flat file format to
a more formidable and secure Relational Database
Management Platform(SQL).
• Most of beneficiaries data have been converted
already into relational database format while still
working on the remaining to have a full database
that is safe, secure, more manageable and easily
scalable.
• The conversion process is being done in parallel
with the development of an interim MIS solution.
17. • MIS ToR has been developed and approved by
WB to procure a consultant for the design and
development of technical specifications for the
MIS. We are awaiting the commencement of the
procurement process.
• The full implementation of the MIS is expected to
take about 18 months but in the interim, the
NCTO MIS team is designing an interim MIS
solution to help run the major operations of the
program (NBR, Payment, M&E, Finance) until the
establishment of a substantive MIS
platform.
