The document discusses setting up awards in Oracle Grants Accounting, including defining payment terms, credit types, billing forms and cycles, award purpose codes, and allowed cost schedules. It also covers creating award templates, entering installments against awards, and configuring security at the award level. Installments can be entered on a fixed or periodic basis and allocated to projects or tasks from the award funding. Reports due from awards can also be tracked.

1. Awards

2. Objectives
– Describe the setup steps for awards and award
templates
– Discuss how to create awards
– Discuss award-related security
– Discuss the installment entry procedure

3. Agenda
– Fundamental Award Setup
– Award Templates
– Creating Awards
– Security
– Installments and Project Funding

4. Award Implementation Steps
Steps for setting up Awards Required or Optional
Define Payment terms Required
Define Credit types Optional
Define Billing Extensions Predefined
Set up Award Purpose Codes Required
Set up Award Terms and Conditions Optional
Set up Award Roles Required
Set up Report Templates Optional
Set up Billing Forms Required
Set up Billing Cycles Required
Set up References Optional
Set up Allowed Cost Schedules Required
Set up Award Types Optional

5. Define Payment Terms
Customer
Payment
Schedule
Customer
Invoice
Payment Terms
Discount
Percents
Due
Dates

6. Define Credit Types
Define Credit Type for
the employee
Define a credit type if you want to credit an employee
Employee achieving
revenue for non-
starting project

7. Award Purpose Codes
Award Purpose
Code Lookups
Window
– Name
– Meaning
– Description
– Effective datesAward
Award Purpose Codes identify the purpose of award funds

8. Award Terms and Conditions
Category: Equipment
Name: CO Approval
Description:
Contracting Officer
approval needed for
purchases more than
$2,500
Example of terms and conditions of an award as they appear in the Award
Template Management window
Terms and Conditions tab

9. Award Roles
Holland, Mr. Nick
Role: Chief Engineer
Lasher, Ms. Tina
Role: Business Officer
Palmer, Mr. James
Role: Award Manager
Award
Each award role is linked to an individual.
Airport construction project

10. Report Templates
Report Template
Setup
– Set of report
templates
– Effective dates
The content of a report can range from summary data to a complete
listing of values

11. Billing Forms
Example of the billing form sent to the funding source for billing
purposes
Description
Effective dates
Billing Forms Criteria
Name

12. Billing Cycles
Examples of how you can define billing cycles
Project Completion Date
31-Dec-2007
Same day
each week
Friday
Set number
of days
Every 28 days

13. Award Types
Government
grant
Private grant
Example of the two broad types of awards

14. References
Reference Lookups
Window
– Reference
Types
– Effective dates
References are user-defined values assigned to an award for
identification purposes

15. Allowed Cost Schedules
Telephone charges
Office Stationery
Charged to
Allowed Cost Schedule
Award
Example of the types of expenses that can be charged to an award

16. Agenda
– Fundamental Award Setup
– Award Templates
– Creating Awards
– Security
– Installments and Project Funding

17. Overview of Award Templates
You use award templates to create new awards. All awards
ultimately originate from a template.
Federal Grant
Matching Funds
T,Private Fund
Award Templates Awards

18. Defining Award Templates
Award Template
Define a New award
template
Copy an existing award
or award template Award Template
There are two methods for creating
award templates:

19. Award Template Numbering and
Naming
Award Number:
Federal Grant
Award Name:
Federal Grant Template
Award Number:
Matching Funds
Award Name:
Matching Funds Template
Example award template numbering and naming convention.

20. Entering an Award Template
Procedure
1. Templates
2. Awards
3. Templates, Awards
Entering an award template helps in making the process of entering
awards easier when you copy from an existing template.

21. Quick Entry
Quick Entry
– Award Template Short
Name
– Award Template
Number
– Funding Source Short
Name
– Descriptive Flexfield
Oracle Grants Accounting uses the values that you define on
an award template as the default values for quick entry when
you create an award.
Copy to… …New Award

22. Agenda
– Fundamental Award Setup
– Award Templates
– Creating Awards
– Security
– Installments and Project Funding

23. Award Management
Hard LimitAward DatesAward Status
Key Features
Award Management

24. Award Management Tabs
Installments Personnel
Terms and Conditions
Budgetary Control
Compliances
Reports
Funding Source Details References
Contacts Credit Receivers
Tax and Currency

25. Notification Controls and Workflow
Oracle Grants Accounting uses Workflow to manage
notifications for installments, reports, and budgets.
Installments
Reports
Budgets
Workflow

26. Agenda
– Fundamental Award Setup
– Award Templates
– Creating Awards
– Security
– Installments and Project Funding

27. Security
Oracle Grants
Accounting window
Query Update
Award Management Yes Yes
Award Budgets Yes Yes
Revenue Review Yes Yes
Invoice Review Yes Yes
Funding Inquiry Yes NA
Award Status Inquiry Yes NA
Example of the Oracle Grants Accounting windows that access award
security

28. Award Security Extension
Award security
extension is called.
Using Award Manager
responsibility, user queries
award and expenditure
details on the award.
Award Manager can
access and update all
award information
Example: Customized award security business rule

29. Award vs. Project Security
All Users
Cross Project
Profile Option
Key members
Key Member
Award Status
Inquiry
Funding
Inquiry
Award SecurityProject Security
Unlike Project Security, the Cross Project security restriction is not
supported in Award Security

30. Agenda
– Fundamental Award Setup
– Award Templates
– Creating Awards
– Security
– Installments and Project Funding

31. Overview of Installments
$500
January = $100
February = $100
March = $100
April = $100
May = $100
Example of fixed amounts being received at specified intervals

32. Concepts
Pre-award
spending
Award Type
Active and
Billable flags
Concepts associated with entering installments

33. Entering Installments
1. Navigate to the Award Management window
2. Enter data in the Find Award window
3. Click Find
4. Select the award and click Open
5. Enter date, amount and description
6. Select the Active checkbox

34. Project Funding
Top Task Top Task
Project
Project
Example: Allocation of funding from an award to a project or top task.

35. Viewing Award Reports Due and Filed
View Award Reports Due
and Filed Window
– Name
– Type
– Due Date
– Date Filed
– Filed By
– No. of copies
– Send To
Example of the information that can be entered and tracked in the
View Award Reports Due and Filed window

36. Summary
– Describe the setup steps for awards and award
templates
– Discuss how to create awards
– Discuss award-related security
– Discuss the installment entry procedure