How to response the email and their usage for job application mails

2. Have a Clear and
Direct Subject Line
Many people decide whether or not open an email based on the
subject line. Think of 2-5 words that sum up exactly what your email
is about and use that as the subject

3. Use a professional
email ID
Once you enter the workforce, let go of that quirky and fun email ID
of yours, For official purposes, at least, create an email Id that
contains your name and sounds professional

4. Respond
Promptly
If there is something that’s requested, fulfill It the soonest. If it will
take longer, let the person know. Whatever the case, acknowledge
email let the person know that you’ve received it

5. Send Emails Within
Business Hours
It is most annoying to continue to receive emails well beyond business
hours. Unless it is very urgent, it is very urgent, try sending out and
responding to emails within business hours

6. Keep the Email
to the Point
No one wants to read through a long email to figure out what you’re trying
to say. Decide exactly what you want to say. Then say it in as simple a
manner possible

7. Edit the
Email
It’s likely to contain spelling errors and more. You may also have
misspelt the recipient’s name or typed something in a hurry that
you didn’t intend to include

8. Sign off with
“Thanks”
If you’re unsure of how to sign off, just saying “thanks” often works
well. It is both kind and formal and saves the email from an abrupt end

9. Types in the Recipient’s
Email Address Last
You may often begin the email by first typing in the recipient’s email
address. it’s best to save that bit for the last in case you accidentally
press the send button without having completed the mail

10. Address the
Recipient Formally
As far as official emails go, it is ideal to stick to “Dr.”, “Mr”, “Ms”
etc., or full name, to address your recipient, unless the recipient
insists you address him/her differ

11. Don’t Overload the Email
with Attachments
Send attachments only if necessary. If you find that there is a lot of
material to be attached to the email. compress files before attaching
them

12. Don’t Continue
Replying to Old Emails
If the subject of discussion in the email has changed, then start
new email with new subject. Do not reach out a person by simply
replying to an email that they sent you long time ago

13. Use “CC”
with Discretion
Not everyone needs to know of your communication with another
person all the time. Think twice before marking copies to people and
hitting “reply to all”