The document provides a summary of the candidate's professional experience working as an Executive Assistant for various roles at Jubilant Biosys Ltd. from 2007 to present. Some of the key responsibilities included managing calendars, completing administrative tasks, assisting with travel arrangements, coordinating meetings, drafting communications, and providing support to C-level executives. Prior experience also included roles as a Secretary for various companies from 2001-2007 with duties such as correspondence, maintaining files, booking travel, and supporting day-to-day operations.

1. 1
Professional Experience
Jubilant Biosys Ltd., Bangalore April 2007 - Present
Jubilant is a leading collaborator for Pharmaceutical and Biotech Companies world wide. Provides
comprehensive drug discovery services in partnership with leading global healh care companies. Held
position of increased responsibility for this leading R&D centre with major clients throughout the United
States and Europe.
Executive Assistant to ; Sept 2013 – Present
 Chief Scientific Officer
 Senior Vice President
 Vice President
Executive Support
 Completes a broad variety of administrative tasks for the CSO, Sr. V.P. & V.P., including: managing
an extremely active calendar of appointments; completing expense reports; composing and preparing
correspondence that is sometimes confidential; arranging complex and detailed travel plans,
itineraries, and agendas; and compiling documents for travel-related meetings.
 Communicates directly, and on behalf of the CSO, with Board members, Scientists ,Clients, , and
others, on matters related to CSO's programmatic initiatives.
 Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CSO,
including those of a sensitive or confidential nature. Determines appropriate course of
 action, referral, or response.
 Provides a bridge for smooth communication between the CSO's office and internal departments;
demonstrating leadership to maintain credibility, trust and support with senior management staff.
 Works closely and effectively with the CSO, Sr. V.P & V.P. to keep them well informed of upcoming
commitments and responsibilities, following up appropriately.
 Successfully completes critical aspects of deliverables with a hands-on approach, including drafting
acknowledgement letters, personal correspondence, and other tasks that facilitate the CSO's ability to
effectively lead the company.

2. 2
 Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects
to successful completion, often with deadline pressures.
Support and Liaison
 Serves as the CSO, Sr. V.P & V.P's administrative liaison to Clients & board of directors.
 Assists CSO, Sr. VP, VP & their department scientist’s with international & domestic travel
arrangements, and lodging, as per company policy.
 Advance distribution of materials before meetings in electronic/paper format.
 Participates as an adjunct member of the Executive Team including assisting in scheduling meetings
and attending all meetings
 Assists in coordinating the agenda of CSO, senior management team meetings and off-sites, and all
staff meetings.
Communications, Partnerships, and Outreach
 Ensures that the CSO’s bio is kept updated and responds to requests for materials regarding the
President and the organization in general.
 Edits and completes first drafts for written communications to external stake holders
Strategic Initiatives
 Works with the Strategic Initiatives team in coordinating the President's outreach activities.
 Follows up on contacts made by the President and supports the cultivation of ongoing relationships
 Creates acknowledgement letters from the President to Clients
Executive Assistant to ; June 2008 – Sept 2013
 Senior Vice President
 Vice President
 Global Head HR
 Maintain calnedar management of Sr. V.P., V.P., & HR Head and provide administrative support to
them.
 Domestic & international flight and hotel bookings as per budget allotted
 Prepare financial plans & budgets for Biology & Chemistry departments
 Create organisational chart departmental wise on monthly basis or as needed
 Prepare documents related for processing passport, visa & forex for clients & internal use
 Plan and coordinate corporate luncheons as and when required
 Develop presentations for related on – and off-site meetings.

3. 3
 Manage capital purchases, direct vendor relations, generate and maintain chemical tracking records
 Manage Supply chain and resource requirements for biology & chemistry departments
 Process monthly expense reports reflecting supporting documents and budget code indexes
 Coordinate and maintain annual vacation records of scientists and senior management
 Collaborate with departmental managers on weekly postings for master reports to facilitate the
accurate and timely writing, editing and preparation of final copy from draft to distribution.
 Provide adminstrative suppor to Chief Financial officer and secondary suppor to Chief Executive
Officer in secretary’s absence in areas of calendar management, document preparation and during
the time of Board of Director’s meeting and at need basis.
Executive Assistant to Apr 2007 – June 2008
 Vice President - Biology
 To create and manage Vice President’s calendar, filing system in relation to new/current projects,
opportunities and external contacts.
 Researches and prepares memos, reports, data and other informational materials as requested or
deemed necessary.
 Makes appointments, schedules meetings and informs participants as to agenda, time and pertinent
subject matter.
 Preparation of Department chart & time sheet
 Updating & renewal of memberships
Ramsons Pvt. Ltd., Bangalore Jan 2003 – Apr 2007
Ramsons is an German Joint Venture Company having its branches all over India & most parts of the
world. Handled every aspect of business from ordering, supplying, billing to customers, interview
employees etc., with a supporting hand to Managing Director.
Secretary to Managing Director
 Drafting letters, Memos, circulars & other internal & external correspondence.
 Co-ordinating with customers from preparation of Quotation/PO to payment
 Maintaining appointment schedule / calendar.
 Maintaining confidential files, payment & commission details
 Online booking of flight tickets – domestic & international.
 Co-ordination in travel & transportation arrangements
 Keeping track of internet renewals, insurance renewals etc.
 Liaison with department heads & branch office
 Placing orders for Equipments etc PO/invoicing

4. 4
 Preparation of quotations / projects
 Co-ordination on day-to-day activities
 Handle participation in exhibitions in India and abroad, co-ordinate all activities relating to the same.
 All correspondence
JESMAJO INDUSTRIES, Bangalore JAN. 2001 to DEC 2002
Jesmajo is manufacturer of Gas cylinders, having its branches in all parts of South India.
Secretary to General Manager
Joined Jesmajo as an Stenographer & was only handling taking dictation & typing. After one & half
year, I was promoted as Secretary to GM and was handling all correspondence, & confidential files of
G.M. Preparation of invoice, inter office memo. Conducting meetings, handling work related to import &
export department. Looking after payment status of import & export. Handling domestic travel
arrangements, hotel booking, and forward the bills to the accounts.