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Team Process Report – Some Thoughts
All students are members of a group. A written group process report should describe how
your group evolved over the semester focusing on the sorts of managerial issues that arose,
how you resolved them, and how you assessed what happened. The process report should
also summarize what you have learned from this team experience. The report should be
maximum 25 pages. Groups develop in different ways and so it is not possible to specify an
exact format for this study. Sometimes, groups write a general description of their group’s
evolution together over time. Sometimes, they present a short overview of what happened and
then individual members present their own perspective of what went on. If you adopt this
approach, the paper is often a bit longer and you should at the end develop a joint assessment
of what occurred and what you learned. You may also find your assessments are different and
that the best you can do is “agree to disagree”. This could also be an appropriate way to finish
the report. Sometimes, groups focus on specific issues that came up and were a challenge for
the group to resolve.
Evaluation:
• Team and members are presented, along with specific roles they played in the project
• Description and evaluation of the group dynamics associated with this assignment
• Organisation, planning, Gant diagram, decision making, use of logbook
• Quality control, is there anything you could have done better?
A “certification” sheet should be included signed by each team member, indicating that the
report is an accurate and honest depiction of actual team processes
Process Report:
The process report concerns the team’s collaboration process in the interdisciplinary work
when creating the product, process- and project report.
A description of:
- The team-members role in various time-phases and an analysis of this
- Development of the collaboration and the connection with the product evolution
- Methodical tools that are used and the results of this usage
- Theories that are read/used – how?
- Intervention by team-members or the facilitating team
- Experiences that have affected the teamwork
- What has contributed positively to the collaboration process?
- What has contributed negatively to the collaboration process?
- What has been done to contribute to a positive climate in the teamwork process?
- Mistakes and blunders and the learning gained from these experiences
Has theory and methodical tools contributed to enhanced insight when it comes to:
- One’s own behaviour and how it affects the group
- How the group influences oneself
Attention!
It is necessary with a continuous individual logging of events and personal reflections in addition to a
regular group log for the whole team. The process report can be based on logged incidents and on team
and personal reflections. The analysis of these incidents and what they led to should be based on the use
of literature about theory and method in team-processes, but should not be a pure literature study.

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Objectives:
The goal of the team process report is to highlight how the team process has influenced the
progress of the project work, and how the cooperation has secured that each individual
student’s academic competence has been used.
The team process report contains reflections around the personal interplay in the team, where
both individual and team roles and activities are highlighted. The purpose is not to identify the
team process as good or bad but to stimulate the students to reflect on their experiences. These
reflections should be based on:
- Situations or events occurring during the work.
- The bringing to consciousness of your own competence in relation to the village theme.
- Work and role division within the team.
- Cooperation climate and synergy effects.
- Potential challenges and the handling of these.
- Different work methods.
- Decision making processes.
- Leadership and other circumstances that influenced the groups cooperation process.
In reference to the goal of increasing student’s cooperative competence it is also important to
highlight changed action/activity patterns within the team, and to show what each individual
has learned from the process, i.e. to describe how your preconceptions have changed during
the semester. These reflections should be tied to relevant theory, not just personal experience.
Your own life and work experience can be included if and where you find it relevant.
The team process report should be no longer than 25 pages and should contain a summary of
about 200 words. The team should here reflect over their own cooperation experiences in
reference to the learning goals of EiT.
Report Contents:
The follows list gives some ideas for the process report. The list is not meant as a design for
the report but as aspects worthy of discussion. Remember that each group develops and
experiences the team process differently. Not every aspect is relevant for every team. Try to
find the elements most relevant to you as a team and explore these.
Framework for the group work
The team’s interpretation of the village theme.
How has the group worked within the village framework, within its own cooperation
agreement and in relation to EiT’s group rules?
Presentation of the group
The team topic.
A presentation of the individual member (max. half a page per student)
- academic background
- expectations to the learning goals and the work in EiT
- motivation for the village and expectations for the work.
The interdisciplinary cooperation
The student’s development from being a specialist in their own discipline to using this
knowledge in cooperation with others:

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- How has the individual’s academic knowledge and/or methods and
theoretical approach from own academic field been identified and used?
- Which roles have the team members had in regard to leadership, preparation
of the frames around the work, and the progress of the project work?
- How has the team protected the individual’s competence?
- Mention examples on how the member’s competence has contributed to
results in the development of the team topic and work on the project.
Aspects of the group process
How has the team’s interplay developed throughout the semester (intensive period)?
Here are some discussion topics:
- Leadership, have you had a hierarchy or flat leadership structure or chosen
an informal leadership?
- Participation; has there been a high and even level of participation or have
the participants been silent and passive?
- Productivity; have you been goal oriented or easily distracted?
- Relationship; how has closeness and distance between you influenced the
work? (closeness = social unity, comfort)
- Respect for framework; have you respected your own goals and agreements?
- Roles; how have you ensured the administration of the team, progress in the
project work, and that the individual members views were taken care of?
- Feedback; how have you responded to feedback from each other?
- Self-facilitation; to what extent have you developed the capacity to deal with
the interdisciplinary cooperation, decision taking and conflict solving
yourself and operate in relation to the EiT group rules?
Social competence and relevance
- What social competence has each individual group member received insight
into and developed further?
- What relevance has the EiT competence for later working life?
Further information about the process report and its evaluation may be found in:
Guide for EiT students:
http://www.ntnu.no/documents/306199/ffed7523-67c2-402c-b941-99d102702f8d
Veiledning for EiT studenter:
http://www.ntnu.no/documents/306199/76df7e8f-8827-4ef0-99b1-3597e735034a
File: Team Process Report – Some Thoughts.doc Vers: 14.01.13