This document discusses the importance of technical report writing. It defines technical report writing as a specialized format for presenting information to meet readers' psychological needs and convey technical or business information, rather than for entertainment or suspense. Technical reports are important for communicating pertinent information between engineers, management, co-workers, customers, and others. They allow upper management to make informed decisions. Many engineers spend one-third to one-half of their time engaged in technical writing activities such as reports, manuals, emails and procedures. Technical reports follow a specific layout outlined by ANSI, with sections like introduction, methods, results, conclusion, and appendices.
2. TECHNICAL REPORT WRITING
Definition:
A Technical Report writing is a specialized, structured way of
writing, where information is presented in a format and
manner that best suits the psychological needs of the
readers & is used to convey the information for technical or
business purpose.
Technical Report Writing is NOT used to :
Entertain
Create suspense
3. WHYTECHNICAL REPORTWRITING??
Build on existing knowledge
Propagate the knowledge
Co-workers/Team members
Sales/Marketing personnel
Customers
4. IMPORTANCEOF TECHNICAL
REPORT WRITING
Engineers perform Technical
Writing to communicate pertinent
information that is needed by
upper management to make
intelligent decisions that will
effect a company’s future.
Decision
ControlProject
Engineer
Detailed
Knowledge
Upper
Management
5. IMPORTANCEOF
TECHNICAL REPORT WRITING
Many engineers spend between 1/3 and 1/2 of their
work time engaged in Technical Writing.
Example: Inputs
•Proposals
•Regulations
•Manuals
Technical Reports
•Progress reports
•Emails
•Memos
•Procedures
6. TECHNICAL REPORT
A Technical Report follows a specific layout and
format as specified by the American National
Standards Institute (ANSI).
LAYOUT & DESIGN
Analogy:
Think of the layout and format of
a newspaper. Stock market
information is found in a specific
location in a newspaper (layout), and is
presented in a table format.
7. Back
Cover
Appendixes
List of Symbols,
Abbreviations,
and Acronyms
References
Results and Discussion
Conclusion
Summary
Introduction
Methods
Assumption,
Procedures
List of Tables
and Figures
Abstract
Table of
Contents
Title Page
Front Cover
LAYOUT&DESIGN
8. TIPSFORWRITING
•Create an outline of your report before you write it.
•Write the body of the report first. Then write the
front and back matter.
•Have someone proofread your report.
