1. WORK EXPERIENCE
Employer : MITIE Technical Facilities Management Ltd
Position : Quoted Works / Contracts Co-Ordinator
Duration : April 2008 – February 2009
Contract(s) Responsible for
Key Responsibilities
OPERATIONS
:
:
London Metropolitan University
 Single point of contact for Contracts Manager and on-site team as well as client.
 Attend monthly team briefs with Contract Managers.
 Completing Manager’s monthly Report.
 Delegating workload to admin team and overseeing admin functions (Quality Control).
 Dealing with client queries on invoicing, performance etc. (any queries relating to contract).
 Overseeing Contract Mobilisation & De-Mobilisation:
 Ensuring assets are uploaded on to business system used on contract.
 Ensuring Portfolio, BPN and Contract are set up on Oracle (MTFM Finance system).
 Approve Purchase Orders up to £10k to insure sub-contractors/suppliers are being paid in time.
 Assisting with producing necessary documentation for audits when required.
 Responsible for training new/existing admin on new/current systems and processes.
 Implementing new/revised procedures to ensure all tasks are uniform to the business unit but tailored to the
contract.
 Monitor Material spend tracker to ensure contract remain on budget.
 Client queries – dealing with client queries on all aspects relating to contract.
 Payroll:
 Weekly timesheet entries onto Oracle.
 Enter overtime and Non Productive hours onto OT and No-Productive spread sheet.
 Generate PPMs, update and sign them off on a monthly basis - ensuring PPMs are signed of in a timely manner
as per the contract’s SLA/KPI.
 Booking in and maintaining Subbie contract visits – ensure all visits are booked in and spread sheet updated
with completed and upcoming visits.
 Rising quotes and submits to client with all the necessary back-up documentation.
 Updating quoted works sheet with progress.
 Raising, updating, and completing reactive jobs on business systems.
 P-Cards (contract credit cards) – responsible for the allocation of P-card costs on Oracle to projects numbers on
a weekly basis so that they can be charged out against P6 (chargeable) work to client.
HR
 Note taking for HR meetings.
 Responsible for the completion of appointment forms and making copies of all necessary documentation
required to set up contract etc.
 Responsible for HR form completions e.g. Payroll / change of job details etc.
 Conduct settling-in and exit interviews.
 Facilitate process to establish required organisational structure.
 General HR administrative function.
 HR Reporting.
 Payroll management and administration.
 Process payroll & personnel information.
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2.  Resolve Payroll queries.
FINANCE
 Responsible for updating/ chasing Debt for contract responsible for and reviewing alongside
Contracts/Accounts Manager. Responsible for closing down any queries.
 Reporting/monitoring WIP (works in progress).
 Billing:
 Insure monthly billing on chargeable works is carried out and send to client along with all the necessary back-
up documentation.
 Review and transfer Comprehensive works to 2.2.1 using prebill screen once agreed by Contracts/Accounts
Manager.
 Oversee P6 (chargeable works) P&L:
 Provide updates on P6 loss making, high margin jobs to senior Finance Manager Team.
 Ensure Credit notes are scanned onto Docuware for auditing purposes.
 Review and update P2 (Planned Preventative Maintenance) Billing Schedule.
 Responsible for carrying out the P2 monthly reconciliation and submissions.
 Actuals V Budget:
Report back on flag up issues that require further investigation on a monthly basis.
 Point of contact for accounts payable/credit control/central finance team. Also responsible for closing down
any queries.
 Provide breakdown of chargeable and non-chargeable overtime.
Reason for Leaving : Promotion
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