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Tiffany Matthews
188 Hawthorn Way  Fort McMurray, AB T9K 0P2  (780)713-5679  tiffanyandevan@shaw.ca
Page | 1
Profile
Competent reliable and committed individual with a proven record of success in assuming increasing
levels of responsibility. Strong interpersonal and communications skills, effective time-management and
organizational skills. Developed and maintained an excellent rapport with all employees’ levels.
Demonstrate high degree of professionalism, discretion, confidentiality and independence. Strong
leadership skills and safety conscious work ethics. Very adaptable with proven ability to multi-task
organize workload, set priorities and work within tight deadlines. Ability to analyze info from various
sources to identify issues and problems. Always a dedicated team player with a reputation for strong
organizational skills. Always willing to take on additional tasks or small projects when needed for the
good of the company. Proven ability to take initiative without being prompted.
Skills Summary
Excellent organizational skills and
attention to detail.
Able to work independently or in a
team setting.
Multi-tasking abilities
Professional
Excellent decision making skills
Proficient in Microsoft
Office and Internet
Applications.
Excellent Interpersonal and
Communication skills.
ABSA Documentation
experience.
CSTS (Construction Safety Training
System Certification)
OSSA (Oil Sands Safety Association
Orientation Certification)
Hold a Class 5 Drivers License.
Professional Experience
LAIRD ELECTRIC
Project Controls Jan 2016 – Present
Project Controls Analyst for multiple accounts at Suncor site. Utilizing SAP for both client and company jobs, work
orders, PO's and reporting. Duties include; Cost Reporting (using Business Objects/Crystal Reports, TAR Reports
and CATS DA Billing) for TRO Projects, OSG Projects, MSS Maintenance jobs, Extraction Projects, Turnaround
work and Various Sub Contractor Projects, Monthly KPI Reporting, SAP Reconciliation (Reports and action items
for rejected and pending charges), WO tracking, closing and submitting PCN/CCN's for additional funding, SAP
CATSDA LEM Creation for billing, Invoice Summaries and submission, SAP Job Uploads for all new work,
Monthly Accruals and estimated spend targets, Swipe Exemption Reporting.
CARBER TESTING
Contract Administrator Feb 2015 – December 2015
Contract Administrator for a 20 million dollar Welding and Hydro Testing project at CNRL Horizon. Manage the
day to day office admin staff, and assist with the daily reporting. Track, maintain and submit RFP’s for materials
and sub contracts. Submit proposals for additional work and funding for work outside of the contract scope, as well
as any RFI’s that would require additional work or rework to be done. Complete on site invoicing as per client
specific requirements. Identify and set up new vendors. Present Progress reporting to the client on a daily and
weekly basis. Complete expense reconciliation in Concur’s Expense system. Identify billable and non-billable
labor hours and materials. Maintain Doc Control RFI’s, QSR’s, Transmittals and logging.
Tiffany Matthews
188 Hawthorn Way  Fort McMurray, AB T9K 0P2  (780)713-5679  tiffanyandevan@shaw.ca
Page | 2
BROOKFIELD JOHNSON CONTROLS ALBERTA
Sourcing Manager April 2012 – Dec 2014
Sourcing Manager for a $30 million account leveraging savings across both the Village and Mine Operations while
developing Aboriginal Relations to meet internal and external minority spend targets.
Owning the P2P process along with supporting the off-site Finance team – strong purchasing and product
knowledge, receiving and invoice resolution
Monthly reporting on Cost Savings, Cost Savings projects, Aboriginal spend and Sub Contractor costs
Identify key Vendors and Sub Contractors for services and materials (use of Comply Works for vendor set up)
Vendor Management and Performance reporting
Negotiating Contracts (RFP/RFQ), managing sub contract services ensuring they meet the deliverables set in the
contract
Extensive use of spreadsheets
Ensure internal and external inquiries are appropriately handled, redirected or escalated.
Lead, mentor and coach staff on departmental and organizational processes.
Managed additional Out of Scope Projects, providing service to other departments of the Client above and beyond
current contract value
Compile, track and assemble info for budgets
Fleet Management
Provide support across all Shell Industrial accounts for BJCA
Developed and Implemented procedures for Purchasing, Planning and Call Centre SAP Z1 Notifications
PYRAMID CORPORATION – SHELL ALBIAN SANDS ENERGY
Senior Contract Administrator Sep 2009 – Apr 2012
Tracked, Approved and managed 44+ Project Agreements/Budgets Create CCR’s (Contract Change Requests),
Accept CCO’s (Contract Change Orders), & create Claims for Project Agreements Requiring changes made to
Budgets, Terms and Conditions as well as Start and End dates for all jobs
Uploading Labor, Materials, Expenses and Equipment as per Pyramid contract with Shell Albian Sands
Created Resources, Resource Requisitions, Assignment ID’s as well as Project Payment Requests
Trained in Apex Payroll/Invoicing system to eliminate use of “hard” Lem system
Created and tracked Lems, submitted for signature and approval for both labor and materials
Submitted Payroll for craft, as well as maintained any rate increases, corrections, as well as submitted and tracked
any “add ons” for payroll payout purposes.
Build and create upload templates and spreadsheets for SAP
Developed Cost Tracking Tracking Spreadsheets as well as Uploading Templates – extensive use of Microsoft Excel
spreadsheets on a daily basis.
Cost Tracking for Projects as well as Maintenance & Facilities Dept’s for Labor, Equipment and Materials
Track 3rd
Party Contractors Labor, Equipment & Materials for Projects as well as provide priced mark up copies and
back up for Approval.
Workflow Meetings – Be aware of all upcoming work/projects, verify Work Orders, Cost Codes as well as ensuring
Budgets submitted by client are equal to what was quoted.
On Boarding new employees as well as Camp Accommodations
Maintain work Schedule – Vacation Requests/Day off etc
Verify WO’s in JDE as well as IQN
Month End Accruals for Finance Dept
Assist in Invoicing with Head Office
Tiffany Matthews
188 Hawthorn Way  Fort McMurray, AB T9K 0P2  (780)713-5679  tiffanyandevan@shaw.ca
Page | 3
Verify Materials – Pricing and Material Requisitions
Maintain Year to Date Man Hours, Safety Stats & Performance Reports
Verify Monthly charge outs – Trucks, Phones, Shift Rotations as per contract with Client
Submit Daily Force Reports for all staff on site, as well as weekly Worforce Summary Reports to the client
DESIGN GROUP STAFFING - SYNCRUDE CANADA LTD.
Heavy Trades Outage Administrator May 2009-Sept 2009
Reviewed Outage Packages for Heavy Trades after Planners for any discrepancies or changes to be made to the
scope of work to be performed.
After Package Review prepare Work Order lists and Line Drawings for Heavy Trades to begin work on the Outage.
Reviewed LEM sheets from several Sub-Contractors and signed off on them for payment. Ensured all proper Work
Orders were being used and still open and available to charges.
Updated Heavy Trades Visibility Board Daily with Pareto graphs, Cumulative Hours and Delays, Tracking Barriers
and Performance as well as Manpower Reports for Sub-Contractors.
Attended Piping and Valve Outage Review meetings, as well as Schedule Update meetings and Weekly Safety
meetings.
Reviewed Completed System Outages to indicate what work had been done to each spool for Sub-Contractor to
create WHIMIS labels.
Reviewed Passover Reports daily from Heavy Trades to enter Web Log History into Web Maintenance System for
history of work and or and problems, delays or barriers during System Outage.
Took Syncrude Time Training to enter time for Admin coverage, as well entering VOICE
(Validate/Observe/Intervene/Command-Correct/Eliminate Incidents) Cards.
Took TAC Approval Training, to access ICMS Database for CWA numbers, as well as releasing charged time from
Sub-Contractors for payment.
COMMONWEALTH CONSTRUCTION
ISBL/OSBL Turnover Administrator March 2009-May 2009
Office Administrator, Travel Coordinator, Payroll Coordinator June 2008-Feb 2009
Worked directly with Commonwealth’s QA/QC Manager & QC Team to ensure completion of Turnover
documentation in a timely manner as mandated by the client.
Assembled and reviewed Turnover binders for release to client.
Data entry and maintenance of FWTL and NDE Report Summaries.
Office Administration general duties as well as:
Maintained and submitted Force Report on a Daily Basis to the client.
Camp requests, new hire activation/mobilizations.
Maintaining Staff Data Reports.
Created an MRR & OSD Log for QA/QC Dept; logging and filing all MRR reports since start of project, as well as
Data entry of MTR’s and Weld Logs.
Travel Coordinator:
Booked, changed, canceled flights for turnarounds as well as new hires.
Set up flight schedules for designated shift turnarounds.
Started Chartered flights with Suncor charter system and developed procedures to set in place for a Flight
Coordinator position.
Filled this position until a suitable candidate was hired, also trained the individual.
Payroll Coordinator:
Conducted daily payroll for all trades.
Tiffany Matthews
188 Hawthorn Way  Fort McMurray, AB T9K 0P2  (780)713-5679  tiffanyandevan@shaw.ca
Page | 4
Submitted and recorded LOA pay, Travel pay, Turnaround pay, as well as started Ratio pay as per PLA, Incidental
Travel pay as well as other miscellaneous travel pay and expenses. Maintained spreadsheets and submitted to Head
Office for payroll.
Manual and electronic file maintenance.
Weekly distribution of pay cheques.
Daily and Weekly balancing of payroll hours as well as time and code corrections, ensuring that all hours were
charged to the proper cost codes.
Well aware of PLA Agreement as well as Collective Trade Agreements for multiple trades to ensure all standards
were being met as well as all incentives being paid to those who qualify.
Additional Work Experience
Athletes World – Co Manager. Co-Managed main store in Dartmouth, recording sales, UPT’s and targets of
employees and those from the other stores. Maintained Book Keeping, Scheduling, Recruiting, Training, Payroll,
Accounting, Loss Prevention, Merchandising as well as changing location to recruit, hire and train all new staff
including Management. Approx. experience 1+ year.
Ardene Styles – Regional Sales Manager. Managed total of 7 stores across 2 provinces. Book Keeping,
Budgeting, Recruiting, Hiring, Training, Scheduling, Payroll, Merchandising, Renovating, Opening/Closing stores,
auditing all 7 stores. Approx. experience 6+ years.
Education
COBEQUID EDUACTIONAL CENTRE
High School Diploma
1996-1999
Received High School Diploma within minimum years required with above average grades.
Completed Data Processing, Keyboarding, CADD and Internet courses with high 90% grades.
References
Dan Beattie - Pyramid and Brookfield Johnson Controls (613) 246-0941
William Maynard – Brookfield Johnson Conrols (216) 645-6355
Rick Kuperis – Brookfield Johnson Controls (587) 646-4259

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Tiffany Matthews Resume 2016

  • 1. Tiffany Matthews 188 Hawthorn Way  Fort McMurray, AB T9K 0P2  (780)713-5679  tiffanyandevan@shaw.ca Page | 1 Profile Competent reliable and committed individual with a proven record of success in assuming increasing levels of responsibility. Strong interpersonal and communications skills, effective time-management and organizational skills. Developed and maintained an excellent rapport with all employees’ levels. Demonstrate high degree of professionalism, discretion, confidentiality and independence. Strong leadership skills and safety conscious work ethics. Very adaptable with proven ability to multi-task organize workload, set priorities and work within tight deadlines. Ability to analyze info from various sources to identify issues and problems. Always a dedicated team player with a reputation for strong organizational skills. Always willing to take on additional tasks or small projects when needed for the good of the company. Proven ability to take initiative without being prompted. Skills Summary Excellent organizational skills and attention to detail. Able to work independently or in a team setting. Multi-tasking abilities Professional Excellent decision making skills Proficient in Microsoft Office and Internet Applications. Excellent Interpersonal and Communication skills. ABSA Documentation experience. CSTS (Construction Safety Training System Certification) OSSA (Oil Sands Safety Association Orientation Certification) Hold a Class 5 Drivers License. Professional Experience LAIRD ELECTRIC Project Controls Jan 2016 – Present Project Controls Analyst for multiple accounts at Suncor site. Utilizing SAP for both client and company jobs, work orders, PO's and reporting. Duties include; Cost Reporting (using Business Objects/Crystal Reports, TAR Reports and CATS DA Billing) for TRO Projects, OSG Projects, MSS Maintenance jobs, Extraction Projects, Turnaround work and Various Sub Contractor Projects, Monthly KPI Reporting, SAP Reconciliation (Reports and action items for rejected and pending charges), WO tracking, closing and submitting PCN/CCN's for additional funding, SAP CATSDA LEM Creation for billing, Invoice Summaries and submission, SAP Job Uploads for all new work, Monthly Accruals and estimated spend targets, Swipe Exemption Reporting. CARBER TESTING Contract Administrator Feb 2015 – December 2015 Contract Administrator for a 20 million dollar Welding and Hydro Testing project at CNRL Horizon. Manage the day to day office admin staff, and assist with the daily reporting. Track, maintain and submit RFP’s for materials and sub contracts. Submit proposals for additional work and funding for work outside of the contract scope, as well as any RFI’s that would require additional work or rework to be done. Complete on site invoicing as per client specific requirements. Identify and set up new vendors. Present Progress reporting to the client on a daily and weekly basis. Complete expense reconciliation in Concur’s Expense system. Identify billable and non-billable labor hours and materials. Maintain Doc Control RFI’s, QSR’s, Transmittals and logging.
  • 2. Tiffany Matthews 188 Hawthorn Way  Fort McMurray, AB T9K 0P2  (780)713-5679  tiffanyandevan@shaw.ca Page | 2 BROOKFIELD JOHNSON CONTROLS ALBERTA Sourcing Manager April 2012 – Dec 2014 Sourcing Manager for a $30 million account leveraging savings across both the Village and Mine Operations while developing Aboriginal Relations to meet internal and external minority spend targets. Owning the P2P process along with supporting the off-site Finance team – strong purchasing and product knowledge, receiving and invoice resolution Monthly reporting on Cost Savings, Cost Savings projects, Aboriginal spend and Sub Contractor costs Identify key Vendors and Sub Contractors for services and materials (use of Comply Works for vendor set up) Vendor Management and Performance reporting Negotiating Contracts (RFP/RFQ), managing sub contract services ensuring they meet the deliverables set in the contract Extensive use of spreadsheets Ensure internal and external inquiries are appropriately handled, redirected or escalated. Lead, mentor and coach staff on departmental and organizational processes. Managed additional Out of Scope Projects, providing service to other departments of the Client above and beyond current contract value Compile, track and assemble info for budgets Fleet Management Provide support across all Shell Industrial accounts for BJCA Developed and Implemented procedures for Purchasing, Planning and Call Centre SAP Z1 Notifications PYRAMID CORPORATION – SHELL ALBIAN SANDS ENERGY Senior Contract Administrator Sep 2009 – Apr 2012 Tracked, Approved and managed 44+ Project Agreements/Budgets Create CCR’s (Contract Change Requests), Accept CCO’s (Contract Change Orders), & create Claims for Project Agreements Requiring changes made to Budgets, Terms and Conditions as well as Start and End dates for all jobs Uploading Labor, Materials, Expenses and Equipment as per Pyramid contract with Shell Albian Sands Created Resources, Resource Requisitions, Assignment ID’s as well as Project Payment Requests Trained in Apex Payroll/Invoicing system to eliminate use of “hard” Lem system Created and tracked Lems, submitted for signature and approval for both labor and materials Submitted Payroll for craft, as well as maintained any rate increases, corrections, as well as submitted and tracked any “add ons” for payroll payout purposes. Build and create upload templates and spreadsheets for SAP Developed Cost Tracking Tracking Spreadsheets as well as Uploading Templates – extensive use of Microsoft Excel spreadsheets on a daily basis. Cost Tracking for Projects as well as Maintenance & Facilities Dept’s for Labor, Equipment and Materials Track 3rd Party Contractors Labor, Equipment & Materials for Projects as well as provide priced mark up copies and back up for Approval. Workflow Meetings – Be aware of all upcoming work/projects, verify Work Orders, Cost Codes as well as ensuring Budgets submitted by client are equal to what was quoted. On Boarding new employees as well as Camp Accommodations Maintain work Schedule – Vacation Requests/Day off etc Verify WO’s in JDE as well as IQN Month End Accruals for Finance Dept Assist in Invoicing with Head Office
  • 3. Tiffany Matthews 188 Hawthorn Way  Fort McMurray, AB T9K 0P2  (780)713-5679  tiffanyandevan@shaw.ca Page | 3 Verify Materials – Pricing and Material Requisitions Maintain Year to Date Man Hours, Safety Stats & Performance Reports Verify Monthly charge outs – Trucks, Phones, Shift Rotations as per contract with Client Submit Daily Force Reports for all staff on site, as well as weekly Worforce Summary Reports to the client DESIGN GROUP STAFFING - SYNCRUDE CANADA LTD. Heavy Trades Outage Administrator May 2009-Sept 2009 Reviewed Outage Packages for Heavy Trades after Planners for any discrepancies or changes to be made to the scope of work to be performed. After Package Review prepare Work Order lists and Line Drawings for Heavy Trades to begin work on the Outage. Reviewed LEM sheets from several Sub-Contractors and signed off on them for payment. Ensured all proper Work Orders were being used and still open and available to charges. Updated Heavy Trades Visibility Board Daily with Pareto graphs, Cumulative Hours and Delays, Tracking Barriers and Performance as well as Manpower Reports for Sub-Contractors. Attended Piping and Valve Outage Review meetings, as well as Schedule Update meetings and Weekly Safety meetings. Reviewed Completed System Outages to indicate what work had been done to each spool for Sub-Contractor to create WHIMIS labels. Reviewed Passover Reports daily from Heavy Trades to enter Web Log History into Web Maintenance System for history of work and or and problems, delays or barriers during System Outage. Took Syncrude Time Training to enter time for Admin coverage, as well entering VOICE (Validate/Observe/Intervene/Command-Correct/Eliminate Incidents) Cards. Took TAC Approval Training, to access ICMS Database for CWA numbers, as well as releasing charged time from Sub-Contractors for payment. COMMONWEALTH CONSTRUCTION ISBL/OSBL Turnover Administrator March 2009-May 2009 Office Administrator, Travel Coordinator, Payroll Coordinator June 2008-Feb 2009 Worked directly with Commonwealth’s QA/QC Manager & QC Team to ensure completion of Turnover documentation in a timely manner as mandated by the client. Assembled and reviewed Turnover binders for release to client. Data entry and maintenance of FWTL and NDE Report Summaries. Office Administration general duties as well as: Maintained and submitted Force Report on a Daily Basis to the client. Camp requests, new hire activation/mobilizations. Maintaining Staff Data Reports. Created an MRR & OSD Log for QA/QC Dept; logging and filing all MRR reports since start of project, as well as Data entry of MTR’s and Weld Logs. Travel Coordinator: Booked, changed, canceled flights for turnarounds as well as new hires. Set up flight schedules for designated shift turnarounds. Started Chartered flights with Suncor charter system and developed procedures to set in place for a Flight Coordinator position. Filled this position until a suitable candidate was hired, also trained the individual. Payroll Coordinator: Conducted daily payroll for all trades.
  • 4. Tiffany Matthews 188 Hawthorn Way  Fort McMurray, AB T9K 0P2  (780)713-5679  tiffanyandevan@shaw.ca Page | 4 Submitted and recorded LOA pay, Travel pay, Turnaround pay, as well as started Ratio pay as per PLA, Incidental Travel pay as well as other miscellaneous travel pay and expenses. Maintained spreadsheets and submitted to Head Office for payroll. Manual and electronic file maintenance. Weekly distribution of pay cheques. Daily and Weekly balancing of payroll hours as well as time and code corrections, ensuring that all hours were charged to the proper cost codes. Well aware of PLA Agreement as well as Collective Trade Agreements for multiple trades to ensure all standards were being met as well as all incentives being paid to those who qualify. Additional Work Experience Athletes World – Co Manager. Co-Managed main store in Dartmouth, recording sales, UPT’s and targets of employees and those from the other stores. Maintained Book Keeping, Scheduling, Recruiting, Training, Payroll, Accounting, Loss Prevention, Merchandising as well as changing location to recruit, hire and train all new staff including Management. Approx. experience 1+ year. Ardene Styles – Regional Sales Manager. Managed total of 7 stores across 2 provinces. Book Keeping, Budgeting, Recruiting, Hiring, Training, Scheduling, Payroll, Merchandising, Renovating, Opening/Closing stores, auditing all 7 stores. Approx. experience 6+ years. Education COBEQUID EDUACTIONAL CENTRE High School Diploma 1996-1999 Received High School Diploma within minimum years required with above average grades. Completed Data Processing, Keyboarding, CADD and Internet courses with high 90% grades. References Dan Beattie - Pyramid and Brookfield Johnson Controls (613) 246-0941 William Maynard – Brookfield Johnson Conrols (216) 645-6355 Rick Kuperis – Brookfield Johnson Controls (587) 646-4259