Project

1. Presentation on :
Microsoft Project 2013
Exclusively prepared for :
Jakarta, 5 February 2016

2. Daftar Isi
1. Introduction
2. Definition
3. Advantages
4. How to Use Microsoft Project
5. Map of System
6. Tips and Tricks
2

3. Microsoft Project
3

4. Introduction
Microsoft Project helps to:
• easily plan projects and collaborate with
others.
• Stay organised and keep your projects on
track with the only project management
system designed to work seamlessly with
other Microsoft applications
4

5. Advantages
• Quickly focus on what matters, easily select
actions to take, and seamlessly browse
functions with an enhanced visual experience.
• Stay in control of your project plans no matter
the size.
• With Task Path highlighting in the Gantt chart,
you always know how your tasks come together
and identify which are most critical to your
project’s success.
5

6. Advantages
• Focus on what matters most by quickly
organizing and linking tasks to create
project plans and timelines.
6

7. How To use It???
7

8. Microsoft Project
8

9. 9

10. Inside Microsoft Project
10

11. Create Tasks and Milestones
• Double click on task
11

12. Create Tasks and Milestones
(Cont)
12

13. Create Tasks and Milestones
(Cont)
• Name: Task Name
• Percent Completed: How far this task has
been done
• Scheduled Mode: How to set the
sschedule (Manual or Auto)
• Dates: Start and Finish
13

14. Relationship Between Tasks
14

15. Relationship Between Tasks
• Predecessor: Task which happen before
the task itself.
• Type: 4 Types
– Finish to Start (FS)
– Start to Start (SS)
– Start to Finish (SF)
– Finish to Start (FS)
15

16. 16

17. Resources
Three resource types:
• Work resources: include the people and equipment needed to
complete the tasks in a project’s plan .
• Cost resources: Represent a financial cost associated with a task
you need to account for in the plan. Examples include categories of
expenses like travel, entertainment, and so on .
• Material resources: are consumables you use up as the project
proceeds . For example, a construction project might need to track
steel or concrete as it is used throughout the project .
17

18. Resources
• Open Menu Resource  Assign
Resources
18

19. Reporting
19
• How much work was required to complete
a task?
• Did the task start and finish on time?

20. Reporting
20

21. Reporting
• New Report: build a custom report
• Dashboards: Reports for upcoming task
• Resources
• Costs
• In Progress
21

22. Map of System
22

23. Password
• Every PIC will be given a password
• This password is used to access a project
23

24. Tips and Tricks
• To create sub tasks (task  Indent Task)
DURATION
• Total Duration
• Actual Duration
• Remaining Duration
• % Complete = Actual/Total
24

25. • Essential aspects of tasks in a plan include their
duration and order of occurrence.
• You must assign resources to tasks before you
can track the progress or cost of resources.
• You can use formulas and graphical indicators in
custom fields to create a highly customized view,
such as a stoplight view, to communicate key
project health indicators to your stakeholders
25