How to change outlook font types and sizes

1. 4/6/2015 How to change Outlook font types and sizes
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If you don't like the font type and size for Outlook's interface components,
you might be able to change them. Susan Harkins explains how.
How to change Outlook font types and sizes
Outlook lets you arrange components to suit the way you work. In this way, Outlook is more
flexible than any of the other apps, but many users still want more control. Specifically, they
want to change the font types and sizes used by the interface. Sometimes you can, and
sometimes you can't. In addition, there's no set way to do so throughout all the windows.
This article lists the areas where you can adjust the font type and size and how to do so.
(Customizing the Reading pane is possible, but the instructions for doing so are beyond the
scope of this article. Watch for a future article on this topic.)

2. 4/6/2015 How to change Outlook font types and sizes
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Not every window can be manipulated in every version of Outlook. Often, you must turn to
the Windows settings and these are inconsistent, at best. Try them when there's no direct
Outlook route, but check the results carefully. These settings impact everything, not just
Outlook. Be prepared to reset them and give up.
Finding these options are different in every version of Windows, and it gets harder as you
upgrade. Windows XP is the easiest: right­click the desktop, choose Properties, click the
Appearance tab, and then click Advance. In Windows Vista, right­click the desktop, choose
Personalize, and then click Window Color and Appearance. In Windows 7, 8, and 8.1, enter
"Windows Color" in the Start Search, and then click Advanced Appearance Settings. You're
looking for the dialog shown in Figure A. Using the Item drop­down, choose the component
you want to alter. If allowed, Windows will enable the Font controls below. Continue by
choosing the appropriate font type, size, color, and other attributes (when available). You
might need to reboot to see any change.
Figure A
You can change Windows settings in the Advanced Appearance Settings.
Use Windows settings

3. 4/6/2015 How to change Outlook font types and sizes
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Outlook 2010 users can change the font type and size for the Navigation pane using the
View tab as follows:
1. Click the View tab.
2. In the Layout window, click the Navigation Pane drop­down and choose Options (Figure
B).
Figure B
3. In the resulting window (Figure C), click the Font button. This window needs a bit of
explanation. The individually checked items suggest that you can set the font for each
item, but you can't. What you set for one, you set for all.
Figure C
4. Change the settings appropriately (Figure D). (SnowCaps is a stark difference in styles,
Navigation pane

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making the change easily discernible, so I don't recommend using it!)
Figure D
5. Click OK twice to apply the changes (Figure E).
Figure E

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Try to be sensible and choose a readable font ­­ not something ridiculous like SnowCaps!
You can revert anytime by clicking Reset in the Navigation Pane Options dialog (Figure C).
Other versions can change font type and size using Windows settings. Remember, when
using the Windows settings, results are limited.
Outlook's list of mail comprises a large part of the Mail window. You can change the font
type and size for some items, as follows (Outlook 2010 and 2013):
1. Click the View tab.
2. Click View Settings in the Current View group.
3. Click Conditional Formatting.
4. In the resulting window (Figure F) select the item, and then click the Font button below.
Figure F
Mail items

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5. Choose font type and size. You can even change the color (sometimes).
6. Click OK three times.
In Outlook 2007 and 2003, choose Arrange By from the View menu, select Custom, and
then click Automatic Formatting.
Changing the font type and size of your mail items can help you identify messages with a
quick glance.
You can change the font type in most Calendar (2010) windows as follows:
1. In the Calendar window, click the View menu.
2. Click Other Settings.
3. You can change the font for the time, day of week, and month (Figure G) by clicking the
appropriate Font button, making your changes, and clicking OK.
Figure G
Calendar

7. 4/6/2015 How to change Outlook font types and sizes
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4. Click OK to return to the calendar.
What you can change directly via Outlook is different by version. For example, in 2013, you
can change only the appointment font this way.
The Date Navigator is a small calendar that appears in several spots: the To­Do Bar, when
hovering over Calendar in Outlook 2013, and the Navigation pane in some windows. You
can control the font type and size in Outlook 2010 as follows:
1. Click the File tab, and choose Options.
2. Click Calendar in the left pane.
3. Click Font (Figure H) in the Display Options section.
Figure H
Date Navigator

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4. Make your changes, and click OK twice to return to Outlook.
In Outlook 2007, choose Options from the Tools menu, click the Other tab, click the
Advanced Options button, and then click the Font button next to the Date Navigator option.
For Outlook 2013, use the Windows DPI settings (not an option for the meek).
To change the default font type and size for Notes, do the following:
1. Click the File tab and choose Options.
2. Choose Notes and Journal in the left pane.
3. In the Notes Options section (Figure J), click Font.
Figure J
Notes

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4. Make your changes, and click OK.
In Outlook 2007 and 2003, choose Options from the Tools menu, and then choose Notes
Options. To the best of my knowledge, Notes are customizable in 2013.
The To­Do bar isn't a single object; it comprises several components: the Date Navigator,
Appointments, People, and the Task List. Changes are limited to the following:
If you change the Date Navigator using the instructions shown earlier, those changes will
be visible in the To­Do bar.
In Outlook 2013, you can use the Windows DPI settings for the People component
(again, not for the meek).
Composing email isn't part of the interface configuration, but changing the font type and size
for email content and replies is still a common requirement. You can do so as follows
(Outlook 2013 and 2010):
1. Click the File tab and choose Options.
2. In the left pane, selection Mail.
3. In the Compose Messages section, click the Stationary and Fonts button.
4. Click the appropriate button under New mail messages and Replying or forwarding
messages (Figure I).
Figure I
To­Do bar
Writing email

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Posted 41 minutes ago by Matti Vuorela
5. Make the appropriate changes, and click OK three times to return to Outlook.
In Outlook 2007 and 2003, choose Options from the Tools menu, and then click the Mail
Format tab.
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