The document outlines the plans for a 10-year reunion celebration for the graduating class of 2012 from Hughes Center High School. Details include contracting with caterers and vendors, creating invitations and promotional materials, organizing entertainment, decorating the venue, and developing a schedule to ensure all preparations are completed on time. The event will be held at the Tangeman Ballroom at the University of Cincinnati and has a budget of $9,100 to cover costs for food, drinks, decorations, entertainment, printing, and venue rental.

1. LeAshaMoore
EventPlanning–Final Project
Elleaye & Moore Event Planning, LLC
Hughes Center High school – Reunion Celebration
“Big Red 10 years later”
The HughesCenterHighschool reunioncelebrationwill be aneventforall students who’veattended
and graduatedfromthe highschool inthe year2012. The celebrationwillrepresentgraduated classes
from2012, we will be celebratingaccomplishmentsfromall walksof life.The theme of the eventis“Big
Red,10 yearslater”the school’smascotandchant has alwaysbeen”BIGRED”, sowe hope tobringback
all of the bigred memoriesandhighlightmanyaccomplishmentsand successstoriesoverthe last10
years. Thiswill be a casual event,we hope tobringan energeticandfunatmosphere.Ourcompanyhas
firstcreateda reunioncommittee tohelpwithtasksuchasfood,decorations,contacting,promotions,
etc.
Budget
The HughesCenterHighschool Alumni associationhaspartneredwithmyeventplanningcompanyto
make thisone of the bestreunioncelebrations.Theyhave agreedto donate $5,650.00 inadditiontothe
$3,450 that the school original plannedtospend, totalingin abudgetof $9,100.00.
Category Description Quantity Cost Unit Price
Venue Universityof
Cincinnati
1 $ 1,500(Alumni
Discount)
Ballroom $ 1,500
Food& Drinks AramarkCatering $2,200.00 Vendor $2,200.00
Entertainment DJ 1 $1,000.00 Music &
photography
$1,000.00
Decorations BalloonCo.&
DecorationPlanet
1,1 $700,$652.00 Each $700,$652.00
Printing FEDEX 1 $600 TOTAL= $6,652

2. Vendors:
Vendor Agreement Form
Aramark Catering Co,
ThisVendorAgreementismade effectiveasof
October18th
, 2016, byand betweenAramark
CateringCOof 456 CliftonAve,Cincinnati,OH
45213, and Elleaye & Moore Event Planning LLC of
1325 Main St. Cincinnati,OH45202.
WHEREAS, AramarkCateringCo.is engagedin
the businessof providingfood,drinks,and
necessaryutensilsforpartyguest
NOW,THEREFORE, it isagreedthat:
PURPOSE- Aramark CateringCo.agreesto
provide Elleaye&Moore EventPlanningLLC
withthe BuffetStyle Package whichincludes
mixedfruit, bakedchicken,macaroni and
cheese,greenbeans,butterrolls.Drinkoptions
of water, lemonade,fruitpunch, sweetand
unsweetenedtea.Deseretoptionsof chocolate
of vanillacake.Thispackage includeslinensof
your choice of colors,utensilsof plates,napkins,
spoons,forks,cups,andknives.Thispackage is
the price of $2,200 for 200 guest,withwaitstaff
included.The ARAMARKCATERINGCO.plansto
cater the eventstartingonOctober18th
, 2015
and endingonOctober19th
, 2016. Aramark
CateringCo.herbyacceptsthe followinglisted
conditionsandlimitations.
Hours of Operation: AramarkCateringCompany
shall serve guestfrom5:00pm-10:00pm the day
the eventisinprogress,unlessElleAye&Moore
notifiesAramarkCateringCompanyof changes.
SET UP& BREAKDOWN: Aramark CateringCo.
shall setupthe dayof the event3-5 ½ hoursin
advance and breakdownthe dayafterthe event
no laterthan6:00pm
PAYMENT: Aramark CateringCo.will provide
foodto ElleAye &Moore EventPlanningLLCin
exchange for$2,200 to be paiduponsigningthis
Vendor Agreement Form
ELEGANTAffairCatering
ThisVendorAgreementismade effectiveas
of October18th
, 2016, by and between
ELEGANT AffairCateringof 1600 Broadway
St, Cincinnati,OH45219, and Elleaye & Moore
Event Planning LLC of 1325 Main St.
Cincinnati,OH45202.
WHEREAS, ELEGANT AffairCatering.is
engagedinthe businessof providingfood
and drinksforparty guest
NOW,THEREFORE, it isagreedthat:
PURPOSE- ELEGANT AffairCateringagrees
to provide Elleaye&Moore EventPlanning
LLC withthe ‘ElegantAffairExtravaganza’
Party Package whichincludesaselectionof
appetizersandfingerfoodupinto1 hour
and 30 minutesaftereventhasstarted.
Appetizerincludescheese,crackers,grapes,
and chickentenders.Mainmenuincludesa
choice of smotheredchickenandgravywith
a side dishof mashedpotatoes,mixed
veggies,salad,andbreadrollsorsmoked
ribssautéedinonionsandour veryown
barbeque sauce,withsidesof coleslaw,
potatosalad,macaroni and cheese,and
greenbeans.Ourparty package includesa
selectionof wine,beer,andthree different
typesof vodka.We alsoprovide water,
apple juice, andcranberryjuice.This
package is setat $3,400 and all alcoholic
beveragesare includedthrough-outthe
durationof the event.
Hours of Operation: ELEGANT Affair
Catering shall serve guestfrom5:00pm-
10:00pm the daythe eventisinprogress,
unlessElleAye &Moore notifiesAramark
CateringCompanyof changes

3. agreement.Eventlocationwill be providedby
Elleaye &Moore inadvance of the event.
PrintName ______________________
Signature ______________________
Date ______________________
SET UP& BREAKDOWN: ELEGANT Affair
Cateringwill setupandbreakdownatan
additional costof $500, if youwouldlike to
include waitstaff aseparate contract must
be signedone weekinadvance of the event.
PAYMENT: ELEGANT AffairsCateringwill
provide foodanddrinkstoElleAye &Moore
EventPlanningLLCin exchange for$3,400 to
be paidupon signingthisagreement.Event
locationwill be providedbyElleaye&Moore
inadvance of the event.
PrintName ______________________
Signature ______________________
Date ______________________
VENUE: Many of the HughesCenterHighschool graduatesare alsograduates of the Universityof
Cincinnati,UChas a partnershipwiththe highschool andhasagreedto rentout theirballroomata
discountedprice.Thiseventisaformal, since the eventisheldata publicsetting.
The Tangeman Ballroom at the University of Cincinnati
- SPECIAL EVENTS AND VENUE CONTRACT -
This Agreement is made effective as of _____,by and between THE TANGEMANBALLROOM AT THE UNIVERSITY
OF CINCINNATI and ElleAye & Moore Event Planning LLC.
DATES/TIMES of permitted use, access to the facility of the event will commence at 9:00am the day of the event and will
end no later than 10:00am the following day
RENTAL FEES
Lessee shall pay lessoras a rental fee of $1,500.00. The lessee shall deposit the sum of $250.00 to the lessor upon the
execution of this agreement. Remaining due should be paid no less than 30 days after event has been held. Renter must show
proof of insurance and liability forms before payment may be accepted.Payment may be made out via cash delivery, check,
or credit.
*Under the Ohio safety and regulation laws* this venue may only hold up to 700 people max, if event plans to have more
people than the venue has allotted you must get approval by the fire Marshall. Upon signing this contract you agree that
venue will be given in a “as is” form and shall be returned in the same state.There shall be no smoking in the venue under
any circumstances, if guest violates this matter a fine of $500.00 will be added to bill. If guest needs extra setup or electrical
help an on staff employee will be assigned to your event in case of set up/ breakdown help is needed. If you need a stage,
projector, or electrical task conducted the assigned staffwill assist in all areas.
PRINT NAME ________________________________________
SIGNATURE ________________________________________
DATE ________________________________________

4. 10YearReunion
Class of 2012 Class of 2012
When: October 16th, 2016
Where: The Tangeman Ballroom
At the University of Cincinnati
Time: 6:00 pm
Celebration
“BIG RED”Invitations/GuestList
Because this eventwill be expectinggraduatingclassesfrom 2012 we are expectedahuge guestturn
out of at least500 people.Ourreunioncommitteehasbeenworkingwiththe alumni associationtoget

5. incontact withpeople whowere apartof those graduatingclasses. We have createdFacebookPages
such as “The BIG RED ReunionCelebration”where peoplecancheckin andhave beensentan online
invitation.Ourreunioncommittee hasalsogotas manyaddressesaspossible andsentourofficial
invitesinvitingpeople tothe reunioncelebration. We have decidedtocreate a small invitationbooklet
of memoriesof eachclass.Includingsportvictories,homecomingpictures,andfunmoments.We will
printthese bookletsoutatFEDEX at $1.00 perbook includingcolorforthe pictures.Hopingtoget
everyone’sattentionandbringbackmemoriesaswell asgetpeople excitedaboutattendingthe
reunion.
Floor Plan
Floorplanselectedwillconsistof 50 roundtablesthatcan sit up to tenpeople,there willbe adance
floor,anda stage setup,the foodwill be setupinthree buffetstyle tableswithdrinksatthe lasttable.
Entertainment
Platinumsounds EntertainmentandDJwill entertainguestbyplayingall the oldmusicthatwas out
duringthat time era.Theywill alsobe providingalive bandthatwill beginexactly1houraftereventhas
startedand end30 minutesbefore eventends.We alsowill be havingaprojectortoshowcase school
highlightssuchashomecominggames,athletes,memorableyearbookphotos,andsome of our favorite
teachers. Platinumsoundsandentertainmentwill alsoprovide aphotographer,sincethisisan
entertainmentcompanywe cangeta package deal for$1,000. The deal includesaphotographerwho
providestheirownequipmentsuchascamera, lights,andbackdropof our choice.A band that hastwo
STAGEDANCE FLOOR
<- FOOD/BUFFET ->

6. drums,theirownmics,and twoguestsingers,anda DJ that will be providedwith a300 singlistoption,
the DJ will providedownsoundequipmentsuchasstereos,A/V cords,andsoundspinners.
MENU
The menuwill consistof a cateredmeal,buffetstyle, includingone full plateof food,drinks,anddessert.
The BIG RED class reunion celebration
~MENU~
Food Selection
Baked Chicken breast
Green Beans
Macaroni and cheese
Butter Rolls
Mixed fruit
DRINKS
Sweet Tea
Unsweet Tea
Lemonade
Fruit Punch
Water
Desserts
Vanilla Cake
Chocolate Cake
Materialsand SuppliesList:

7. Decorationsforthiseventwill correspondwiththe theme.Since thisisaclassreunionwe will decorate
the venue withthe colorsof the school;red,white,andblack.We will place balloonsof the agreed
colorsat the frontentrance where check-inwill be held.Balloonswill be placedineachcornerof the
venue. Whenguestfirstarrive there will be abannerthatsays “Welcome BackC/O 2012”, we must
purchase.Each table will have avase full of Hersheykisseschocolate.Vasescanbe purchasedat party
cityfor $2.99 and candycan be purchasedat Walmartfor $1.99 a bag, we will needapproximatelyone
bag of candy for eachtable to fill upeachvase. Linenswill notbe providedsowe mustrentlinensinthe
colorsof red,white,andblack.There are 50 tableswithanadditional three tablesforfoodanddrinks,
so 53 linensneedtobe rented.Seventeenredlinens,17white linens,and17black linenscanbe rented
from“AmerigroupStyle andDecoration”for$3.99 for a 17” table clothlinen.
To-Do LIST/Time Schedule:
Date of event:October18th
, 2016; Homecomingweekendsoalumni will be able toattendhomecoming
games.Eventwill beginat5:00 PM.
 HughesCenterHighschool Alumni ReunionCelebration
o Three monthsinadvance – Finalize cateringcompanyandmenuselection,make sure
invitationshave beenprintedandaddressesforinvitationhave beengatheredbythe
alumni committee.Ensure venueandvendorsare a guarantee,andcontractsare have
beensigned.
o One monthin advance- Make sure all decorationshave beenpurchased,entertainment
and photographerhave signedcontracts,invitationshave beensentoutandguesthave
begunRSVP,make sure parkingareawhere guestwill parkhasbeenreserved,fire
marshal has approvedvenue areaspace,alumni committee isupdatingandinforming
all social mediapagesaboutthe upcomingevent.
o One Weekinadvance- All decorationsare alreadyatthe venue,entertainmentandfood
set-upare prepared,all volunteersare aware of theirjobresponsibilities,all itemsare
printedsuchas foodmenusforeach table,guestname tags.Mediaslideshow and
photosare prepared.
o One day inadvance – All vendorshave accesstobuilding,reunioncommitteehasaccess
to the buildingtosetupdecorations,tables,cleananythingthatneedstobe cleaned,
entertainmentisthere forrehearsal doingsoundcheckandmakingsure all equipment
isworkingproperly.Foodtablesare ready.
o Day of party- Prepare forguestarrival