This document discusses the Danish Defence IT agency's plan to implement Project and Portfolio Management (PPM) software from HP/Mercury to support their project management processes. Key points include: - The agency will implement PPM to support PRINCE2 processes, electronic management documents, and versioning of documents at the field level. - Benefits of PPM include proven workflow management, driving form-based documents, diverse connectivity, predefined visualization of information, and a good track record working with HP/Mercury. - An installation guide has been created for PPM and the test system has been ordered for delivery, with the production system also on order. Testing of PPM integration is expected to

1. FKIT PPP 2007-05-23 1
Policy and Architecture
Danish Defence IT agency
Commander
Kim Holm
PPM from HP to handle
Project and Portfolio
Management

2. FKIT PPP 2007-08-22 2
Tool support with focus on QA
and Project/program mgr.
• Project to support PRINCE2 processes using PPM
from Mercury/HP.
• Workflow for PRINCE2 processes
• Project to implement electronic support of
management documents and electronic versioning
possibly on field level using PPM from Mercury/HP.
• Just finished SO(A) enabling the infrastructure
using Service Bus from BEA, this to be used as
facilitator also with PPM and QC.

3. FKIT PPP 2007-08-22 3
Rationale
• Proven workflow management system
• Driving formbased documents
• Diverse Connectivity
• Predefined visualisation and presentation of
information
• Good experience with Mercury/HP as solution
provider

4. FKIT PPP 2007-08-22 4
Business Outcomes
Business
Agility
IT-Business
Alignment
Business
Application
Deployments
& Upgrades
Compliance IT Automation
IT
Centralization
& Consolidation
Strategic IT Initiatives
The CIO agenda
Align IT initiatives for positive business outcomes
Functional IT Initiatives
STRATEGY
Demand & Portfolio
Management
SOA Transformation
APPLICATIONS
Quality Assurance
Performance Validation
SAP, Oracle, SOA, J2EE, .Net
OPERATIONS
Business Service Mgmt
ITSM
Service Driven Operations
Security Management

5. FKIT PPP 2007-08-22 5
Business Outcomes
HP Software Centers
APPLICATIONSSTRATEGY
SAP, Oracle, SOA, J2EE, .Net
Project & Portfolio
Management Center
CIO Office
CTO Office
Quality
Center
SOA
Center
Performance
Center
OPERATIONS
UniversalCMDB
Business
Availability
Center
Service
Management
Center
Operations
Center
Change &
Configuration
Center
Network
Management
Center
Security
Center

6. FKIT PPP 2007-08-22 6
HP PPM - Enabling Alignment
• Self-service demand
capture
• Aggregated view of
demand
• Unlimited demand
categories
• Demand scheduling and
prioritization
• Portfolio visibility
• Scenario analysis
• Constraint-based
optimization

7. FKIT PPP 2007-08-22 7
HP PPM - Enabling Flexibility
• Top down and bottom up
resource management
• Zero client project
management
• Embedded Microsoft
Project integration
• Resource visibility
• Budget
• Personnel
• Skills

8. FKIT PPP 2007-08-22 8
Enabling Efficiency
• Drag & drop workflow
modeling
• Best practice adoption
• PMBOK/PRINCE2, SOX
controls, ITIL …
• Ease of data input
• Management by
exception

9. FKIT PPP 2007-08-22 9
Enabling Quality
• Reporting, Analysis and
Monitoring
• Repeatable change
notification, review and
approval processes
• Advanced audit trails
• Enterprise-class
document management
• Integration with testing
and performance
monitoring

10. FKIT PPP 2007-08-22 10
Portfolio Monitoring
CIO Dashboard
VP of PMO Dashboard
IT Controller Dashboard
Project Manager Dashboard
Resource Manager Dashboard
IT Manager Dashboard
Annual Portfolio Planning
Scenario Comparison
Approve Operating Plan
Resource Balancing at Skill Level
Portfolio Analysis
Create High-Level Project Plan
Proposal Capture & Evaluation
Classify Proposal
Estimate Resource Requirements
Estimate Benefits
Estimate Costs
Assign Value & Risk Scores
Project Execution
Project Initiation
Execute Project
Start Project
Baseline Project
Manage Exceptions
Adjust Schedule
Capture Actual Effort and Cost
Compare Assignments to Allocation
Assign Resources to Staffing Profile
Create Detailed Project Plan
Portfolio Re-Planning
Scenario Comparison
Approve Adjusted Operating Plan
Resource Balancing at Skill Level
IT-Governance Activities for
End-To-End PPM Scenario

11. FKIT PPP 2007-08-22 11
IT-Governance Workflow
End-To-End PPM Scenario

12. FKIT PPP 2007-08-22 12
Gain Visibility into
Programs and Projects

13. FKIT PPP 2007-08-22 13
Hvor langt er vi nu med installation
af PPM ?
• Test system er bestilt til levering
• Produktionssystem er bestilt til levering
• Installationsvejledning er udfærdiget og lagt i
software bib.
• TEKSYS er udfærdiget og sent til endelig
godkendelse hos LEDSEK (vi oversætter .SH
scripts til generisk Windows scripting).
• ”Start af projekt” forventes klar til Demo
ultimo oktober.

14. FKIT PPP 2007-08-22 14
Q and A