1. Danish Defence
November 2005
1
Danish Defence
Project Management in
Danish Defence
Transformation Projects –
Methodology and experiences

2. Danish Defence
November 2005
2
Speakers
Major John Ib Hansen
Head of Project Management
Commander Kim Holm
Head of Integration and Methods

3. Danish Defence
November 2005
3
Danish Defence

4. Danish Defence
November 2005
4
Danish Defence IT
Management Agency
Head of IT
ServiceCenter
Ressource
Management
Communication &
Classified
systems
Plan, Policy &
Projects
Project
Management
Integration &
Methods
Communication
Classified systems
IT ServiceCenter
Supplier &
Contracts
Financial
Management
HR & ADMIN
Onsite
Operations
DeMars Logistic
& Fincance
DeMars
Finance
DeMars Personel
BW
DeMars
Logistic
Chief of Staff
Infrastrukture &
Applications
Operation
Distributed
systems
Desktop
Server
Applications
Onsite
Operations
Frequency
Management
Purchase
DeMars Personel,
& BW
Service
Management
DeMars
Programoffice

5. Danish Defence
November 2005
5
Process Model
Danish Defence

6. Danish Defence
November 2005
6
• Why PRINCE2 Process Model?
• How did we make the processes operational?
•Livedemo
• What have we achieved?
• What is our experiences?

7. Danish Defence
November 2005
7
Why ITIL?
Why PRINCE2?
We took the decision!
IT-strategy
Certification
Evolution
Ministry of Defence

8. Danish Defence
November 2005
8
Projects In Controlled Environment

9. Danish Defence
November 2005
9
PRINCE2 Process Model
COMPANY MANAGEMENT
DIRECTING A PROJECT
INITIATING
A PROJECT
PLANNING
STARTING UP
A PROJECT
MANAGING
PROCUCT
DELIVERY
MANAGING
STAGE
BOUNDARIES
CONTROLLING
A STAGE
CLOSING
A PROJECT

10. Danish Defence
November 2005
10
IT Infrastructure Library
ITIL
&

11. Danish Defence
November 2005
11
Planning to Implement Service Management
Service
Support
Service
Delivery
T
h
e
B
u
s
i
n
e
s
s
The
Business
Perspective
Application Management
ICT
Infrastructure
Management
T
h
e
T
e
c
h
n
o
l
o
g
y
Security
Management
Covers 1 functional area Service Desk
and 5 processes/functions
Incident Management
Problem Management
Change Management
Configuration Management
Release Management
Covers 5 processes/functions
Service Level Management
Capacity Management
Availability Management
Financial Management
IT Service Continuity
ITIL

12. Danish Defence
November 2005
12
ITIL & PRINCE2

13. Danish Defence
November 2005
13
Introducing PRINCE2 in
the Organization
Introducing PRINCE2 – or another Project
Management Model - is a very big project!
• What can the company earn by introducing
the model?
• Many people have to change there conduct!
• Is the board of directors ready for the
changes?
• Look up for the bureaucracy of the
Project model!

14. Danish Defence
November 2005
14
“It is not the strongest of the species that survives,
nor the most intelligent, but the one that is
most responsive to change” — Charles Darwin

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November 2005
15

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November 2005
16
PROCESS MODEL
AP - afslutning af e t projekt
IP - Initiering af et projekt
LF - ledelse af e n faseov ergang
LP - Lede lse af e t proje t
PL - Planlægning
SF - Styring af e n fase
SL - Styring af produktleve rancer
SP - Start af et projet
SP1
Udnævne lse af
sty rgruppe formand
og Projektlede r
SP2
Sam mensætning af
projektorganisatio-
nen
SP3
Udnævne lse af
projektorganisation
SP4
Forberedelse af
projektgrundlag
SP5
Definition af
projektfrem gangs-
måde
SP6
Planlægning af
initeringsfase
IP1
Planlægning af
kv alite t
IP2
Planlægning af et
projekt
IP3
Finpusning af
Business Casen og
risici
IP4
Opsætning af
projektkontroller
IP5
Oprettelse af
projektets arkiver
IP6
Sam ling af e t
Proje ktinitierings-
dokume nt
LP1
Godkende lse af
initiering
LP2
Godkende lse af et
projekt
LP3
Godkende lse af en
Fase- eller
afv igelsesplan
LP4
Udstedelse af ad
hoc-anvisninge rLP5
Bekræftelse af
projektafslutning
SF7
Korrige re nde
aktiviteter
SF1
Godkende lse af
arbejdspakker
SF2
Vurde ring af
fremdrift
SF9
Modtagelse af
færdiggjorte
Arbejdspakker
SF8
Eskale ring af
projektem ner
SF6
statusrapport
SF5
Review af fasestatus
SF4
Genne mgang af
projektem ner
SF3
Opsamling af
Proje ktem ner
SL1
Acceptere en
Arbejdspakke
SL2
Udføre lse af en
Arbejdspakke
SL3
Lev erance af en
Arbejdspakke
LF1
Planlægning af en
fase
LF2
Opdatering af
projektplan
LF3
Opdatering af
projektets Business
Case
LF6
Udfærdigelse af en
Afvigelse splan
LF4
Opdatering af
Risikologgen
LF5
Rapportering af
faseafslutning
AP1
Afvikling af e t
projekt
AP2
Ide ntifikation af
opfølgnings-
aktiviteter
AP3
Proje ktev alue ring
PL1
Design af en plan
PL2
Definition og analyse
af produkter
PL3
Ide ntifikation af
aktiviteter og
afhængighedsforhold
PL4
Estimering
PL5
Udarbejde lse af
tidsplan
PL6
Analyse af risici
PL7
Færdigøre lse af en
plan

17. Danish Defence
November 2005
17
Business Case
End Project Report
Current Stage Plan
Issue Log
Job Descriptions
Communication Plan
Project Plan
Team Plan
Work Package
Risk Log
Project Crontrols
Procuct Flow Diagram
…. And many more !

18. Danish Defence
November 2005
18
To achieve those advantages, we had to
make the processes operational

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November 2005
19

20. Danish Defence
November 2005
20

21. Danish Defence
November 2005
21
Project site on our INTRANET

22. Danish Defence
November 2005
22
What have we achieved by using
PRINCE2?
• One commen Project Model in the Danish
Defence.
• Uniformity and control.
• More effective projects.
• Better co-operation.
• Qualifying educations for the Project
Managers.

23. Danish Defence
November 2005
23
What is our experiences
• Graphic model – easy to use.
• Available in a electronic form on our
INTRANET.
• Learn to restrict the use of the
PRINCE2 products.
• Structured gathering of experience.
• Closing Projects in a structured way.

24. Danish Defence
November 2005
24
Danish Defence IT
Management Agency