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20051110 PRINCE2_ IDS Engelsk.v1

The document discusses the Danish Defence's use of PRINCE2 and ITIL project management methodologies. It provides an overview of the Danish Defence IT Management Agency and its implementation of PRINCE2 processes. The speakers then discuss why PRINCE2 and ITIL were adopted, how the processes were made operational, the benefits achieved, and lessons learned. They found PRINCE2 provided uniformity and control, more effective projects, better cooperation, and project manager qualifications. Experiences included learning to restrict PRINCE2 product use and closing projects in a structured manner.

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Danish Defence November 2005 1 Danish Defence Project Management in Danish Defence Transformation Projects – Methodology and experiences
Danish Defence November 2005 2 Speakers Major John Ib Hansen Head of Project Management Commander Kim Holm Head of Integration and Methods
Danish Defence November 2005 3 Danish Defence
Danish Defence November 2005 4 Danish Defence IT Management Agency Head of IT ServiceCenter Ressource Management Communication & Classified systems Plan, Policy & Projects Project Management Integration & Methods Communication Classified systems IT ServiceCenter Supplier & Contracts Financial Management HR & ADMIN Onsite Operations DeMars Logistic & Fincance DeMars Finance DeMars Personel BW DeMars Logistic Chief of Staff Infrastrukture & Applications Operation Distributed systems Desktop Server Applications Onsite Operations Frequency Management Purchase DeMars Personel, & BW Service Management DeMars Programoffice
Danish Defence November 2005 5 Process Model Danish Defence
Danish Defence November 2005 6 • Why PRINCE2 Process Model? • How did we make the processes operational? •Livedemo • What have we achieved? • What is our experiences?
Danish Defence November 2005 7 Why ITIL? Why PRINCE2? We took the decision! IT-strategy Certification Evolution Ministry of Defence
Danish Defence November 2005 8 Projects In Controlled Environment
Danish Defence November 2005 9 PRINCE2 Process Model COMPANY MANAGEMENT DIRECTING A PROJECT INITIATING A PROJECT PLANNING STARTING UP A PROJECT MANAGING PROCUCT DELIVERY MANAGING STAGE BOUNDARIES CONTROLLING A STAGE CLOSING A PROJECT
Danish Defence November 2005 10 IT Infrastructure Library ITIL &
Danish Defence November 2005 11 Planning to Implement Service Management Service Support Service Delivery T h e B u s i n e s s The Business Perspective Application Management ICT Infrastructure Management T h e T e c h n o l o g y Security Management Covers 1 functional area Service Desk and 5 processes/functions Incident Management Problem Management Change Management Configuration Management Release Management Covers 5 processes/functions Service Level Management Capacity Management Availability Management Financial Management IT Service Continuity ITIL
Danish Defence November 2005 12 ITIL & PRINCE2
Danish Defence November 2005 13 Introducing PRINCE2 in the Organization Introducing PRINCE2 – or another Project Management Model - is a very big project! • What can the company earn by introducing the model? • Many people have to change there conduct! • Is the board of directors ready for the changes? • Look up for the bureaucracy of the Project model!
Danish Defence November 2005 14 “It is not the strongest of the species that survives, nor the most intelligent, but the one that is most responsive to change” — Charles Darwin
Danish Defence November 2005 15
Danish Defence November 2005 16 PROCESS MODEL AP - afslutning af e t projekt IP - Initiering af et projekt LF - ledelse af e n faseov ergang LP - Lede lse af e t proje t PL - Planlægning SF - Styring af e n fase SL - Styring af produktleve rancer SP - Start af et projet SP1 Udnævne lse af sty rgruppe formand og Projektlede r SP2 Sam mensætning af projektorganisatio- nen SP3 Udnævne lse af projektorganisation SP4 Forberedelse af projektgrundlag SP5 Definition af projektfrem gangs- måde SP6 Planlægning af initeringsfase IP1 Planlægning af kv alite t IP2 Planlægning af et projekt IP3 Finpusning af Business Casen og risici IP4 Opsætning af projektkontroller IP5 Oprettelse af projektets arkiver IP6 Sam ling af e t Proje ktinitierings- dokume nt LP1 Godkende lse af initiering LP2 Godkende lse af et projekt LP3 Godkende lse af en Fase- eller afv igelsesplan LP4 Udstedelse af ad hoc-anvisninge rLP5 Bekræftelse af projektafslutning SF7 Korrige re nde aktiviteter SF1 Godkende lse af arbejdspakker SF2 Vurde ring af fremdrift SF9 Modtagelse af færdiggjorte Arbejdspakker SF8 Eskale ring af projektem ner SF6 statusrapport SF5 Review af fasestatus SF4 Genne mgang af projektem ner SF3 Opsamling af Proje ktem ner SL1 Acceptere en Arbejdspakke SL2 Udføre lse af en Arbejdspakke SL3 Lev erance af en Arbejdspakke LF1 Planlægning af en fase LF2 Opdatering af projektplan LF3 Opdatering af projektets Business Case LF6 Udfærdigelse af en Afvigelse splan LF4 Opdatering af Risikologgen LF5 Rapportering af faseafslutning AP1 Afvikling af e t projekt AP2 Ide ntifikation af opfølgnings- aktiviteter AP3 Proje ktev alue ring PL1 Design af en plan PL2 Definition og analyse af produkter PL3 Ide ntifikation af aktiviteter og afhængighedsforhold PL4 Estimering PL5 Udarbejde lse af tidsplan PL6 Analyse af risici PL7 Færdigøre lse af en plan
Danish Defence November 2005 17 Business Case End Project Report Current Stage Plan Issue Log Job Descriptions Communication Plan Project Plan Team Plan Work Package Risk Log Project Crontrols Procuct Flow Diagram …. And many more !
Danish Defence November 2005 18 To achieve those advantages, we had to make the processes operational
Danish Defence November 2005 19
Danish Defence November 2005 20
Danish Defence November 2005 21 Project site on our INTRANET
Danish Defence November 2005 22 What have we achieved by using PRINCE2? • One commen Project Model in the Danish Defence. • Uniformity and control. • More effective projects. • Better co-operation. • Qualifying educations for the Project Managers.
Danish Defence November 2005 23 What is our experiences • Graphic model – easy to use. • Available in a electronic form on our INTRANET. • Learn to restrict the use of the PRINCE2 products. • Structured gathering of experience. • Closing Projects in a structured way.
Danish Defence November 2005 24 Danish Defence IT Management Agency

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20051110 PRINCE2_ IDS Engelsk.v1

  • 1.
    Danish Defence November 2005 1 DanishDefence Project Management in Danish Defence Transformation Projects – Methodology and experiences
  • 2.
    Danish Defence November 2005 2 Speakers MajorJohn Ib Hansen Head of Project Management Commander Kim Holm Head of Integration and Methods
  • 3.
  • 4.
    Danish Defence November 2005 4 DanishDefence IT Management Agency Head of IT ServiceCenter Ressource Management Communication & Classified systems Plan, Policy & Projects Project Management Integration & Methods Communication Classified systems IT ServiceCenter Supplier & Contracts Financial Management HR & ADMIN Onsite Operations DeMars Logistic & Fincance DeMars Finance DeMars Personel BW DeMars Logistic Chief of Staff Infrastrukture & Applications Operation Distributed systems Desktop Server Applications Onsite Operations Frequency Management Purchase DeMars Personel, & BW Service Management DeMars Programoffice
  • 5.
  • 6.
    Danish Defence November 2005 6 •Why PRINCE2 Process Model? • How did we make the processes operational? •Livedemo • What have we achieved? • What is our experiences?
  • 7.
    Danish Defence November 2005 7 WhyITIL? Why PRINCE2? We took the decision! IT-strategy Certification Evolution Ministry of Defence
  • 8.
    Danish Defence November 2005 8 ProjectsIn Controlled Environment
  • 9.
    Danish Defence November 2005 9 PRINCE2Process Model COMPANY MANAGEMENT DIRECTING A PROJECT INITIATING A PROJECT PLANNING STARTING UP A PROJECT MANAGING PROCUCT DELIVERY MANAGING STAGE BOUNDARIES CONTROLLING A STAGE CLOSING A PROJECT
  • 10.
    Danish Defence November 2005 10 ITInfrastructure Library ITIL &
  • 11.
    Danish Defence November 2005 11 Planningto Implement Service Management Service Support Service Delivery T h e B u s i n e s s The Business Perspective Application Management ICT Infrastructure Management T h e T e c h n o l o g y Security Management Covers 1 functional area Service Desk and 5 processes/functions Incident Management Problem Management Change Management Configuration Management Release Management Covers 5 processes/functions Service Level Management Capacity Management Availability Management Financial Management IT Service Continuity ITIL
  • 12.
  • 13.
    Danish Defence November 2005 13 IntroducingPRINCE2 in the Organization Introducing PRINCE2 – or another Project Management Model - is a very big project! • What can the company earn by introducing the model? • Many people have to change there conduct! • Is the board of directors ready for the changes? • Look up for the bureaucracy of the Project model!
  • 14.
    Danish Defence November 2005 14 “Itis not the strongest of the species that survives, nor the most intelligent, but the one that is most responsive to change” — Charles Darwin
  • 15.
  • 16.
    Danish Defence November 2005 16 PROCESSMODEL AP - afslutning af e t projekt IP - Initiering af et projekt LF - ledelse af e n faseov ergang LP - Lede lse af e t proje t PL - Planlægning SF - Styring af e n fase SL - Styring af produktleve rancer SP - Start af et projet SP1 Udnævne lse af sty rgruppe formand og Projektlede r SP2 Sam mensætning af projektorganisatio- nen SP3 Udnævne lse af projektorganisation SP4 Forberedelse af projektgrundlag SP5 Definition af projektfrem gangs- måde SP6 Planlægning af initeringsfase IP1 Planlægning af kv alite t IP2 Planlægning af et projekt IP3 Finpusning af Business Casen og risici IP4 Opsætning af projektkontroller IP5 Oprettelse af projektets arkiver IP6 Sam ling af e t Proje ktinitierings- dokume nt LP1 Godkende lse af initiering LP2 Godkende lse af et projekt LP3 Godkende lse af en Fase- eller afv igelsesplan LP4 Udstedelse af ad hoc-anvisninge rLP5 Bekræftelse af projektafslutning SF7 Korrige re nde aktiviteter SF1 Godkende lse af arbejdspakker SF2 Vurde ring af fremdrift SF9 Modtagelse af færdiggjorte Arbejdspakker SF8 Eskale ring af projektem ner SF6 statusrapport SF5 Review af fasestatus SF4 Genne mgang af projektem ner SF3 Opsamling af Proje ktem ner SL1 Acceptere en Arbejdspakke SL2 Udføre lse af en Arbejdspakke SL3 Lev erance af en Arbejdspakke LF1 Planlægning af en fase LF2 Opdatering af projektplan LF3 Opdatering af projektets Business Case LF6 Udfærdigelse af en Afvigelse splan LF4 Opdatering af Risikologgen LF5 Rapportering af faseafslutning AP1 Afvikling af e t projekt AP2 Ide ntifikation af opfølgnings- aktiviteter AP3 Proje ktev alue ring PL1 Design af en plan PL2 Definition og analyse af produkter PL3 Ide ntifikation af aktiviteter og afhængighedsforhold PL4 Estimering PL5 Udarbejde lse af tidsplan PL6 Analyse af risici PL7 Færdigøre lse af en plan
  • 17.
    Danish Defence November 2005 17 BusinessCase End Project Report Current Stage Plan Issue Log Job Descriptions Communication Plan Project Plan Team Plan Work Package Risk Log Project Crontrols Procuct Flow Diagram …. And many more !
  • 18.
    Danish Defence November 2005 18 Toachieve those advantages, we had to make the processes operational
  • 19.
  • 20.
  • 21.
  • 22.
    Danish Defence November 2005 22 Whathave we achieved by using PRINCE2? • One commen Project Model in the Danish Defence. • Uniformity and control. • More effective projects. • Better co-operation. • Qualifying educations for the Project Managers.
  • 23.
    Danish Defence November 2005 23 Whatis our experiences • Graphic model – easy to use. • Available in a electronic form on our INTRANET. • Learn to restrict the use of the PRINCE2 products. • Structured gathering of experience. • Closing Projects in a structured way.
  • 24.
    Danish Defence November 2005 24 DanishDefence IT Management Agency