1. PROJECT INTEGRATION SIMULATION
“LESSONS LEARNED
REPORT”
TEAM 08
(Hardeep Bains, Khushal Nilesh Desai and Gurmit Singh Sidhu)
Date of submission: 17th
JULY, 2015

2. LESSONS LEARNED REPORT
DATE: 17TH JULY, 2015
PROJECT NAME: BICYLCE TOUR PROJECT PROJECT NUMBER: 1
PROJECT MANAGER: KHUSHAL DESAI PROJECT SPONSOR: TERESA KUCHERAN
PROJECT OBJECTIVES:
Project Objectives Worked/ Continue Didn’t Work / Modify
Scope Meetingswiththe sponsorand
collectingthe requirements
Clearunderstandingof the
scope inthe beginning
Schedule Havinga deadline helpedin
assigningthe durationforeach
task
Initial schedulewashigherthan
required,due tounclear
understatingof the scope and
requirements
Cost Understandingthe constraint
on the budget,helped in
eliminatingundesiredcosts
Initial expectedbudgetwas
much higher,asthere weren’t
specificdetailsregardingthe
budget.
Effort Understatingthe workto be
done and the amountof time
the resource will have toputin
inorder to achieve the work
Unclearunderstandingof the
requirementsinitiallyprovedto
be an issue
PROJECT AREAS:
Project Area Worked/ Continue Didn’t Work / Modify
ProjectInitiation The projectteam wasformed
by the projectmanagerhimself
ProjectManagementPlan Understandingof the
requirementsand
documentationof all the
deliverables
The Planwasn’treferredtoon
regularbasis
ProjectExecution The work assignedtothe team
memberswasbasedontheir
abilityandall taskswere
completedontime
Issue andrisk logs weren’tkept
rollingduringthe initialstages
ProjectCloseout Understandingof the
requirementsanddocuments
requiredfora formal closeout
CommunicationPlan All the informationwas
communicatedandall
More numberof meetingscan
be arranged withthe sponsor

3. stakeholderswere informed
regardingthe progressof the
project
Team Membership We hadall the requiredskills
expectedfromthe resources
whichhelpedinachieving
successful completionof project
RiskAnalysis All the risksassociatedwiththe
projectwere identifiedonce all
the requirementswere
understood
Risklogwasn’tkeptrolling
duringthe initial stages
QualityPlan Understandingthe
requirementsof the sponsor
and assigningparameters
accordingto the requirement
Qualityparameterswere
assignedlaterinthe project
ProcurementPlan All the permitswere acquired
withinthe expectedtime
ProjectChange Management
Plan
All the changesinthe project
were documentedandhandled
strictlyaccordingthe project
change managementplan
agreeduponby the project
sponsorand the team
Actual datesof the change
requestweren’tmentioned
initially.
RECOMMENDATIONS:
 We wouldhighlyrecommendthatthe projectmanagerandthe projectteamshouldhave the
complete knowledge of the requirementsandthe in-scope/out-scope of the projectinorderto
have a smoothbeginning sotheydon’tmissoutonthe keyrequirementsof the project.
 Havingthe desiredteammembersinyourteamisalwayshelpful,asyouhave the knowledge
regardingtheirstrengthsandweaknesses,butif thatisnot the case thenit ishighly
recommendedthatthe projectmanagergetstoknow more about histeammemberswhich
helpindelegatingthe workandachievingprojectsuccess.
 Documentationisthe mostimportantandtime consumingaspectof projectmanagement.But,
if done properlyitwill alwayshelpwhile resolvingissues,resolvingconflicts,helpingteam
membersunderstandthe requirementsandmanagingchanges.
 Thoughit isimportantto have coveredall the importantaspectsrelatedtothe projectinthe
projectmanagementplan,itisof utmostimportance tocontinuouslyreferbacktothe plan.Itis
reallyhelpful intermsof trackingthe progressof the projectand the checkingthe variance
between “whatwasaskedfor”and “whathas beenachieved”.
 Once the riskshave beenidentifiedduringthe initial stages,itisimportanttokeepupdatingthe
progressonthe risksandif there are additionof new identifiedrisks,theyshouldbe mentioned

4. inthe same document(rollingriskregister).The same goesforthe issuesandthe change
requestsaswell.
 It ispossible thatthe sponsor/customerasksforadditionorchangesinscope,if these are
approved,itisimportanttodocumentthemappropriatelyand anyapproval hasto be received
formthe authoritative personinthe project.Anychangeswithoutapproval willnotbe
considered.
 The last thingthat we wouldrecommendisthe accuracyof the detailsandspecsmentionedin
the documents.Itshouldbe clear,concise andeasyto readand understand.