IE Madrid- Express Yourself

2. Meeting
Goals Outcome
Effective
Communication
Action Plan
Subordinates,
client, supplier

3. 1 MEETING WITH THE SUPERIOR
Agenda
- It will identify the
company goals &
purpose of the
meeting
- It will summarize the
items to be discussed
Meeting minutes
- It will collect all the information,
ideas, proposals and actions
discussed and agreed during the
meeting
- It will incorporate ‘action by’ to
ensure responsible parties are
identified
- Meeting minutes must be
distributed to all relevant
parties including subordinates,
suppliers and client
Meeting
Outcome

4. LET’S PREPARE THE ACTION PLAN!
Issue/ Proposal
Raised
Responsible
Party
Action Due By
Actioned/
Outstanding
X Subordinate 08/07/2016 Outstanding
Y Supplier 13/07/2016 Outstanding
Z Client 21/07/2016 Outstanding
2

5. 3 WAYS OF COMMUNICATION
Meeting minutes
Company’s intranet
Email correspondence
Skype meetings/ Phone conferences
Further site meetings
Subordinates
Supplier
Client
Management and coordination of outstanding actions

6. 4 COMMUNICATING WITH DIFFERENT PARTIES
Specific information can be
confidential and not
required to be shared with
the client or supplier
SUBORDINATES
- Internal Integrated Management Systems
- Target program dates
- Procurement with external companies
SUPPLIER
- Technical information
- Logistics
- Cost of product
- Potential savings
CLIENT
- Head contract
- Contractual program dates
- Variations
- Progress
- Issues
- Goals outstanding/completed
- Expected completion
dates

7. Issue/ Proposal
Raised
Responsible
Party
Action Due By
Actioned/
Outstanding
X Subordinate 08/07/2016
Y Supplier 13/07/2016
Z Client 21/07/2016
5 ACTION PLAN COMPLETED

9. THANK YOU