Foundation of a Multi-Partner Delivery Model

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As enterprise IT environments increase in diversity, most service providers will be subjected to work in a delivery model that involves more than one provider and scope that is shared - often with a rival against whom they bid for the project.
How can the service providers and their customers ensure collaboration works to provide value to business ?
This presentation introduces the concept of a Collaboration Charter to enable multi-partner initiatives and to ensure that they succeed.

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Foundation of a Multi-Partner Delivery Model

  1. 1. Foundation of a Multi-Partner Delivery Model The Collaboration Charter Author: Subodh Jambhekar / Jan 20th, 2011
  2. 2. What is a Collaboration Charter ?  A Collaboration Charter is a multi-party charter signed by: - the Client, - the Suppliers - pre-existing project/service teams - possibly, certain sub-contractors  Signatories agree to act fairly, in an open and trusting manner, in good faith, be co-operative and avoid disputes by adopting a ‘no blame’ culture. - It requires the partnering team members to develop their relationship with a view to achieving trust, fairness, dedication to the program goals and an understanding of each other’s expectations and values. Page  2
  3. 3. Objectives of a Collaboration Charter  The objectives of a Collaboration Charter are: - Reduction or elimination of waste - Improved efficiency - Cost-effectiveness - Innovation - Speed - Continuous improvement Page  3
  4. 4. Key Attributes of the Collaboration Charter  Unifies the program management process  Integrates design/build/deployment with one plan for the whole team  Decision-making process is led by a core group of members by consensus  Provides for a common communication framework  Defines a non-adversarial escalating dispute resolution procedure  Requires the partners to notify the others as soon as they become aware of any matter which could adversely affect the project  Establishes the mechanism for risk sharing  Despite the partnering ethos, the intent is not to dilute the responsibilities as defined by respective contracts with the customer Page  4
  5. 5. Benefits of the Collaboration Charter  Maximizes specialist knowledge and encourages innovation  Provides huge flexibility for the project and the team  Promotes team work and integrates resource supply chains of the partners  Enables better participation by individual partners in establishing choices  Creates a higher chance of complex projects completing on time and on budget  Avoids recursive change control situations Page  5
  6. 6. Collaboration Prerequisites in Specific Areas  Some of the collaboration prerequisites in the following areas have been described in subsequent slides: - Program Management - Communication Management - Common Visibility - Integrated Change Control Page  6
  7. 7. Program Management under the Collaboration Charter  Program Manager as a partnering advisor  Program Management Office: - Constituting of the partner representatives - Mandated with monitoring and controlling all aspects of the program  Integrated Planning: - High-level program plan with milestones defined for individual project plans - Dependencies across project plans are agreed in advance - Elaboration of individual plans by respective partner Page  7
  8. 8. Communication Management under the Collaboration Charter  Implement lean escalation: what can be clarified by one team member talking to another must not be escalated  Enable partner teams to interact for engineering clarifications at all levels  Project Leads and PMO to manage work performance information; not to route engineering information for the teams  Flexibility for co-locating resources in selective areas - Client resources in offshore locations - Partner resources in other partner’s locations  Daily standup meetings between project leads Page  8
  9. 9. Common Visibility under the Collaboration Charter  Common visibility to: - All deliverable/object tracking - Resource risks - Resource deployment and availability  Joint identification of risks and definition of mitigation plans at all levels Page  9
  10. 10. Change Control under the Collaboration Charter  Change requests discussed and evaluated by partners before presenting for change control  Global unconditional visibility of change requests to all partners  Flexibility to deliver a change request by multiple partners  Change Requests to detail scope, schedule, effort, resource deployment, responsibilities etc; not commercials - Separate commercial change requests depending on the partners involved in delivering a change request Page  10
  11. 11. Do You Have Any Questions? Reach Subodh Jambhekar at: http://www.linkedin.com/in/subodhj/ Page  11

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