3. OBJECTIVES OF TRAINING
• ENSURE THAT BUSINESS OWNERS HAVE THE
UNDERSTANDING THAT PROFESSIONAL RECRUITING
IS SO CRUCIAL TO PROPER DEVELOPMENT OF A
BUSINESS
• PROFESSIONAL RECRUITING IS PRECEDED BY A
PROFESSIONAL BUSINESS PLAN WHERE THE
FOUNDATIONAL STRUCTURE OF THE BUSINESS IS
ESTABLISHED BEFORE TAKEOFF
• HIGHLIGHT THE BASIC PROCESSES OF PROFESSIONAL
RECRUITING AS A BLUE-PRINT FOR INDIVIDUAL AND
CORPORATE RECRUITMENT NEEDS.
Monday, September 19, 2016 THRUSTAZ ENTITIES & CO. 3
4. WHAT IS A BUSINESS PLAN
• Plan of future strategy: a plan
that sets out the future
strategy and financial
development of a business,
usually covering a period of
several years up to succession
stage of the business.
Monday, September 19, 2016 THRUSTAZ ENTITIES & CO. 4
5. TERM OF REFERENCES OF A BUSINESS PLAN
EQUITY CONTRIBUTIONS, OWNERSHIP
STRUCTURE/PROFIT SHARING FORMULA
CATEGORY OF BUSINESS - PRIVATE
ENTERPRISE, PUBLIC ENTERPRISE, JOINT
ENTERPRISE
NAME OF BUSINESS/ NATURE OF BUSINESS
CONDITIONS FOR ADMITTING INTERESTED
PERSONS
BUSINESS VISION/PURPOSE
Monday, September 19, 2016 THRUSTAZ ENTITIES & CO. 5
6. TERM OF REFERENCES OF A BUSINESS PLAN – CONT’D
• HOW FRIENDLY IS THE BUSINESS ENVIRONMENT –
RISK ASSESSMENT
• WHAT MARKET TARGETS FOR PRODUCT/SERVICE
• WHERE BEST TO SITE BUSINESS
• WHO THE COMPETITORS ARE/STRENGTH
• WHAT WILL THE BUSINESS COST INITIALLY
• HOW MUCH TIME DO WE NEED TO BREAK EVEN
• WHAT CHALLENGES ARE ANTICIPATED
• WHAT DIVIDENDS ARE ANTICIPATED PER YEAR
Monday, September 19, 2016 THRUSTAZ ENTITIES & CO. 6
7. TERM OF REFERENCES OF A BUSINESS PLAN – CONT’D
• DEFINE PHILOSOPHICAL BELIEFS/MOTIVATIONS
• ORGANIZATIONAL BUSINESS STRUCTURE
• LOCALIZATION – OFFICE/OUTLET LOCATIONS
• DRIVE ELEMENTS – OWNERSHIP/MGT, H/R,
EQUIPMENT, FUNDING, TIME, RIGHT
ENVIRONMENT, ETC
Monday, September 19, 2016 THRUSTAZ ENTITIES & CO. 7
8. TERM OF REFERENCES OF A BUSINESS PLAN – CONT’D
• POLICIES – CASHES, DRIVING, ALCOHOL, QUALITY
CONTROL/ASSURANCE, RECRUITMENT, DISCIPLINARY
ACTIONS, FINANCES,
DAILY/WEEKLY/QUARTERLY/ANNUAL OPERATIONS,
SITE/FIELD OPERATIONS, EMPLOYEE INTERRACTIONS,
WITH CLIENTS, GOVERNMENT OFFICIALS, CUSTOMERS,
WELFARE PACKAGES (HOUSING,
SAFETY/HEALTH/SECURITY, ETC); TRAINING/ACADEMIC
DEVELOPMENT, MARRIAGE/FAMILY LIFE, SALARY
STRUCTURE PENSION, VISITATIONS, FUNDS/MATERIALS
REQUISITION, SOCIAL GATHERINGS/OUTINGS,
RELIGIOUS MEETINGS, EATING, DRUGS, JOURNEYS,
PARTNERING, DIVERSIFICATION, ETC.Monday, September 19, 2016 8THRUSTAZ ENTITIES & CO. . – TECHNICAL PRESENTATION
9. TERM OF REFERENCES OF A BUSINESS PLAN – CONT’D
• DAILY, WEEKLY, QUARTERLY & YEARLY
OPERATIONS
• RECRUITMENT & DISCIPLINARY ACTIONS
• GENERAL ADMINISTRATIVE STRATEGY
• MARKET TARGET - BUSINESS
DEVELOPMENT/MARKETING
• SITE/PROJECT HANDLING
• MANUFACTURING/EXTRACTIVE/SALES/MAINT
ENANCE PLAN, ETC
Monday, September 19, 2016 THRUSTAZ ENTITIES & CO. 9
10. TERM OF REFERENCES OF A BUSINESS PLAN – CONT’D
• SITUATE OFFICE
• FURNISH/ESTABLISH OFFICE – DOCUMENTS, OFFICE
EQUIPMENT/STATIONERY/FURNITURE, FABRICS,
PRINTS - BROCHURES, ID CARDS, COMPLIMENTARY
CARDS, LETTER HEADED PAPERS, INVOICES, WAYBILLS,
CALENDARS, ETC
• The Nigerian Companies’ Acts for guidance
Memorandum & Articles of Association
• BRAND BUSINESS – LOGO, COLOURS, SYMBOLS, LETTER
HEADS, INVOICES, WAY BILLS, RECEIPTS,
COMPLIMENTARY CARDS, IDENTITY CARDS, LOG BOOKS,
BROCHURES, WEBSITES, ETC
Monday, September 19, 2016 THRUSTAZ ENTITIES & CO. 10
11. TERM OF REFERENCES OF A BUSINESS PLAN – CONT’D
RELEVANT DOCUMENTS DOCS AND PERMITS
1. Directorate of Petroleum Resources –
DPR Permits (Minor or Major category)
2. Tax Clearance/Value Added Tax (VAT)
Certificate
3. Workmen’s Compensation Certificate
4. Medical Retainer-ship Agreement
5. NSITF –Social Insurance Trust Fund
Monday, September 19, 2016 THRUSTAZ ENTITIES & CO. 11
12. TERM OF REFERENCES OF A BUSINESS PLAN – CONT’D
SECURE BANK ACCOUNT(S)
• LETTER OF APPLICATION TO OPEN AN ACCOUNT
• FILLED OUT ACCOUNT OPENING FORM
• CORPORATE AFFAIRS COMMISSION CERTIFICATE
• COPY OF NATIONAL IDENTITY CARD/INT’L
PASSPORT
• TWO CURRENT ACCOUNT OWNERS’ REFERENCES
• PROOF OF RESIDENTIAL ADDRESS
• TWO PASSPRT PHOTO GRAPHS
• SIGNATURE SPECIMEN, ETC
Monday, September 19, 2016 THRUSTAZ ENTITIES & CO. 12
13. TERM OF REFERENCES OF A BUSINESS PLAN – CONT’D
THE PROFESSIONAL RECRUITMENT STEPS
• BE SURE OF NEED TO RECRUIT
• DEFINE NUMBER AND SKILL CONTENT S OF EMPLOYEES TO HIRE
• CATEGORIZE EMPLOYEES OR CODE POSITIONS
• STIPULATE QUALIFICATIONS/EXPERIENCES; CERTIFICATIONS, ETC
• SELECT METHOD/MEDIUM OF PUBLICITY – LOCAL, NAT OR GLOBAL
• COMPILE ADVERT AND RELEASE – BE SURE OF FEEDBACK PLATFORMS
• COLLATE RESPONSE/PREPARE FOR INTERVIEW (WRITTEN, H-O & INTR)
• SELECT EMPLOYEES, OFFER LETTERS/ACCEPTANCE
• DISCUSS SALARY, BODY SIZES, AVAILABILITY WINDOW, PROOFS OF
PAST EARNINGS, ETC
• TRAIN SELECTED EMPLOYEES
• EQUIP EMPLOYEES FOR ASSIGNMENT, APPRAISE, ETC
Monday, September 19, 2016 THRUSTAZ ENTITIES & CO. 13
14. BASIC BUSINESS ARMS, DEPTS & UNITS APPLIED FOR
• STAKEHOLDERS
• MANAGERS/ADMINISTRATORS
• TECHNICAL/PROJECTS MANAGERS
• TRANSPORTATION/LOGISTIC OPERATORS
• ACCOUNTING DIVISION
• CASHES SUPERVISORY DIVISION
• MAINTENANCE DIVISION
• PROCUREMENT/COMMERCIAL/SALES
• BUSINESS DEVELOPMENT/MARKETERS
• CANTRACTS/OUTSOURCING DIVISIONMonday, September 19, 2016 THRUSTAZ ENTITIES & CO. 14
15. GREATER DETAILS AND FORMS REQUIRED
• MECHANIZE AN ORGANOGRAM TO ASCERTAIN WORKFORCE
POSITIONS, QUALITY (SKILL CONTENT) AND QUANTITY
• CREATE CODES IN FORM OF ACRONYMS FOR EACH POSITION
• SELECT ELECTRONIC, PRINT MEDIA TO USE AS WELL AS TARGET
AUDIENCE WHERE APPLICABLE
• DEVELOP AN ADVERT FORMAT TO RECYCLE – BE SURE OF FEEDBACK PLATFORMS
• HAVE A TEMPLATE FOR COLLATION OF EMPLOYEE RESPONSES
WITH S/N, NAME, SEX, PHONE NO, POSITION APPLIED FOR,
DISCIPLINE, EXPERIENCE, PASSPORT COLUMNS, EMAIL ADDRESS,
ETC.
• PREPARE SIGN-IN REGISTERS (NAME, TIME-IN, PHONE, SIGNATURE)
• PREPARE QUESTIONS, ASSESSMENT SHEETS & REPORT SHEETS
• HAVE FORMAT OF EMP LETTER, SALARY SCALE, TRAINING
SCHEDULE, APPRAISAL ASSMT FORMS, QUERY FORMATS, SIGN UP
FORMS FOR COLLECTED ITEMS.Monday, September 19, 2016 THRUSTAZ ENTITIES & CO. 15
16. TERMS OF REF FOR PUBLICATION
• VACANCY EXISTS AT XYZ NIG. LTD OR AT OUR
CLIENT’S ORGANIZATION
• POSITIONS AND JOB DESCRIPTION
• DEFINE QUALIFICATION, CERTIFICATES & LICENCES
• SKILLS SET, CAPABILITIES AND EXPERIENCE
• REQUIREMENTS/ATTACHMENTS: LETTER OF
APPLICATION, CV, CREDENTIALS, PASSPORT
PHOTO
• FOR RESPONSES AND FURTHER ENQUIRIES; CONTACT …..
PHONE Nos, EMAIL ADDRESSES, ETC.
Monday, September 19, 2016 THRUSTAZ ENTITIES & CO. 16
17. OTHER BASIC REQUIREMENTS:
• PROVEN SKILLS IN WRITTEN AND SPOKEN ENGLISH
LANGUAGE
• GOOD KNOWLEDGE OF THE USE OF COMPUTER BASIC
PACKAGES – MS WORD, EXCEL AND POWERPOINT
• HIGH COMMUNICATIVE AND ANALYTICAL SKILLS
• SKILLFUL USE OF INTERNET FOR INFORMATION
SOURCING AND MAILING
• ABILITY TO WRITE BUSINESS PROPOSALS AND REPORTS
• ABILITY TO KEEP SIMPLE FINANCIAL RECORDS AND
STOCK OF PRODUCTS
• HIGH DEMONSTRATION OF TEAM PLAYER/TEAM-BUILDING SPIRIT
Monday, September 19, 2016 THRUSTAZ ENTITIES & CO. 17
18. Monday, September 19, 2016 THRUSTAZ ENTITIES & CO. 18
SAMPLES OF FORMS, CHARTS & REGISTERS
19. FORMAT OF SIGN-IN REGISTER
Monday, September 19, 2016 THRUSTAZ ENTITIES & CO. 19
DATE: ………………………….. NAME OF COY: ………………………………………………………
S/N NAME PHONE NUMBER TIME-IN
SIGNATUR
E
1
2
3
4
5
6
NAME OF COY.REP: …………………………………………………………. DATE: ………………….. SIGNATURE: …………………………
20. CANDIDATES ASSESSMENT CHART
Monday, September 19, 2016 THRUSTAZ ENTITIES & CO. 20
S
/
N
NAME
OF
CANDIDATE
QUALITY
OF
DOCS
SUBMITTED
(10%)
PUNCTUALITY
TO
INTERVIEW
(10%)
DRESS
CODE
(10%)
CONDUCT
10%
QUALIFI
CATION
(20%)
EXPER
IENCE
(20%)
BOLDNESS
/FLUENCY
(20%)
APTITUDE
TEST
(100%)
RMKS/
PRACTICALS
(100%)
1
2
3
4
5
6
7
NOTE THAT ALL SCORES TOTALS 300 AND CANDIDATES’ SCORE SHALL
BE DIVIDED BY 3 TO GET %AGE SCORE PER CANDIDATE.
NAME OF COY.REP: …………………………………………………………. DATE: ………………….. SIGNATURE: …………………………
22. • Monday 21st
March, 2016.
• ADDRESSEE DETAILS
• MISS SANDRA ECHO,
• OFFER OF APPOINTMENT/CONDITIONS OF SERVICE AS A MARKETER.
• We refer to your application to this company and hereby offer
you employment with effect from Monday 21st
March, 2016 on
the following terms and conditions:
• Time, salary/allowances/breakdown, compensation/benefits,
targets, commissions, annual leave, period of probation,
termination of appointment, resignation or termination
• Acceptance of offer, medical evaluation check list which will be
used as part of the condition to fulfill your confirmation and
guarantors’ form.
• Congratulations, Yours Faithfully, signed by:MD/CEO
Monday, September 19, 2016 THRUSTAZ ENTITIES & CO. 22
SAMPLE OF LETTER OF EMPLOYMENT - TOR.
23. FORMAT OF APPRAISAL FORM
Monday, September 19, 2016 THRUSTAZ ENTITIES & CO. 23
S/N PERFORMANCE REFERENCE (10% PER CATEGORY) SCORES (%) REMARKS
1 COMPLIANCE WITH COY VISION
2 CAPABILITY AT THE POSITION
3 ATTENDANCE/PUNCTUALITY
4 LEADERSHIP ABILITY & TEMPERAMENT MGT. SKILLS
5 ABILITY TO MEET TARGETS AND DEADLINES
6
ORGANIZATIONAL SKILLS AND INTER-PERSONAL
RELATIONSHIPS, TEAM SPIRIT & RESULT ORIENTED MINDSET
7 COMPETENCE ON WORK TOOLS
8 QUALITY OF WORK DONE
9 INNOVATIVE & CREATIVE SKILLS
10 SOCIAL STATUS/CLIENT IMPACT
Reviewing Date: ………………………………… Date of Next Review: …………..….………
Employee Name: ………………………………………………………………………………………………………..………..…….
Position: ……………………………………. Employee ID #: ………………………..……
Current Salary: ……………………………………………………………………………………
Did employee meet last set target? YES NO
Future Goals Discussed: ………………………………………………………………………………
Supervisor / Appraiser Comments: …………………………………………………………………..
Supervisor/ Appraiser Signatures: …………………………………… Date: ..…………
For Official Use Only (Comments by top Managers):
…………………………………………………………………………………..……………...…………………
………………………………………………………………………………………………………..………………………
Name:…………………….....................… Signature:…………..….... Date:………….….
24. SAMPLE OF QUERY LETTER
Monday, September 19, 2016 THRUSTAZ ENTITIES & CO. 24
INTERNAL MEMO
DATE: Monday 20/06/16 XYZ NIG. LTD
PLYMOUTH INDUSTRIAL ESTATE
DRILLING LAYOUT ROAD
GREATER PORT HARCOURT CAPITAL TERRITORY
RIVERS STATE
FROM: THE MANAGEMENT
TO: MR. XYZ
TELEPHONE: 080XXXXXXX XY
EMAIL ADDRESS: XYX&gmail.com
WWW: www.xyz.comQUERY COUNT(s): Four
ATTENTION: MR. XYZ
LETTER OF QUERY.
Kindly provide explanations for the following queries, actions and inactions why you
should not be punished:
Kindly provide type-written explanations and submit by XY date/time 2016 before
close of work; i.e. 3:00pm.
Yours sincerely,
Signed:
Management
25. OTHER HR-BASED LETTERS
• LETTER OF APPRECIATION
• LETTTER OF PROMOTION
• LETTER OF TRANSFER
• LETTER OF JOB TERMINATION/DISMISSAL
• LETTER OF CONDOLENCE
• LETTER OF CONGRATULATION
• LETTER OF APPROVAL
• ETC
Monday, September 19, 2016 THRUSTAZ ENTITIES & CO. 25
26. SUMMARY
• LACK OF PROPER RECRUITMENT IS LIKE BLINDLY
PICKING A SQUARE SHAPED PEG TO FIT INTO A ROUND
SHAPED HOLE – IT NEVER WORKS
• A BUSINESS IS A SYSTEMIZED MECHANISM TO
GENERATE WEALTH, IT MUST BE DESIGNED THE WAY
MACHINES ARE FIRST DESIGNED BEFORE PUT TO
WORK. RECRUITMENT IS LIKE GETTING A RIGHT
COMPONENT TO FIT UP IN A DESIGN CONCEPT
• RECRUITMENT STARTS WITH IDENTIFYING A NEED
(GAP) TO BE CLOSED, THE DEMANDS IN QUALITY/QTY;
CALLING FOR IT, PREPARING FOR INTERESTED
PERSONS, INTERVIEWING THEM, PROBING
BACKGROUNDS, PROVING THEIR STRENGTH OF FOCUS,
TRAIN, APPRAISE, REWARD/DISCIPLINE, ETC.
Monday, September 19, 2016 26THRUSTAZ ENTITIES & CO. . – TECHNICAL PRESENTATION
27. CONCLUSION
• PEOPLE MAKE ORGANIZATIONS TO SUCCEED
AND IT IS HUMANS THAT MAKE
ORGANIZATIONS TO FAIL – THE CHOICE OF THE
RIGHT PERSONS AND THE EFFORT OF MAKING
A WORSE PERSON BETTER MAKES THE
DIFFERENECE.
• THE KEY IS PROFESSIONAL RECRUITMENT
PROCESS AS WELL AS UNDYING ZEST FOR
CAPACITY ENHANCEMENT-BASED TRAINING
PROJECTS.
Monday, September 19, 2016 27THRUSTAZ ENTITIES & CO. – TECHNICAL PRESENTATION
