Slides to go along with the workshop for graduate students at Leicester University, UK, looking at bibliographic software (RefWorks/EndNote) and some tips on keeping up to date with new research.
1. Bibliographic Software &
Keeping Up To Date
Resources for storing, manipulating and
handling references for post-graduate
scientists
Nov 2008
Gareth J Johnson
David Wilson Library
2. Today’s Session
Aims to:
◦ Familiarise you with the two major
bibliographic databases supported at Leicester
◦ Contrast the differences and highlight the
similarities between the two
◦ Give you hands on experience with using
them both
◦ Familiarise you with the resources for keeping
up to date with the latest in research
publications
3. Session Outline
Your experiences with referencing
Why building your own bibliography?
Contrasting EndNote & RefWorks
Highlighting RefWorks
Highlighting EndNote
Keeping up to date with research alerts
Locating open access research
publications
4. Your Experiences
1. How do you keep track of your
references?
2. How do you identify unique papers
when searching multiple resources?
3. Do you know how to easily produce a
correctly formatted bibliography
4. How do you keep yourself appraised of
new publications?
5. Why Are They Needed?
Bibliographic databases aren’t essential
◦ But they will help a lot
◦ Can be tricky if you’ve not used them before
The offer a variety of functions
◦ Keeping track of papers you find
◦ A record of all the searches on information
resources you perform
They exist to save you time and effort
◦ Allowing you to focus on your research
6. Bibliographic Resources
Exist to aid in managing your search results
◦ Build a personal bibliography
◦ Eliminate duplicate results from multiple
databases
◦ Citation insertion into Word documents
◦ Inserts custom bibliography formatted to house
or particular journal styles
Two systems supported at Leicester
RefWorks & EndNote XI
◦ Very similar in function
◦ Personal preference which to use
7. Similarities
Store bibliographic records of many kinds
Can import records from many different
databases
Can search within certain information
resources
Duplicate record elimination
Boolean searching of results
◦ Variation in range of commands
Create record indexes automatically
Create bibliographies and in-text citations
8.
9. RefWorks
Website based
◦ Available on and off campus
◦ Need to set up personal profile
Unlimited references & subfolders
Wide range of standard reference types
Supports Boolean and automatic
embedded term searching
◦ Search art to also find heart
Display and sorting options easily used
10. RefWorks
Duplicate detection and elimination
Cite as you write
◦ Toolbar must installed first
Create custom bibliographies
◦ Within pre-existing documents or as new files
No customised references types
permitted
Less than 200 predefined citation styles
◦ But can customise your own citation style
11. Hands on with RefWorks
Using the RefWorks guide
1. Go to the RefWorks website
2. Set up your personal account
3. Work through sections 1-3
4. If there’s time try section 4
Questions?
12.
13. EndNote X1
Available as CFS Software only
◦ No off campus access
◦ Purchase if want on non CFS PC
Unlimited EndNote libraries
◦ Only 32Mb references per library
Wide range of predefined reference types
◦ Can also create customisable reference types
Supports Boolean operator searching
◦ Also comparative searching operators
◦ Can’t save search strategies
14. EndNote XI
Can create customised reference types
Over 1,000 citation styles
◦ New styles have to be implemented by the
Library
Duplicate detection and elimination
Cite as you write without other software
Create custom bibliographies in Word
◦ Can create subject heading bases bibliographies
as well
◦ Can handle figure, table & chart lists
Includes a spellchecker
15. Hands on Time Again!
Using the EndNote guide
1. Go to the EndNote website
2. Download and install the software
3. Work through sections 1-3
4. If there’s time try section 4-5
Questions?
16. The Verdict
Or
Which do you like best?
It’s a matter of personal taste!
17. Keeping up to Date
New research is published everyday
◦ Keeping on top of it can be a challenge
◦ How do you get hold of pre-publication
research?
Can repeat previous searches
◦ Time consuming
Resources and tools exist to push new
information to you
◦ Rather than search pulling
◦ Can choose to follow up what you want
18. Saved Searches
Many information resources allow
◦ But not all, see online help
◦ Notify when new papers indexed that match
Web of Knowledge
◦ Save search strategy
◦ Requires you to create a personal ID
Zetoc
◦ Zetoc alert covers 20,000 journals
◦ Saved search or nominated journals
19. RSS Feeds
Used to regularly publish content
◦ E.g. Journal issues table of contents (TOC)
◦ Read in an RSS reader
Zetoc has TOC RSS feeds
Journal homepages often offer them
◦ Even if Leicester doesn’t subscribe
Use a RSS Reader to read
◦ Google Reader is recommended
20. Open Access Research
Researchers can make their publications
freely available
◦ Deposit papers in open access repositories
◦ Pre peer-review publication (preprints)
◦ Post peer-review publications & publisher
versions (post-prints)
Many publishers allow
◦ But not all – only 66%
◦ Some research funders now mandate deposition
of research as Open Access
22. Searching Open Access
Research available months ahead of
traditional publication
Research published in journals not
available at Leicester is accessible
Can search with Google/Google Scholar
◦ But signal to noise using Google can be too
high
◦ Google Scholar doesn’t index all repositories
23. Searching Open Access
Dedicated services available
◦ OpenDOAR Repository Content Search
◦ Bielefeld Academic Search Engine (BASE)
Search over 1,000 repositories
◦ Containing millions of items
Majority full text
◦ Some metadata (summary) information only
◦ Excellent source for conference papers and
other publications
24. Other Resources
New books on the library catalogue
Register with publisher sites for new
publications emails
Conference announcement sites
Web 2.0 and social networking
◦ Community sites like Facebook & LinkedIn
◦ Blogging and Microblogging (Twitter)
◦ Social bookmarking – shared links (Delicious)
25. Hands on Time Again!
Using the Keeping up to date guide
1. Log into Zetoc and set up a journal
TOC alert & a saved search
2. Log into the Web of Knowledge (WoK)
and set up a personal (private) account
3. Set up a saved search in WoK
4. Explore the OpenAccess search tools
Questions?
26. It’s A Small World(z)
If you haven’t already, join the Leicester
Science graduate online community
◦ smallworldz.wetpaint.com
Interact with scientists, academics, fellow
students and research support staff
Discover Twitter feeds, blogs and social
networking identities
Share experiences and peer support
Keep up to date on new developments
27. Contacts
For searching/database support
◦ Gareth J Johnson
Physical & Biological Sciences
gareth.johnson@le.ac.uk
◦ Other Information librarians
www.le.ac.uk/li/about/informationlibrarians.html
General enquiries
◦ libdesk@le.ac.uk
◦ 0116-252-2043
Any final questions?