...

1. “Your vision,
our mission”
Mico S. Malanyaon | Event Organizer
“Your vision, our mission”C R E A T I V E S
Elias Angeles Street, Naga City
Contact No. 09984878976|Email:yugencreatives@gmail.com

2. 17th
National
Convention for
World Tourism
“Building Partnerships in Fostering Local
Tourism Industries for Global Competence and
Sustainable Growth and Development”
January 20, 2018

3. MS. JOJIE M. GONZALES
Director, 17th National Convention
for World Tourism Industry
UNWTO Bldg., Magsaysay Ave.
Naga City
Dear Madam:
Greetings!
We would like to present our plan for the 17th National Convention for World Tourism
Industry in response to your invitation for service providers.
Our company, the Yugen Creatives Events Organizers, is competent enough to cater
you the essential and necessary services of your grandiose event. Since 2010, we’ve
already had several organized medium to large-scale events. One of our milestones
in terms of events organization was when we planned and organized the 1st Bikolano
Artist Convention in the Regent Hotel and the 3rd National Convention on Social
Sciences held at The Tent in Avenue Hotel.
In connection with your upcoming affair, the17th National Convention for World
Tourism Industry which will be conducted on June 25-29, 2018 we are submitting our
proposal on how we plan to conduct your said occasion. We are pleased to inform you
that on top of your required number of participants, we are willing to add 100 more to
the required 1,000. This is to lessen your worries on possible increase of participants.
Hereto attached is our comprehensive and detailed proposal for your affair. We are
very much willing to confer with any concerns in your most convenient time. You may
reach us through the undersigned. Our contact numbers are: (054)-485-5356,
09984878976. Email add: yugencreatives@gmail.com
We look forward in our business partnership.
Sincerely Yours,
MICO S. MALANYAON
General Manager
Yugen Creatives Events Organizer

4. Introduction
The 17th National Convention for World Tourism Industry is an event to be
organized by the World Tourism Organization (UNWTO) which is an esteemed
international organization responsible for advocating responsible, sustainable and
universally accessible tourism. This event aims to develop the tourism sector of the
nation by creating an event that would unite and gather the different tourism
representatives of the different region by means of workshops and activities.
The Philippines, as an archipelago, boasts thousands of geographical and
anthropological wonders scattered in its islands. It’s richness in terms of culture and
natural beauty is unique and is often used by locals as means to earn for a living. More
and more local tourist attraction sites emerge day by day however, sustainability,
growth and development are some of the problems of these emerging economic
sources. In worst cases, these sites and industries are causing of endangerment of
lives and our very own habitat.
In order to ensure communal sustainability and development while having the least
number of consequences, the 17th National Convention for World Tourism will be
conducted to discuss and address this issues and in order to foster interactions that
would cultivate a healthy community of tourism developers towards global competence
and sustainability. Through effective planning and execution, the organizers as well as
the UNWTO, seeks to improve the tourism sector of the country by means of activities
that would raise meaningful interactions and participant involvement for greater socio-
economic dynamics. The event envisions to spearhead the wide scale innovations and
development in the national tourism sector.
This proposal is for a five (5) - day convention type event. This affair is for 1,100
delegates from all over the country. The venue will be at the Naga Regent Hotel
(Function Hall) located at the Elias Angeles Street, Naga City from June 25-29, 2018
and will be participated by Tourism Representatives from the 17 regions of the
Philippines together with resident and import lecturers.

5. Title: 17th
National Convention for
World Tourism
Theme:
“Building Partnerships in Fostering Local Tourism
Industries for Global Competence and Sustainable
Growth and Development”
Event Objectives:
 Encourage high participation from the delegates
 Offer activities for relaxation and enjoyment of the participants
 Provide opportunities for the development of participant’s profession
through relevant and timely up-to-date topics
 Foster interactions between possible business partners
 Address issues with regards to the theme
 Improve the understanding and skills of the participants in developing their
own local tourism industries

6. COMPANY PROFILE
From its name, Yugen which is a Japanese term for Mysterious and Profound,
the Yugen Creatives Event Organizers is an establishment that offers and assures a
unique and memorable experience through quality and efficient service, partnered with
systematic planning and execution. It is a service provider which caters to medium
and large scale events, specializing in conventions and debuts. For its 8 years in the
industry, we are confident and dedicated to meet and exceed the expectations of our
clients and establishments and organize momentous events that will not only achieve
its goals but also be one to be memorable.
Our institution is built in credibility and is composed of skilled and proficient staff
supervised by our manager who has earned his Masters in Marketing and Advertising
Arts abroad. His team is a conglomeration of experienced and equipped individuals in
related fields such as finance, business management, accounting among others.
Some of our noteworthy events are the 1st Bikolano Artists Convention held at
the Regent Hotel last January 26, 2018 and the 3rd National Convention on Social
Sciences held at the Avenue Plaza Hotel last April 25, 2018. Rest assured that your
event will be treated with utmost attention and detailed organization that we provide to
all of our transactions.
MISSION:
The company aims that through commitment to work, desire for excellence and
attention to quality, to satisfy and value customers and stakeholders by spearheading
and organizing safe and memorable occasions and other related services.
VISION:
We envision to lead the events and organization services in a global scale.

7. ORGANIZATIONAL CHART
Task Distribution
COMMITTEES PERSON-IN-CHARGE DUTIES &
RESPONSIBILITIES
EVENT ORGANIZER Mico Malanyaon  Responsible in making
appointments and meetings
with the clients.
 Monitors all the committees
in terms of preparation,
implementation and
evaluation
 Monitors the entire event
FINANCE Chairman: Roselyn Cruzata  Handles the entire budget
and deposits it in a bank
Members:
Hannah Mikaela Civico
Jarmaine Taumatorgo
Jacquelyn Young
 Responsible in
communicating the financial
report to the chairman and
to the team.
 Process the request of
budget of other committees
EVENT ORGANIZER
Malanyaon, Mico S.
FINANCE
Rosely Cruzata
LOGISTICS
Tiffany Ruth Bagacina
SPONSORSHIP/ACCOMODATION
Allyssa Melan Rosales
TRANSPORTATION
Shermaine Remoquillo
SAFETY & SECURITY
SPO3 Ricardo Dalisay
PROGRAM& INVITATION
Lauren Nicole Camacho
FOOD & BEVERAGES
Laurie Anne Miraflor
PROMOTION/ADVERTISING
Bruce Villegas

8. LOGISTICS Chairman: Tiffany Ruth
Bagacina
 Oversees the event from
beginning until its end
 Check the supplies,
materials and other
equipment needed before
and during the event
 Ensure the cleanliness and
orderliness of the event
 Responsible in the
restoration process of the
event venue.
Members:
Glenn Justine Toral
Joachim Pastoral
 Responsible in
arranging/setting up of the
tables and chairs
Members:
Jam Rivera
Allysah Llaguno
 Responsible in the technical
side of the event that
includes light, music,
sound, bubble machine and
smoke machine
Members:
Princess Pan
Hannah Estela
Angel Lyka Panes
 Design/Decorate/Lay-out
the venue’s design and
decorations
PROGRAM AND
INVITATION
Chairman: Lauren Nicole
Camacho
 Prepare the event’s
program
 Determine the guests who
are part of the program
 Ensure the availability of
the guests involved in the
event
 Check for any replacement
if the guests are not
available
 Oversees the design and
lay-out of the program

9. Members:
Juliana Marie Palmiano
Annielou P. Agravante
Cristine Renee Vite
 Assist the chairman in
preparing he program flow
 Assign in looking for the
master of ceremony
 Assign in registration and
evaluation
 Responsible in making or
finding souvenirs for the
guests and VIPs
 Make the invitation cards
 Send the cards to the
guests
 Send a thank you card after
the event to their client
FOOD AND
BEVERAGE
Chairman:
Laurie Anne Miraflor
 Determine the best menu
for all types of guests
 Ensure that food must
accommodate all the guests
Members:
Patricia Marie Canabe
Jastine Babol
 Work with the logistics
committee members
 Ensure that food are still hot
before serving
 Serve food
 Refill water and offer coffee
or tea
PROMOTION AND
ADVERTISING
Chairman: Bruce Villegas  Ensure that the promotion
of the event are
published/displayed
properly
 Ensure that sponsors,
donors and suppliers are
well-informed of the event’s
updates
Members:
Julia Dy
Xavier Doblon
 Responsible in lay-outing
and printing of tarpaulin and
flyers
 Ensure that the public is
well-informed about the
event

10. SPONSORSHIP and
ACCOMODATION
Chairman: Allyssa Melan
Rosales
Members:
Trisha Faith Alaiza
Julia Sabroso
 Ensure that sponsors,
donors and suppliers are
well-informed of the event’s
updates
 Oversee the Physical and
Environmental condition of
the Area
 Ensure the comfortability of
the participants
TRANSPORTATION Chairman: Shermaine
Remoquillo
Members:
Em Saulon
Margareth Margox Galang
 Ensure that sponsors,
donors and suppliers are
well-informed of the event’s
updates
 Make certain of
transportation
 Provide safe and efficient
transport system
 Monitor the traffic
SAFETY and
SECURITY
Chairman: SPO3 Ricardo
Dalisay
Members:
Maurine Dacian
Catherine German
 Facilitate and ensure the
safety of the participants
 Mandate safety protocols
 Enforce peace and order in
the venue
 Escort participants during
outdoor activities

11. VENUE LAYOUT

12. Program of Activities
08:00 –
09:30 Arrival &
Registration
Arrival &
Registration
RECAP
Arrival &
Registration
RECAP
Arrival &
Registration
RECAP
Arrival &
Registration
RECAP
09:30 –
10:30
OpeningProgram
 Doxology
 Nat’l Anthem
 Acknowledgeme
nt and
Presentation of
the Participants
 Welcome
Address
 Opening
Remarks
House Rules
BREAKFAST BREAKFAST BREAKFAST BREAKFAST
Topic 1
UNWTO
Network of
Observatories
Open Forum
Topic 1
Institutional
Relationsand
Resource
Mobilization
OpenForum
Topic 1
Resilience of
Tourism
Development
OpenForum
Closing
Program
 Awarding
of
Certificates
 Givingof
Souvenirs
10:30 –
11:00
SNACK SNACK SNACK SNACK
11:00 –
12:00
UNWTOand the UN
System
OpenForum
Topic 2
Global Code of
Ethics
OpenForum
Topic 2
Destination
Management
and Quality
OpenForum
Topic 2
Genderand
Tourism
OpenForum
12:00 –
01:00
LUNCH LUNCH LUNCH LUNCH LUNCH
01:00 –
03:30
Ice Breaker
Sustainable
Developmentof
Tourusm
OpenForum
Icebreaker
Topic 3
Technical
Cooperation
and Services
OpenForum
Ice Breaker
Topic 3
Tourism
Market
Trends
OpenForum
TOUR in
Different
Historical
Places in
Naga and
Tourism
Spots
Shopping
Time
Departure
and Venue
Restoration
03:30 –
04:00
SNACK SNACK SNACK
04:00 –
06:30
Presentation of
outputs for
workshop 1
(Parallel)
Presentationof
outputsfor
workshop2
(Parallel)
Presentation
of outputsfor
workshop3
(Parallel)
06:30 –
08:00
DINNER DINNER DINNER FAREWELL
DINNER8:00 –
10:00
SOCIALS SOCIALS SOCIALS
CITY of NAGA TOUR ITENERARY
Time Place
7:30 am -8:00 am Assembly and Departure
8:00 am – 11:30 am City Tour
 Church, Mall and Recreational
Site Hopping
11:30 am – 12:00 pm Assembly and Return to the Venue

13. Work Plan
Tasks Weeks
1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
January February March April May June
Pre-Event
Committee
Formulation
Committee
Orientation
Planningand
Proposal Making
ClientMeeting
(Submissionof
Proposal)
Contract Signing
Sponsor
Acquiring
Contract signing
withsponsors
Canvassing
possible
suppliers
Contract signing
withsuppliers
Determining
EventVenue
Budgeting
Approvingfood
partnerto the
client
Program
Creationand
Approval
GuestList
Finalization
Invites
Distribution
Venue and
Facility
Inspection
Partial Payment
for the Venue

14. Productionof
Flyersand
Tarpaulin
Venue
Decoration
Materials
Completion
Dry Run
Final Revisions
to the venue
Checkingthe
completenessof
the materials
needed
Venue Polishing
FacilityCheck
Event Proper
1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
Assistingthe
guests
Assistingguests
and complaints
FoodServices
Check
Checkingthe
program flow
Ensuringguests’
safety
Oversee the
event
Monitorand
troubleshoot
problems
Post Event
1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
Restoration
Full Paymentfor
the Venue
Lettersof
Gratitude for
the sponsors
delivery
Evaluation
Financial Report
Final
Accomplishment
Report

15. GENERAL SERVICES
The following are the general services offered by Yugen Creatives in making
your occasions profound and memorable:
PHILIPPINE AIRLINES:
Contact Number: (054) 477-7628
Website:https://www.philippineairlines.com/
Address: Naga Airport, San Jose, Pili
Camarines Sur
2GO TRAVEL
For Reservations, Schedules and Rates
Customer Interaction Center
Trunkline : (+63 2) 528.7000
E-Mail: info@2go.com.ph
For Online Ticketing:
Website Coordinator
Trunkline : (+63 2) 528.7000
For Ticket Delivery :
Customer Interaction Center
Trunkline : (+63 2) 528.7000
For Groups, Tours and Events :
Group Sales Department
Trunkline : (+63 2) 528.7777
E-Mail: tours_and_groups@2go.com.ph
BICOL ISAROG
Main Office
96 Mirasol Street, Brgy. San Roque,
Cubao, Quezon City

16. TRANSPORTATION
Our company ensures that the transportation companies serve the best and
safe transport experience to our clients as they travel back and forth to the venues
and itineraries and as well as to their individual homes. Yugen Creatives premiums
your relief and safety on land, water and air.
Travel and Tours
AVIDAIR TRAVEL AND TOURS
M Plaza Bldg., Roxas Avenue,,
Diversion Road, Concepcion Pequeña,,
Naga, 4400 Camarines Sur
(054) 871 4133
FOOD AND BEVERAGES
Your stay in Bicol would not be complete without savoring the delicacies offered
by our locality. The Yugen Creatives guarantees that our partner companies will offer
you the best food experience during the event. We value our customers and clients by
serving them mouth-watering cuisine.
OYSTER RESTAURANT
Address: Romarie Bldg., Elias Angeles
St., Naga, Camarines Sur, Philippines
Contact Numbers:
(+63 54) 473-1314,
(+63 54) 472-2626,
(+63 54) 811-2241
(02) 366-6302 / (02) 366-6298 / (02) 437-
2015 / (02) 277-2327
Main Terminal
599 EDSA Brgy. San Martin de Porres
Cubao, Quezon City, Philippines
(02) 7278194 / (02) 4232957 / 0908-
8512643 / 0917-8894713
E-Mail:
Customerservice@bicolisarog.com
Website: https://bicolisarog.com/

17. AQUABEST
PANGANIBAN BRANCH:
Address:
Panganiban, Naga City, Camarines Sur
4400
Contact Num: +63(54)4727788
REGENT HOTEL:
Contact Numbers:
+6354 472-2626
+6354 472-2628
+6354 473-8890
E-mail:
reservation@nagregenthotel.com
Address:

18. MEAL PLAN
Day 1 Day 2 Day 3 Day 4 Day 5
Breakfast  Ampalaya
with Shrimp
 Lumpia
Shanghai
with Sweet
and Sour
Meatballs
 Garlic Rice
 Filipino
Breakfast
(Two fried
eggs with
Ham or
Crispy
Bacon
served
with
bread,
butter &
jam with
coffee or
tea.
 Plain
Pancakes
with Ham and
Crispy Bacon
 Fried Eggs
 Garlic Bread
 American
Breakfast (Two
fried eggs with
Ham and Crispy
Bacon served
with bread,
butter and jam
with tea, chilled
orange juice.
Snack  Bihon
Guisado
 Steamed
Siopao
 Fresh
Pineapple
Juice
 Gabi Chips
 Siopao
asado
 Nachos
dome
(tortilla
chips
topped
with chili
beef, bell
peppers
and
cheese.
 Spring rolls
and buttered
tasted bread.
 Beef & Corn
Sizzlers (Beef
tenderloin
sizzlers with
corn and gravy)
Lunch  Three-
Cheese
Baked
Bangus
Belly
 Pandan
Iced Tea
 Leche Flan
Tsokolate
 Big Kahuna
Chops
(Double
Porkchop
steaks,
grilled and
served with
gravy.
 Bagoong
Rice
 Halo
Special
 Jungle
Liempo
(two
pieces of
succulent
barbequed
liempo)
 Adobo
Rice
 Dark
Chocolate
Cake
 Jamaican
Jerk Chicken
(Marinated
grilled
chicken
served with
atcharang
singkamas)
 Macaroni
Salad
 Crispy Chicken
Basket
(Marinated,
Lightly
Breaded,
Golden-Fried
Chicken)
 Garlic Rice
 Crema in Cup
Snack  Malunggay-
Quezong
Puti in Pili
Oil Pesto
 Crema in
Cuo
 Smoked
Cheese
Dynamite
 Fresh Buko
Juice
 Penoy and
Bacon
Carbonara
 Longganizang
Alaminos
Meatballs
 Mushroom
Marley (Garlic-
Sauteed
Mushroom
Buttons)
Dinner  Burgoo
Stew
 Oriental
Chicken
 Filipinas
Beef Stew
 Manhattans
Best Salad
 Chicken
Leek Pot
Pie
 Shrimp
Pomelo
 Lengua
Estofado with
potato and
pickled
papaya
 Seafood
Ceasar
Supreme
*All meals are served with water and fruits.

19. ACCOMMODATION
Yugen Creatives is partnered with different hotels both inside and outside the
Region. We guarantee clients with the best services of our partners as we would like
to let you experience the Bicolano hospitality and the warm comfort of the Bicolandia.
Aside from a place to stay, we provide a home away from home. Our chosen venue,
the Regent Hotel, is one of the most decorated hotels in the City and the Region. We
assure you luxury accommodation and as well as efficient services.
REGENT HOTEL:
Contact Numbers:
+6354 472-2626
+6354 472-2628
+6354 473-8890
E-mail:
reservation@nagregenthotel.com
Address:
PROMOTION AND ADVOCACY
As you make wonderful and memorable experiences, we would like to capture
the feeling in the different available medium nowadays through technology. Our
company is operating with the best photographers and videographers with their up to
date equipment and techniques of documentation.
ABS-CBN NAGA
Address: ABS-CBN Naga
Panganiban Avenue Naga City
4400, Camarines Sur
Hours: Open ⋅ Closes 5PM
Phone: (054) 472 4675
BOMBO RADYO NAGA
Address:
Bombo Radyo Broadcast Center
Diversion Road, Brgy. Tabuco
Naga City
4400 Philippines
Contact Numbers:
(054) 473-9639 | 473-4588

20. Fax Number: (054) 473-9639
(054) 881-6939 | 884-9199 | 228 -
0547
e-mail:
bombo_naga@bomboradyo.info
WILLPRINT NAGA
Contact No.: 09189457777
Addresses:
Con. Grande, Naga City
Penafrancia Ave., Naga City
SAFETY AND SECURITY
We would like to make sure that our client’s experience would not be infringed
with any harm and danger. Our partner security agencies are well-trained and skiledl
in any security situation that may arise. In organization with the security enforcers of
the government, we’d like to keep your safe and sound.
PNP NAGA CITY
PNP Naga City Office: (054) 473.3537 /
(054) 478.8918
Address. Gen. Luna; Naga City.
CACERES SECURITYAND
INVESTIGATION AGENCY
Email Address:
NAGACITY@caceressia.com
Mailing address:
Avida, Pacol, Naga City, Camarines Sur
Mobile Number:
09189137524

21. Auxiliary Services
SERVICES ESTABLISHMENT/INSTITUTIONS LOCATION/ How to get there?
Foods 1. Wok
2. Shakey’s
3. Chili Peppers
4. Woodstone
5. Bigg’s Diner
6. Starbuck’s
7. Red Platter
8. Chef Doy
9. Kopiroti
10. Soledad
11. Gerrys Grill
12. Jack’s Blue Plate
Within Naga City:
Jeepney/ Tricycle/ Taxi Cab/
E-Trike
Banks 1. Landbank of the Phillipines
2. Philippine National Bank
3. Banco de Oro
4. UCPB
5. Metrobank
6. Security Bank
7. East West Bank
8. BPI
9. Producers Bank
Within Naga City:
Jeepney/ Tricycle/ Taxi Cab/
E-Trike
Churches 1. Our Lady of Peñafrancia Shrine
2. Our Lady of Peñafrancia Basilica
3. Naga Metropolitan Cathedral
4. San Francisco Church
5.Our Lady of Carmelite Church
6. Immaculate Conception Church
7. Iglesia ni Cristo
Within Naga City:
Jeepney/ Tricycle/ Taxi Cab/
E-Trike
Hospitals 1. Mother Seton Hospital
2. St. John Hospital
3. NICC
4.Naga City Hospital
5. Bicol Medical Center
Within Naga City:
Jeepney/ Tricycle/ Taxi Cab/
E-Trike
Hotels 1. Villa Caceres Hotel
2. Star View Hotel
3. Crown Plaza
4. Regent Hotel
5. CBD Plaza Hotel
6. Moraville Hotel
7. Avenue Plaza Hotel
Within Naga City:
Jeepney/ Tricycle/ Taxi Cab/
E-Trike

22. Police
Stations
1. Camarines Sur Provincial Police
Station
2. Naga City Police station
3. Naga City Sub-Station
4. Security Personnel
Within Naga City:
Jeepney/ Tricycle/ Taxi Cab/
E-Trike
Malls 1. E. Mall
2. SM
3. LCC Mall
4. Puregold
5. Robinsons Mall
Within Naga City:
Jeepney/ Tricycle/ Taxi Cab/
E-Trike

23. Sponsorship and Exhibition
The event are sponsored by the following institution and companies. In
exchange of their sponsorship they will be allowed to exhibit their products and
services during the event.
WILLPRINT GRAPHICS CENTRE
Concepcion Grande, Naga City
054-473-8888
MASTER SQUARE
J. Hernandez Avenue, Naga City
J. EMMANUEL’S HOUSE OF PILI
Maria Lydia P. Lomibao
Elias Angeles St., Dinaga Panelo
Building
473-8264
LGU NAGA CITY
Hon. John Bongat
Naga City Hall Complex, Juan Q.
Miranda Ave., Concepcion Pequena,
Naga City

24. NAGA REGENT HOTEL
Elias Angeles Street, Naga City
+6354 472-2626 / +6354 472-2628 /
+6354 473-8890
STARBUCKS COFFEE
Magsaysay Avenue, Naga City
054 4735513
KARAW CRAFTVENTURES
Paul Andrew Orpiada
Ninoy and Cory Aquino Avenue, Naga,
4400 Camarines Sur
INFINITEA
Ateneo Avenue, Naga City
OYSTER RESTAURANT
Elias Angeles Street, Naga City
BASIQ AVENUE
#285 Monzon Bldg. Corner Arana - E.
Angeles St. Sta. Cruz Naga City Cam.
Sur
09985105456 | 09189200887

25. MANG INASAL
Bichara Mall, Gen. Luna, Brgy. Abella,
Naga, 4400 Camarines Sur
0922 787 5102
GLOBE TELECOMMUNICATIONS INC.
Ramil Canabe
2nd Level, SM City Naga, CBD II, Brgy.
Triangulo, Naga City, Camarines Sur,
Philippines
MX3
DMI Medical Supply Co., Inc.
DMIRIE Center, J.P. Cabaguio Avenue,
Davao City , Philippines 8000
Tel. No. (+6382) 305-4400
Sales Department: (+6382) 282-8609
SPRING VALLEY RESORT
Del Rosario - Cararayan Rd, Naga,
Camarines Sur
(054) 478-8895
MCDONALDS
Elias Angeles St. cor. Arana St., Naga
City, Camarines Sur, Philippines
(+63 54) 811-2525/ 8-6236

26. Contingency & Crisis Management
Area Potential Hazards Corrective Action
Registration - Overcrowding
- Stampede
- Systematize
registration process
- Additional
registration booths
- Online Registration
- Registration per
Region
Rest Room - Foul smell
- Clogged waterways
- Water shortage
- Wet areas
- Ensure sanitation
and conduct
cleanliness protocol
- Post infographics/
charts about proper
washroom etiquette
Bed Room - Insufficient
toiletries
- Short Circuits,
Overheating and
Fire
- Locked Rooms
- Check amenities
from time to time
- Pre-inspection of
wirings and
appliances
- Spare keys
Parking Areas - Lack of parking
slots
- Carnapping
- Vandalism and
intentional
damages
- Manage parking
systems
- Secure the area
with law enforcing
personnel
Back Stage - Technical problems
- Short circuit
- Overheating
-
- Back up files
- Standby technical
troubleshooters
- Ensure Fire
preventive tools
- Fire Safety
Procedures and
Fire prevention
inspection
Buffet Area - Food spoilage
- Food poisoning
- Well prepared meal
plans
- Kitchen inspection
- Proper Ventilation

27. - Well cleaned
utensils and kitchen
tools
- Immediate Medical
Attention
Kitchen Area - Fire - Conduct fire
preventive
measures and
inspections
Elevators - Blackout
- Stuck elevator
- Standby generators
- Immediate facility
repair
- Post infographics
or orient
participants
Function Hall - Earthquake/ Fire
- Strokes,
Hypertension
(abrupt and
random medical
problems)
- Post hazard maps
- Instruct and orient
participants calmly
- Post hazard maps
and directories
- Ensure standby
medical
practitioners

28. PROMOTIONAL ADVOCACY
PROMOTIONS AGENCY/ PLATFORM
Televised Announcements - ABS CBN
- GMA
Broadcast Announcements - BBWLV
- Bombo Radyo
- Campus Radio
Social Media - Twitter
- Facebook
- Instagram
- YouTube
News Paper - Philippine Daily Inquirer
- Manila Bulletin
- Philippine Star
- Bicol Mail
Prints, Brochures, Posters, Tarpaulins,
Leaflets
- WillPrint
- Prime
- Happy Print
Advocacy: Local Tourism Development

29. Purchase Order
I. Event date: JUNE 25-29, 2018
II. Vendor name: MASTER SQUARE DEPARTMENT STORE
III. Vendor address: J HERNANDEZ AVENUE, NAGA CITY
IV. City, state, zip: NAGA CITY, PHILIPPINES, 4400
V. Vendor telephone: 09984878976
ITEMS QTY. DESCRIPTION REQUIRED DATE UNIT PRICE PRICE
Hard Copy Bond
Paper
40
ream
Sub 20, Legal April 20, 2018 P 300.00 P 12,000.00
VECO
Construction Paper
20
ream
200 sheets April 20, 2018 P 420 P 8,400.00
Cartolina 60
rolls
1 whole Assorted
Colors
April 20, 2018 P 8.00 P 480.00
Manila Papers 120 - April 20, 2018 P 6.00 P 720.00
Faber Castle
Ballpointpens
1500 Black April 20, 2018 P 9.00 P 13,500.00
Crayola 120 (24 colors/box) April 20, 2018 P 64.75 P 7,770.00
Elmer’s Glue 100 (100 mg) April 20, 2018 P 90.00 P 9,000.00
TOTAL P 51, 870.00
VI. Applicable taxes (if tax exempt, attach appropriate documentation): Tax
exempt
VII. Total amount authorized for this purchase:
VIII. Terms: Net 30 days upon receipt of invoice.
IX. Delivery date and time: April 20, 2018, 1:00 PM
X. Delivery address: Yugen Creatives, Elias Angeles Street, Naga City
XI. Delivery contact person (receiving agent):
Roselyn Cruzata, Finance Manager, Yugen Creatives
XII. Telephone number at deliver site: 09984878976
XIII. Not to vendor: No subtraction or changes may be made to this order
without written consent of the purchaser.
XIV. Name of Event Management Organization: YUGEN CREATIVES
Address: Yugen Creatives, Elias Angeles Street, Naga City
Telephone: 09984878976
__________________ ______________________
Received by Buyer’s Signature
CLIENT AGREEMENT
This agreement is between Yugen Creatives (hereafter referred to as EVENT
MANAGER) and UNWTO (hereafter referred to as CLIENT).

30. I. Event MANAGER, agrees to provide:
1. Research, design, planning, coordination, and evaluation of the event
entitled “17th National Convention for World Tourism”.
2. Research that will commence with the joint execution of this
agreement.
3. A professional event that will begin on June 25, 2018 at 8 A.M. central
time in the city of Naga, Philippines and conclude at June 29, 2018 at
7:00 P.M. central time.
4. A comprehensive evaluation including financial and attitudes and
opinions will be submitted to CLIENT by July 10, 2018 at 5 P.M. central
time.
5. Comprehensive general liability insurance with a P1 million limit per
occurrence, naming CLIENT as additional insured for the period of
event.
II. Client agrees to provide
1. One person as principal contact and decision maker for the EVENT
MANAGER.
2. General liability insurance with a P1 million limit per occurrence,
naming EVENT MANAGER as additional insured for the period of the
event.
3. Decisions in a timely manner as required by the final approved
production schedule.
4. Ten (10) volunteers to coordinate registration and guest relations
during the event from 7:00 A.M. central time to 7:00 P.M. central time.
III. INVESTMENT
The EVENT MANAGER will receive a fee for professional services in
the amount of P10, 000 exactly. The EVENT MANAGER will receive
fees for all direct expenses approved by CLIENT.
IV. TERMS
The CLIENT agrees to provide the following payments to the EVENT
MANAGER as compensation for the services described above.
March 30, 2018: 25% of fee plus 50% of direct expenses.
April 15, 2018: 65% of fee plus balance of preapproved direct
expenses.
May 15, 2018: 10% of fee plus any additional charges approved
by client plus the balance of all approved direct expenses.
V. CANCELLATION
Should the EVENT MANAGER cancel his or her services for any reason other
than acts of God, the CLIENT shall receive a refund of all prepaid fees less
any costs expended on behalf of the event. Should the CLIENT cancel his or
her event, the following payments shall be due:
Cancellation more than 120 days prior to the event date: 25% of
professional fee and 50% deposit of all direct expenses.

31. Cancellation less than 120 days prior to event date: 50% of
professional fee and 50% deposit of all direct expenses.
Cancellation less than 60 days prior to event date: 75% of professional
fee and 100% deposit of all direct expenses.
Cancellation less than 30 days prior to event date: 100% of
professional fee and 100% deposit of all direct expenses.
VI. FORCE MAJEURE
This agreement is cancelled automatically if the events interrupted due to
acts of God, including but not limited to, hurricanes, tornadoes, strikes,
war, volcanic eruption, earthquakes, or pestilence
VII. ARBITRATION
The American Arbitration Association is designated as the official body for
arbitrating any disputes resulting from this agreement.
VIII. HOLD HARMLESS and INDEMNIFICATION
The EVENT MANAGER and CLIENT agree to hold one another harmless
from negligence caused by that party and to mutually indemnify another.
IX. TIME IS OF ESSENCE
The services and related costs described in this agreement are
guaranteed through 7:00 AM central time June 25-29, 2018. After this
date, these services and related costs must be renegotiated.
X. THE FULL AGREEMENT
This agreement and any attachments constitutes the full agreement. Any
changers, additions, or deletions to this agreement must be approved in
writing by both parties.
XI. ACCEPTANCE
The parties whose signatures are affixed below agree to accept the terms
and conditions stated within this agreement.
JOJIE M. GONZALES _____________________

32. CLIENT DATE
MICO S. MALANYAON _____________________
EVENT MANAGER DATE
VENDOR AGREEMENT
This agreement is between Yugen Creatives (hereafter referred to as EVENT
MANAGER) and AQUABEST (hereafter referred to as VENDOR)

33. I. EVEN DATE: June 25-29, 2018
II. EVENT ARRIVAL TIME: 5:00 AM
III. EVENT START TIME: 7:00 AM
IV. EVENT STOP TIME: 7:00 PM
V. VENDOR shall provide:
1. Twelve (12) Water dispensers with hot and cold water options for 5
days.
2. 200 gallons of water for 5 day consumption.
VI. EVENT MANAGER shall provide:
1. Complimentary parking for VENDOR and his or her personnel.
2. On-site event coordinator to liaison with VENDOR.
VII. FEES
EVEN MANAGER shall pay the following fees to VENDOR:
1. Water Dispenser rental 4,200
2. Gallons of Water __________10,000__
Total P 14,200
VIII. TERMS
EVENT manager shall pay VENDOR 50% deposit upon execution of
agreement, and the balance net 30 days of event date.
IX. CANCELLATION
If the VENDOR cancels for any reason, he or she forfeits all funds
received or due and shall promptly repay EVENT MANAGER any
funds advanced for this event. If the EVENT MANAGER cancels for
any reason, he or she must provide the following payments to
VENDOR:
Cancellation before 120 days of event date:
No fees due.
Cancellation of up to 90 days of event date:
15% of total fee.
Cancellation of up to 60 days of event date:
25% of total fee.
Cancellation of up to 30 days of event date:
50% of total fee.
Cancellation less than 30 days prior to event date:
75% of total fee.
X. FORCE MAJEURE
This agreement is canceled automatically if the event is interrupted due
to acts of God, including but not limited to, hurricanes, tornadoes,
strikes, war, volcanic eruption, earthquakes, or pestilence.
XI. ARBITRATION

34. In the event of disagreement pertaining to this agreement, the parties
agree to submit to mandatory nonbinding arbitration. The American
Arbitration Association is designated as the official body for arbitrating
any disputes resulting from this agreement.
XII. HOLD HARMLESS AND INDEMNIFICATION
The EVENT MANAGER and VENDOR agree to hold one another
harmless from negligence caused by that party and to mutually
indemnify another.
XIII. TIME IS OF THE ESSENCE
The services and related costs described in this agreement are
guaranteed through 5:00 PM central time June 25-29, 2018. After this
date, these services and related costs must be renegotiated.
XIV. THE FULL AGREEMENT
This agreement and attachments contain the final and entire
agreement between the parties, and neither they nor their agents shall
be bound by any term, statements, or representations, oral or written,
not contained herein.
XV. ACCEPTANCE
The parties whose signatures are affixed below agree to accept the
terms and conditions stated within this agreement.
____________________ ___________________
CLIENT DATE
MICO S. MALANYAON ___________________
EVENT MANAGER DATE
EVENT SPONSORING AGREEMENT
WILL PRINT Graphics Centre henceforth known as ‘Sponsor’, enters into this
agreement freely and willingly on the 26th of April 2018. MICO S. MALANYAON the

35. event organizer of YUGEN CREATIVES, hereinafter referred to as the event organizer
entitled the 17th National Convention for World Tourism.
The covenants of this agreement are as follows:
The Event
Sponsor agrees to provide sponsorship for the convention.
The Sponsorship
Sponsor agrees to provide free printing of five (5) tarpaulins, plywood-sized and
1500 pieces of the event program.
Credit
In exchange for this sponsorship, Willprint’s services and branches will be announced
at the start, middle and end of each program. TV and Radio Ads of the event will also
include the names of sponsors including Willprint Graphics Centre.
Delivery
Sponsor agrees that the items mentioned above will be delivered to YUGEN
CREATIVES no later than May 25, 2018.
MICO S. MALANYAON _________________________________
Organizer’s Name and Signature Sponsor’s CEO and Signature
___________________________ _________________________________
Witness (Company Manager) Notary Public
Financial Plan
A. Projected Income
Registration fee –7,500 per participant x 1,000 – Php 7,500,000.00
Sponsors - Php 2,000,000.00

36. B. Projected Expenses
ITEM DESCRIPTION UNIT/QUANTITY
AMT.
TOTAL
AMOUNT
Accommodation 1, 000
participants, 8
speakers, 12
facilitators
3,000 per head 3,060,000
Foods (1,000
participants, 8
speakers, 12
facilitators)
4 Breakfast
10 Snacks
5 Lunch
4 Dinner
3,000/ head 3,060,000
Speaker’s
Honorarium
8 speakers 5,000.00 40,000.00
Speaker’s
Tokens
8 speakers 1,000.00 8,000.00
Transportation 500,000.00
Venue/ Site Newly Opened
Function Hall
(1,500 persons
max)
200,000.00
Participant’s
Training Kit
(1, 000
participants, 8
speakers, 12
facilitators)
1 Bag 250.00 255,000
3 pens 27.00 27540
10 pcs long
bond paper
10.00 10,200
1 notebook 20.00 20,400
1 ID 15.00 15,300
Promotion and
Advertisement
- 2-minute TV
Advertisement
twice a day (15
days before the
event)
- 1-minute radio
announcement
every
commercial
break (20 days
before the
event)
300,000.00
Souvenirs Bicol T-SHIRT 300 per head 306,000
Logistics 100,000.00
Contingency 500,000.00

37. Miscellaneous 150,000.00
TOTAL 8,552,440.00
SUMMARY
Projected Income 9,500,000.00
Projected Expenses 8,552,440.00
NET INCOME 1,280,000.00 (11.07 %)

38. CONCLUSION
The Yugen Creatives wants nothing but the completion and success of all its
events and endeavors. The organization makes sure that these events will not only
achieve its goals but as well as transcend to the memories and the hearts of the
participants. In doing so, the Yugen Creatives explore all possible means to beautify
and make its events exceed expectations.
We would like to extend our heartfelt thanks that we have been entrusted by
MS. JOJIE GONZALEZ, head of the UNWTO to lead and supervise this meaningful
and remarkable event conducted in our very own locality. The 17th National
Convention for World Tourism held last January 25-29, 2018 was a success and would
really help in boosting the local tourism industries here in the Philippines. Upon
analyzing the evaluations and feedbacks by our participants, the organization is proud
to have positive remarks. This will be another milestone for the company and is
another learning experience to do better and provide more.
To all the sponsors, guests, speakers and participants, Salamat asin Dios
Mabalos po!