Why to manage time?​ How to measure time management efficiency?​ Eisenhover's management model​ Time management tool generations​ More time to learn​ More time to relax​ More time to think strategic​ Objectives get clear​ Dreams become projects​ Projects are tracked​ Plans have priorities​ Keep to the plans​

1. TIME
MANAGEMENT
DRAGOȘ-MATEI SORESCU

2. DISCUSSION TOPICS
Why to manage time?
How to measure time management efficiency?
Eisenhover's management model
Time management tool generations

3. WHY TO MANAGE TIME?
More time to
learn
More time to
relax
More time to
think strategic

4. HOW TO MEASURE TIME MEASUREMENT EFFICIENCY?
Objectives get
clear
Dreams become
projects
Projects are
tracked
Plans have
priorities
Keep to the
plans

5. WHAT IS AN OBJECTIVE
For whom
is it?
Why to
do?
How to
measure?
What are
the steps?
SMART
• Specific
• Measurable
• Achievable
• Reliable
• Timed

6. OBJECTIVE EXAMPLE 1
I want to write a book
For whom?
Me
Why?
To become publicist
Steps?
• Build content
• Build frontend
• Choose editor
• Choose reviser
• Contract a printer
• Present in bookstore
• Invite 50 people
• Sell for money on web
Measure?
• Offer 100 for free in bookstore
• Sell 1000 books on market
• Get a reference on a specialty site

7. OBJECTIVE EXAMPLE 2
I want to change my job
For whom?
• My wife
• Myself – more free time
Why?
• Higher income
• More free time
• Closer to home
Steps?
• Register on employment platform (LinkedIn,
BestJobs)
• Supply CV
• Participate in interviews
Measurement
• Find between 3 and 12 months
• Corporation workplace
• Programming language: C#
• Commuting time: below 20 minutes

8. OBJECTIVE EXAMPLE 3
I want to learn programming
For whom?
• Personal development
• Myself
Why?
• Need to improve myself
• Improve work
Steps
• Serch for experts
• Review books
• Search for training
• Buy materials
• Book 30 minutes per day
• Participate on forums
Measurement
• Build a small project
• Send my project to an expert to evaluate it
• Finish the project between 7 and 25 days
• Have 20 positive reviews on other people's work

9. EISENHOVER'S WORK ACTIVITIES CLASSIFICATION
Non-urgent Urgent
Important
Category: B
Activities from job description
Action: PLAN IT
Category: A
Crisis
Action: SOLVE NOW
Unimportant
Category: D
Junk, gossips, personal activities
Action: ELIMINATE
Category: C
Meetings, probjlems
Action: DELEGATE

10. EISENHOVER'S IDEAL WORK SCHEDULE
BE FLEXIBLE; PLAN ONLY 80%; KEEP 20% BUFFER
Hour / duration Activity category Details
09:00 30m B – PLAN Start tasks from backlog
09:30 1h A – SOLVE NOW Solve crisis, if any; consider this slot as a buffer if no crisis
appears
10:30 1h C - DELEGATE Daily sync, coordinate
11:30 1h 30m B – PLAN Resume work
12:00 1h B – PLAN Lunch break, it's a necessity
13:00 1h A – SOLVE NOW Solve crisis, if any; consider this slot as a buffer if no crisis
appears
14:00 1h 30m C - DELEGATE Meetings, clarifications
15:30 1h 30m B – PLAN Resume work

11. TIME MANAGEMENT TOOL GENERATIONS
Generation Description
Gen. I To Do List
Accessible
Unscheduled, unprioritized list
Gen. II Agenda
Scheduled
Activities scheduled based on deadline, but unprioritized
Gen. III Organizer
Interactive
Scheduled activities, prioritized, and it offers realtime interactions with other
organizers
Gen. IV First Things First
Define the mission
Transform it in objective by defining stakeholders, reasons, measurements, and
steps

12. ADDITIONAL GEN. IV TIME MANAGEMENT TOOLS
First things first
• Priorities are adaptive
Pomodoro
• Decompose objective
• Allocate sub-slots
Workbreakdown
• Gantt graph

13. Q&A
 Dragoș-Matei Sorescu
dragos-matei@sorescu.eu
+40-721-774-288