This Slideshare is designed to help you organize your email practice and improve your professional workflow into a streamline process to maximize efficiency and improve overall productivity.

1. EMAIL MANAGEMENT
BEST PRACTICE

2. EMAIL MANAGEMENT BEST PRATICE
This Slideshare is designed to help you organize your email practice and improve your professional
workflow into a streamline process to maximize efficiency and improve overall productivity.
Introduction
1. Time Management
2. Delete
3. Organize
4. Tools
5. Consolidate
6. Set Targets

3. Contents
1. Time Management......................................................1-2
2. Organize.....................................................................3-4
3. Tools..............................................................................5
4. Consolidate....................................................................6
5. Set Targets.....................................................................7

4. Time Management
Responsiveness
According to yesware.com the most likely time recipients respond to emails is earl
y morning between 6-7am and late evening at 8pm although in fact fewer emails
are sent during this time.
1

5. Time Management
Inbox Management
• Set allocated time to organize email inbox and improve efficiency.
• This is dependent on your personal schedule.
• There are many tools to do this effectively.
2

6. Organize
Delete
• Delete unwanted emails immediately.
• Unsubscribe to subscriptions that have built up over time.
3

7. Organize
Folder Management
• 5 Folder System
1. Inbox – Holding pen until can be filed.
2. Today – Requires a response today.
3. This Week – Requires a response by the end of the week.
4. This Month – Responses here are not as immediate.
5. FYI – Informational emails
4

8. Tools
Management Resources
• Unroll.me - Unsubscribe from subscriptions all at once or one by one.
• FollowUp Then – Create reminder to follow up with email
• HubSpot Sales - Know who opens your emails, when, how many times and fr
om where
• IFTTT – Connect Apps with gmail account. E.g. receive texts when a specific
person emails
• Boomerang – Schedule emails to be sent later
5

9. Consolidate
Automatic Forward
• Forward all emails from multiple accounts to one account.
6

10. Set Targets
Daily Target
• Aim to have 0 messages in your inbox daily
7

11. Thank You
Contact
Dominic Norton
Business Leader
dnorton8494@mytu.tuskegee.edu
+ 1 (334) 557-9667