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EMAIL MANAGEMENT
BEST PRACTICE
EMAIL MANAGEMENT BEST PRATICE
This Slideshare is designed to help you organize your email practice and improve your professional
workflow into a streamline process to maximize efficiency and improve overall productivity.
Introduction
1. Time Management
2. Delete
3. Organize
4. Tools
5. Consolidate
6. Set Targets
Contents
1. Time Management......................................................1-2
2. Organize.....................................................................3-4
3. Tools..............................................................................5
4. Consolidate....................................................................6
5. Set Targets.....................................................................7
Time Management
Responsiveness
According to yesware.com the most likely time recipients respond to emails is earl
y morning between 6-7am and late evening at 8pm although in fact fewer emails
are sent during this time.
1
Time Management
Inbox Management
• Set allocated time to organize email inbox and improve efficiency.
• This is dependent on your personal schedule.
• There are many tools to do this effectively.
2
Organize
Delete
• Delete unwanted emails immediately.
• Unsubscribe to subscriptions that have built up over time.
3
Organize
Folder Management
• 5 Folder System
1. Inbox – Holding pen until can be filed.
2. Today – Requires a response today.
3. This Week – Requires a response by the end of the week.
4. This Month – Responses here are not as immediate.
5. FYI – Informational emails
4
Tools
Management Resources
• Unroll.me - Unsubscribe from subscriptions all at once or one by one.
• FollowUp Then – Create reminder to follow up with email
• HubSpot Sales - Know who opens your emails, when, how many times and fr
om where
• IFTTT – Connect Apps with gmail account. E.g. receive texts when a specific
person emails
• Boomerang – Schedule emails to be sent later
5
Consolidate
Automatic Forward
• Forward all emails from multiple accounts to one account.
6
Set Targets
Daily Target
• Aim to have 0 messages in your inbox daily
7
Thank You
Contact
Dominic Norton
Business Leader
dnorton8494@mytu.tuskegee.edu
+ 1 (334) 557-9667

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Email Management

  • 2. EMAIL MANAGEMENT BEST PRATICE This Slideshare is designed to help you organize your email practice and improve your professional workflow into a streamline process to maximize efficiency and improve overall productivity. Introduction 1. Time Management 2. Delete 3. Organize 4. Tools 5. Consolidate 6. Set Targets
  • 3. Contents 1. Time Management......................................................1-2 2. Organize.....................................................................3-4 3. Tools..............................................................................5 4. Consolidate....................................................................6 5. Set Targets.....................................................................7
  • 4. Time Management Responsiveness According to yesware.com the most likely time recipients respond to emails is earl y morning between 6-7am and late evening at 8pm although in fact fewer emails are sent during this time. 1
  • 5. Time Management Inbox Management • Set allocated time to organize email inbox and improve efficiency. • This is dependent on your personal schedule. • There are many tools to do this effectively. 2
  • 6. Organize Delete • Delete unwanted emails immediately. • Unsubscribe to subscriptions that have built up over time. 3
  • 7. Organize Folder Management • 5 Folder System 1. Inbox – Holding pen until can be filed. 2. Today – Requires a response today. 3. This Week – Requires a response by the end of the week. 4. This Month – Responses here are not as immediate. 5. FYI – Informational emails 4
  • 8. Tools Management Resources • Unroll.me - Unsubscribe from subscriptions all at once or one by one. • FollowUp Then – Create reminder to follow up with email • HubSpot Sales - Know who opens your emails, when, how many times and fr om where • IFTTT – Connect Apps with gmail account. E.g. receive texts when a specific person emails • Boomerang – Schedule emails to be sent later 5
  • 9. Consolidate Automatic Forward • Forward all emails from multiple accounts to one account. 6
  • 10. Set Targets Daily Target • Aim to have 0 messages in your inbox daily 7
  • 11. Thank You Contact Dominic Norton Business Leader dnorton8494@mytu.tuskegee.edu + 1 (334) 557-9667