Slide deck from SharePoint Saturday (Friday) in Honolulu

1. Intranet Case Studies
By Michael Doyle

2. Who is Michael Doyle?
• Senior Architect at Waggener Edstrom
• SharePointNinja on twitter
• Author for MS Press
• Blogger on AIIM
• Can be emailed at doyle@techelixir.com
• Web site is www.sharepointninja.com

3. What is an Intranet anyway
Literally - Any network that cannot be accessed directly
from the internet
Specifically – A set of web sites designed to provide
information to users to help them perform their duties

4. • Example

5. Fixed
Width
versus
Non Fixed
Width

6. Branding
–A little goes a long way
–The last twenty percent will take
much, much longer than you expect
–Try themes to get you started
–Pretty is important

7. Feature Stories
• Keep them coming back

8. Personalize Content

9. Navigation issues
• One click is still the goal
• Consistent navigation is desirable but hard to
achieve
• Popular items (my sites, search, tagging) need
to be easy to get to and in familiar places
• Easy access to the home page

10. Consistent Navigation Issues
– Each Site Collection has its own navigation
– Can use custom providers such as XML Files, Web
Services, or Databases
– SharePoint interface to manage navigation is easy
to use but limited (per site collection and two
levels)
– Writing your own is pretty straight forward with
lots of examples online

11. Mega Menu

12. Security Guidelines
– Security Groups in SharePoint Groups
– Minimize the number of groups
– Security is a means to an end. Don’t over do
it.
– Third party products can definitely help to
manage security.

13. Search Integration
– Except for rare cases, search should be part
of every page.
– All encompassing search at top, specific
search in main content area.
– Extend search to other parts of network and
use facets to refine

14. Best Bets – low hanging fruit

15. FAST Search
–Major investment in server hardware
and people resources
–Virtually unlimited in scalability
–Just dropping in a FAST Server does not
provide that much functionality (noted
exception is the visual preview)

16. Search is a garden. It needs tending to produce
results.
- Monitor crawl times
- Tag, tag, tag
- Delete unwanted content (weed it out)
- Adjust results on what people are searching
on. (Search Service Application: Search
Administration -> Web Analytics Reports

17. Managed Metadata
– Open vs Closed
– Some is better than none
– Pick a central hub location and consume
the metadata from other locations
– Managing metadata requires resources
– Greatly increases find ability

18. Managing Metadata

19. InfoPath Forms
– Best bang for the buck of any service
– InfoPath Web forms saves time and
money
– Client not required
– Worth the cost of the Enterprise edition
– Don’t program if you don’t have to

20. Site Maps

21. My Site Customization
– Lots of work
– Politically charged
– Powerful momentum from social
networking
– Less is definitely more
– 2007, 2010, and 2013 are all vastly different
in their look and feel

22. My Site Example

23. Profile Replication
US
Asia Europe

24. Replication Information
– Part of SharePoint Administration kit
– Overview at http://technet.microsoft.com/en-
us/library/cc663011.aspx
– PowerShell interface
– Remember the DoSocialReplication option
– Based on audiences and trusted My Sites

25. Consuming the User Profile
– Can be a little tricky to set up
Service
– Issues with creating My Site Hosts
– Connect to Metadata service as well
– Blog post
http://www.sharepointninja.com/Blog/Lists/Posts
/Post.aspx?List=1b1adaf0%2Dd914%2D4578%2D9
613%2Df33ce22c41fe&ID=44

26. Storage
– Upgrade to SP1 (or SP2) now to get
Storman.aspx if using SP2010

27. Content Databases
– Size should be guided by disaster recovery
guidelines
– General rule of thumb is still below 200 gig
– New technology can make content
databases in the terabyte size
– BLOB storage. Really make sure you can
recover these files.

28. Language Packs
• Download at
http://www.microsoft.com/download/en/det
ails.aspx?displaylang=en&id=3411
• Service Pack 1
http://www.microsoft.com/download/en/det
ails.aspx?displaylang=en&id=26629

29. Simplified Chinese Example

30. Intranet Example

31. Top Searches

32. Build Your Own Top Search
• Create a Database Connection
• Connect to SharePoint database
• Use an account with read access
• Use the database
WebAnalyticsServiceApplication_ReportingDB
(followed by a GUID normally)
• Edit SQL Command

33. Top Search SQL
• SELECT TOP 10 ROW_NUMBER() OVER (Order by SUM([TotalFrequency]) Desc) As
Row, [QueryText],SUM([TotalFrequency])as Count FROM
[WebAnalyticsServiceApplication_ReportingDB_90199734-6932-4fe2-80b2-
95a037354f45].[dbo].[WAQueryTextAggregationByDate]
a, [WebAnalyticsServiceApplication_ReportingDB_90199734-6932-4fe2-80b2-
95a037354f45].[dbo].[WAQueryText] b
where a.[QueryTextHash] = b.[QueryTextHash] and DateId >
CAST(CONVERT(varchar(10), DATEADD(d, -30, GETDATE()), 112) As int)
and [ScopeNameHash] <> 0xD62E20AE0D633059C732F7A81FCDB2C7
Group By [QueryText] Order by Count Desc

34. Yammer
• Now a Microsoft Product
• Acquisition too close to SP2013
release to be included
• Expect a web part integration soon

35. Questions?